Discussion Three

Department of Allied Health Sciences (DAHS) Faculty Mentoring and Development

Program

Mentoring Program Coordinator: Dani Burkhart [email protected] (919) 966-9040

Revised May 2018

The Faculty Mentoring and Development Program will help provide faculty with support, direction, accountability and intentional academic guidance through collaboration with experienced faculty

mentors. The program will:

 Foster general support for faculty members to thrive in the academic health center environment

 Stimulate development of a successful career plan based on teaching, clinical practice, professional service, and research

 Review academic activities, ensuring that they meet established performance goals

 Facilitate productive networking and collaborative partnerships, both inside and outside the Department of Allied Health Sciences and the University of North Carolina

 Help identify funding opportunities and provide support for improved productivity

 Provide written feedback for the faculty member, Division Director, and Department Chair

Faculty members who are on the UNC main campus and at the rank of Assistant Professor will participate. The faculty member’s Division Director, with input from the Department Chair, will ensure that the individual is participating in the program. Other (non-Assistant) faculty members are not required to participate but are encouraged to do so if they and/or their Division Director feel that the program will help them achieve their academic goals. The faculty member will have both a Primary Mentor and a Faculty Mentoring Committee to help meet the goals of the program.

PURPOSE

Mentoring

Support

Development

Meet Established

Goals

Facilitate Networking

Identifying Funding

Opportunities

Written Feedback

ELIGIBLE FACULTY

Department of Allied Health Sciences (DAHS) Faculty Mentoring and Development

Program

Mentoring Program Coordinator: Dani Burkhart [email protected] (919) 966-9040

Revised May 2018

The creation of one’s Mentoring Committee is one of the early and important opportunities to take charge of one’s career, as is the initiative with which one makes use of their committee. The faculty member and the Division Director will propose committee members by submitting to the Mentoring Program Coordinator minimum of 3 individuals from both the Department of Allied Health Sciences and other appropriate departments inside and outside of UNC. Faculty members will begin assembling their committee as they begin their appointment in the Department, under the approval of the Department Chair. The composition of committees may change over time, reflecting change and evolution in scholarly interests.

Ideally, at least one individual from outside of Allied Health Sciences will be included on each committee. Among identified committee candidates, the primary mentor will serve as chair of the committee, but the position can be held by other interested members. The Department Chair and/or the Mentoring Program Coordinator will ask each of the committee candidates if they are willing to serve on the committee. Once at least three members have agreed to serve, they will receive information on committee composition, chair designation, goals of the program and next steps.

 The faculty member will meet with the entire mentoring committee at least once a year for Fixed Term faculty and twice a year for Tenure Track faculty.

 One member of the committee will be designated as the primary mentor and will be responsible for meeting regularly with the faculty member. The frequency of these meetings will vary according to the faculty member’s needs and mission focus.

 The faculty member will provide the mentoring group with both short-term and long-term goals on an annual basis. The committee will provide appropriate written feedback.

The faculty member will receive written feedback after each committee meeting. The faculty member must provide a copy of the feedback to their Department Chair, Division Director, and Mentoring Program Coordinator. These reports will serve as part of the documentation of faculty member performance during annual faculty member reviews and for promotion and tenure applications. Reminders that meetings and reports are due will be issued periodically by the Mentoring Program Coordinator. However, the chairperson and mentee share responsibility and should work together with the committee chair to schedule meetings.

FACULTY MENTORING COMMITTEE

FACULTY MENTORING COMMITTEE ACTIVITY

WRITTEN FEEDBACK

Department of Allied Health Sciences (DAHS) Faculty Mentoring and Development

Program

Mentoring Program Coordinator: Dani Burkhart [email protected] (919) 966-9040

Revised May 2018

The faculty member will develop a formal plan for academic development that will include

specifics about goals and further training. The faculty member and primary mentor will meet

regularly and will focus on progress toward the goals of the plan and consideration as to how

the plan should be modified, per changes in the faculty member’s focus. Under the mentor’s

guidance, the faculty member will develop core academic skills, including but not limited to:

 Oral communications and presentations

 Scholarly writing and critiques

 Grant, program, and/or contract development

 Academic and other professional networking and collaboration

 Leadership and professionalism training

 Annual discussion with mentee about their team contributions

1. Will established mentoring committees be incorporated into this program?

a. If an existing mentoring committee, for example related to the K Award, is working well

and fits the program’s description, there is no need to replace that committee. Faculty

members who have questions about whether an existing committee is sufficient should

contact Dr. Stephen Hooper.

2. Who makes sure mentee assessments are completed? What’s done with the committee’s

recommendations, and what if they are not practical?

a. It is the faculty member's responsibility to organize the meetings, define goals and supply them to the mentoring committee. The Primary Mentor is responsible for completing and submitting the assessment form annually, with input from the faculty member and other committee members. The assessment forms are given to the Division Director initially, then to Dr. Hooper for review. Committee recommendations will be highly considered, which serves to benefit the mentees. The Division Director and Dr. Hooper will alert the faculty member and their respective committee to recommendations that seem impractical.

3. Mentors outside of the Department: How do mentees find them, and what is their incentive for mentoring Allied Health Sciences Faculty?

a. Faculty members should ask their Division Director and others (such as other collaborators) for recommendations. The likelihood of a positive response to a faculty member’s request for mentorship is high. The Department will continue discussions about how best to reward/thank faculty members who act as mentors, both in and outside of the Department.

4. Must mentors hold higher ranks than the people they are mentoring? a. No, as long as their experience and expertise are appropriate to serve in a mentoring role for

that faculty member. 5. Is the mentoring program mostly for researchers?

a. No. It is for all faculty members regardless of mission focus.

COMMON QUESTIONS

EXPECTATIONS FOR FACULTY MEMBER AND PRIMARY MENTOR

Department of Allied Health Sciences (DAHS) Faculty Mentoring and Development

Program

Mentoring Program Coordinator: Dani Burkhart [email protected] (919) 966-9040

Revised May 2018

6. Will clinical performance be addressed/managed by this program?

a. No. The mentoring program is to support faculty member development, not evaluate a

faculty member’s clinical performance.

7. Can the committee change over time?

a. Yes. If the faculty member’s focus changes, it may be appropriate to change the

committee membership.

8. Who decides how often the committee meets?

a. The mentoring committee and faculty member shall meet at least one time annually for

fixed term faculty and twice annually for tenure track. The frequency of meetings

between primary mentor and faculty member will vary according to the needs and focus

of the faculty member.

McCabe, L. L., & McCabe, E. R. (2010). How to Succeed in Academics (2nd Edition). Berkeley, CA, USA: University of California Press.

National, A. O. S. S., National, A. O. E. S., & Institute, O. M. S. (1997). Adviser, Teacher, Role Model, Friend: On Being a Mentor to Students in Science and Engineering. Washington, DC, USA: National Academies Press

Tobin, M. J. (2004). Mentoring: Seven roles and some specifics. American Journal of Respiratory and Critical Care Medicine, 170 (2), 114-7.

Personal Best—Top Athletes and Singers have Coaches. Should You? http://www.newyorker.com/reporting/2011/10/03/111003fa_fact_gawande?currentPa Things to Do Together During Mentor-Mentee Meetings: NIH-HHS Mentoring Program

http://trainingcenter.nih.gov/PDF/mentoring/Things_to_do_together.pdf

SUGGESTED RESOURCES

Department of Allied Health Sciences (DAHS) Faculty Mentoring and Development

Program

Mentoring Program Coordinator: Dani Burkhart [email protected] (919) 966-9040

Revised May 2018

UNC Center for Faculty Excellence website, mentoring section http://cfe.unc.edu/mentoring/index.html