Legacy of Sudbury region

1

SPRT 256 - Sport Tourism Bid Assignment

Value – Written 30%, Peer Evaluation 5%, Peer Review 5%

Students must work in groups of 4-5 people. Due: Friday April 23rd @ 11:59PM

Students must adhere to all Faculty of Business Academic Policies, including that assignments are due at the

start of the lesson on the due date, or students will be penalized accordingly. Students are required to

confirm their host municipality and group via the google link included below. NOTE: no groups (across

all 3 sections of the program can represent the same municipality. Please ensure you review all group

selections prior to selecting a municipality.

Purpose of Assignment: To apply course material to create a successful bid for the 2025 Ontario Parasport Winter Games.

Scenario: The Ontario Parasport Games promote public awareness of the Paralympic movement, sport and showcase Ontario's best athletes. The Ontario Parasport Games provide host communities with an opportunity to make their community’s barrier free and leave a legacy for persons with a disability in the community.

The Ontario Parasport Games are an annual event held in the selected host community. Over 450 participants, including athletes, coaches/managers, support staff and officials take part in 3 days of competition amongst 10 sports. Over 150 volunteers help to bring this event together and contribute to its success. (ParaSport Ontario, 2015)

Which Municipalities are Eligible?

Any municipality in Ontario with facilities that meet the minimum bid requirements (see Bid Guidelines) are eligible.

Each group must choose a unique municipality: no duplications between groups are allowed. Decisions will be

made based on a first-come, first-serve basis when your group confirms group members & facility via the link.

Timelines for the 2025 Ontario Parasport Games Mock Bid Assignment

Task Deadline Notes

Group

Registration Mar 5th

This is your group registration, register your group via the Google

doc -

https://docs.google.com/spreadsheets/d/16MeLCbM4Cm_L1VtG

INiMU4wkc6JOsX3nvp3830sHgcI/edit?usp=sharing

*failure to register your group will result in a 10% penalty on the

written component of your assignment.

Bid Consultations W/O April 12th See booking schedule link on Blackboard.

Bid Submission

Due April 23rd

Bid Review &

Feedback April 30th

Event Dates February-March

2025

Groups are permitted to identify their preferred dates for the Games

2

Steps in Project:

1. Form a group of 4-5 students

2. Reconfirm your group members and host municipality through the Google doc link by Week #7

3. Refer to the Ontario Games Bid Guidelines 2022-2025, Ontario Parasport Games Appendices & the

CSTA Sport Event Bid Template (all posted on Blackboard)

4. Complete the Bid to host the event with the following parameters (adapted from the CSTA Sport Event

Bid Template & Ontario Games Bid Guidelines 2022-2025):

A. INTRODUCTION

• Executive Summary - Identify the host city/municipality for this event, why would this community

make a great host (what differentiates you from the competition? Provide clear and compelling

reasons why you are bidding for this event)? Identify the community’s plan for the event, reason

for bidding and anticipated benefits (legacies of the event).

• All of these components will be elaborated upon throughout the bid document.

B. HOST COMMUNITY OVERVIEW

• Community Overview –

1. Provide a brief overview of the history, geographic location, population, demographics, etc of the Host Community including strengths/weaknesses/opportunities of the municipality.

2. Does the Community have a sport hosting strategy or plan?

• Event Resume –– Your event hosting resume is a key document when you apply to host events.

This shows the evaluator that you have the experience and capacity to host the event. List all past

hosting history of your community relevant to proving your ability to host an event. This list should

contain sport and no sport events.

• Community Support/Partners

1. The host community must clearly indicate what level of support exists within the community and

surrounding region to create a successful hosting environment for the event (educational

partners, private sector partners, funding partners, sport partners, etc)

2. Identify 3 groups/organizations in your community that you could partner with in the delivery of

your event,

3. For each group/organization identify why you choose the organizations and;

4. How will they help in the planning, staging, evaluation of your event (be specific).

• Transportation:

o Identify key transportation facts about your community; distance from major airport,

highways, rail, etc.

C. HOST ORGANIZING COMMITTEE OVERVIEW

• Host Organizing Committee Organization Chart (refer to sample chart in Bid Guidelines). Your

group should assign roles based on the assignment overview and sample bid chart. The

expectation is that the lead identified on the organization chart is the lead for the development of

the content of that section in the assignment.

3

• Objectives & Vision – What are the community’s objectives and vision for hosting the Ontario

Parasport Games? Does it align with their current hosting strategy? If one does not exist, how

could hosting this event assist with designing a strategy? Make sure that you link your objectives

and vision to your host community or organization’s broader objectives and vision of the

community (community mission statement, strategic plan, infrastructure plan, etc).

D. FINANCE (BUDGET)

• Using the sample budget provided in the bid guidelines, develop a proposed budget for your

event.

• Proposed Budget included all anticipated revenues and expenditures. (Appendix C – Sample Ontario Games Budget;

• Potential sources of revenue generation;

• Risk Management Plan (Deficit/Surplus).

E. OPERATIONAL PLAN / SPORT TECHNICAL

• DATES: Provide the proposed dates of the event and rationale for the proposal

• SPORT PROGRAM:

1. Using the Games Ontario Bid Guidelines provided on Blackboard, list your sport program for these Games.

• HOST COMPETITION VENUES:

1. Develop a venue plan for your Games.

2. Provide a detailed description of the venue(s) required for the event’s competition, training

and warm-up requirements (as applicable – refer to the Ontario Games Bid Guidelines

for minimum hosting requirements).

3. For one of these venues, complete the CSTA Venue template.

4. Outline the details of any venue contracts that will impact the hosting of the event.

• TRANSPORTATION: 1. Provide a transportation plan for accredited Games participants from accommodations to

sport venues and ceremonies (Note: Accessible transportation must be provided for the Ontario Parasport Games);

• ACCOMMODATIONS:

1. Athletes, Coaches, Managers will reside within close proximity of one another creating an “Athletes Village” atmosphere. (University residences, close hotels etc.),

2. Identify proposed location(s) for the Athletes’ Village, including negotiated rates, number of fully and partially accessible rooms.

3. Using the Accommodation profile template on Blackboard, provide a detailed description of one of the proposed accommodations, including the details of any accommodation facilities contracts that will impact the event.

• FOOD & BEVERAGE

1. Provide a description of all of the proposed food and beverage services you will provide

for athletes, coaches and managers. This should include the details of any food and

beverage services contracts that may impact the event and a sample athlete menu.

2. All host communities are required to provide three meals per day based on the Meal Requirements and Guidelines, which can be found in Appendices.

4

• PARTICIPANT SAFETY

1. Outline the protocols in place to protect participants, volunteers and spectators from an outbreak of a virus such as COVID-19.

• MARKETING & COMMUNICATIONS

1. Identify your plan to attract media and attention to raise the profile of your event.

• CEREMONIES & SPECIAL EVENTS

1. Provide an overview of the plans for the Ontario Parasport Games Opening Ceremonies

including such information as location, dates and any other preliminary details.

2. Provide an overview of the plans for the event’s Awards/Medal Ceremonies including

such information as timing, locations and any other preliminary details.

3. This section should include plans for community involvement; together will any special

events or social activities which would add a festival-like atmosphere to the hosting of the

event (think Cultural Impacts).

• VOLUNTEER PLAN 1. How will you recruit, train, screen and recognize community volunteers?

• PARTICIPANT EXPERIENCE

1. Identify 3 unique experiences that will enhance the participant experience and make these

Games memorable.

2. What unique facilities/activities/opportunities does your community have that will enhance the

participant experience?

F. LEGACY – Based on the 4 impacts identified in class (economic, social, cultural and environmental), after

the event has come and gone, what legacy will be left on the host community/organization? (List 3

potential legacies of your event) including how legacies will be managed. Ensure legacies identified are

realistic and fulfill a need within the community.

Peer Evaluation 5%

- Peer Evaluation (completed individually) - Due Friday April 23rd @ 11:59pm

o All students must evaluate all members of their group though the link posted on Blackboard o Failure to complete this evaluation will result in 0/5 for your component of this mark

Bid Review 5%

Bid Books will be posted in a folder on our class Blackboard Site, you must review a minimum of 2 Bid

Books and complete the online review form (see link on Blackboard).

Note: When completing this peer review you must comment on content from the bid and application of course

content not just highlighting bid components.

Due: Friday April 30th @ 11:59pm

5