Community Experience

Somerset Academy Kendall 9790 SW 107th Court

Miami, FL 33176

somersetkendall.com

Mission Statement

Before/After School Care Program Parent and Student Handbook

The mission of the Somerset Academy Kendall Before/After School Care Program is to provide a

positive, educational, and fun-filled environment where students can team up to succeed.

Belief Statements

We believe that learning does not end with the school day. We believe that students can learn

through real life experiences, peer interaction and games. We believe that each child is unique

and will offer a world of his/her own. We believe that children need to know their limits and rules.

They will only benefit from understanding those rules and their consequence, should they be

broken. We believe that a child’s self-esteem is of the utmost importance before any kind of

learning can be achieved. We believe that influences in a child’s life come from home and school

together.

Childcare Policies

Hours of Operation

The program is open for Before Care from 7:00 AM. to 8:30 AM, Mini Care from 2:30 p.m. to 3:00 PM.

and for After Care from 2:30 PM to 6:00 PM. Students must be picked up no later than 6:00 PM. If

students are not picked up by 6:00 PM, there will be a $1.00 per minute charge after this time. NO

EXCEPTIONS. If you are in need of assistance, please do not hesitate to contact the After School

Care Program Director in the main office.

General Program and Staff

The After School Care Program at Somerset Academy Kendall has a variety of activities including

assistance with home learning, indoor/outdoor play, and arts & crafts. All A.S.C.P. Leaders are

fingerprinted and drug-tested by Miami-Dade County Public Schools. Leaders also receive a

minimum 30-hour training from the Department of Children and Families.

Enrollment

Children enrolled in the After Care Program must have the appropriate forms, required by state

law, filled-out prior to the first day of attendance. An emergency contact and release form must

be filled out periodically on a yearly basis. To enroll your child in the After School Care Program,

please fill out an enrollment form available in the front office prior to the first week of school. Please

note there is non-refundable registration fee of $50 required for every student.

Monthly Payment Due Date Annual

Program

Monthly Service Period

*Annual program

operates from Monday August 23,2021 through

June 8, 2022

Per Student Fee for each Service Period and Program

BEFORE SCHOOL CARE PROGRAM

MINI CARE

AFTER SCHOOL PROGRAM

AFTER SCHOOL

CARE PROGRAM

Friday, August 27h August $30.00 $15.00 $60.00

Tuesday, September 7th September $60.00 $30.00 $150.00

Tuesday, October 5th October $60.00 $30.00 $150.00

Friday, November 5th November $60.00 $30.00 $150.00

Monday, December 6th December $60.00 $30.00 $150.00

Friday, January 7th January $60.00 $30.00 $150.00

Monday, February 7th February $60.00 $30.00 $150.00

Friday, March 4th March $60.00 $30.00 $150.00

Friday, April 8th April $60.00 $30.00 $150.00

Friday, May 6th May $60.00 $30.00 $150.00

Tuesday, June 1st June $30.00 $15.00 $60.00

**Please add $50.00 non-refundable registration fee.

** Early Release Days – $10.00 for the day if your child is NOT in after care.

**The monthly charge for before and after care is calculated by the number of days in that

particular month, so it can vary. Nevertheless, tuition must be paid for monthly on or before the due

date. Failure to pay on time will result in a $15.00 late fee (No Exceptions). Any and all late payments

will be notified and sent to you via email or sent to you with the student. A payment schedule will

be provided. A check, cash, or money order can be used to make payments. Please make checks

payable to Somerset Academy Kendall. There is no partial payment for particular use of services.

No child will be allowed to begin a service period for which payment has not been made.

**If you withdraw your child from any of the programs and wish to re-enroll on a future date the

$50.00 registration fee will be charged.

Late Fees

Late fees will be charged for children remaining after 6:00 p.m. The office clock is used to determine

lateness. The late charge is $1.00 per minute. All late fees are due and payable to the Director no

later than the following Friday. It is your responsibility to take care of any late fees by the following

Friday, if they are not paid your child will be withdrawn from the program until this fee has been

received. Any student with an outstanding balance will have their Progress Report and/or Report

Card withheld and will not be allowed to participate in school activities (Field Trips, Honor Roll

Assemblies, and/or other activities) until all monies have been paid. We realize that there are

emergencies and unexpected situations; however, your communication and cooperation are

greatly appreciated. Any child that is picked up after 6:00 PM more than 5 times, will be asked to

withdraw from the After School Care Program without a refund.

Returned Checks

The current bank rate for Non-Sufficient Funds (NSF) checks will be charged to the parent for any

returned checks. A notice will be sent home advising of the returned check and amount due.

Please be advised that once a check is returned as nonsufficient all payments must be made in

CASH ONLY for the remainder of the school year. This is for any and all payments made to Somerset

Academy Kendall. If a second check is returned throughout the time your child attends Somerset

Academy Kendall, ALL fees must be paid in CASH ONLY. Any student with an outstanding balance

will have their Progress Report and/or Report Card withheld and will not be allowed to participate

in school activities (Field Trips, Honor Roll Assemblies, and/or other activities) until all monies have

been paid.

Federal Income Tax

Some program costs may be deducted from your federal income taxes. Therefore, you should save

your cancelled checks and/or receipts from the program. Parents will NOT be issued a payment

record for tax purposes; therefore, parents are responsible for retaining their own payment receipts

within the month of payment.

Absences or Withdrawals

Since expenses continue whether or not your child is present, there are no deductions for absences

or credits. Please notify the school if your child will be going on vacation or will be absent for a

prolonged period of time. If your child is to be withdrawn from the Before/After School Care

Program, a written letter with 2-week notice is needed, and the account paid in full by the time of

withdrawal. (There is no refund or credit if your child is withdrawn or does not attend the Before/After

School Care Program for any number of days due to absences or illness, including COVID exposure

or quarantine.)

Arrival

The A.S.C.P. leaders will pick up the students from their classrooms prior to the regular school

dismissal time.

Snacks

The A.S.C.P. provides a 15-minute snack break in its schedule. During this time, the students will be

provided a snack. Students may bring their own snack if they wish.

Holidays and Vacations

The Before Care, Mini Care, and After School Care Programs will be operating on the same school

schedule as Somerset Academy Kendall. We will be closed for all school-approved holidays. There

will be no charge for the weeks in which the school will be closed for winter, spring, or summer

recess.

Release of Students

Children will be released only to those individuals whose names are recorded on the enrollment

forms. Other persons not on the form must have a written authorization signed by the parents and

followed up by a verbal authorization by the parent. All persons are subject to proof of

identification. If the school has not obtained a verbal follow-up authorization from the parent, the

child will not be released. If you need to pick up your child during regular dismissal time, a written

notification must be sent to the homeroom teacher and parents must make the dismissal line.

Children will not be released to any teachers during aftercare hours unless it is approved by the

Directors and parents. This is for your child’s safety.

Behavior and Disciplinary Policy

All children will be under the supervision of qualified personnel. Guidelines and rules for the program

are the same as those for Somerset Academy Kendall, and are necessary in order to provide a safe

learning environment. Students are required to adhere to the same policies and rules set forth in

the school’s Code of Excellence and the Parent Contracts signed by the student’s parents at the

point of registration. Students who do not follow these rules and guidelines will be asked to withdraw

from the program. After receiving 3 referrals (incident reports) students will automatically be

withdrawn from the program.

Homework

We understand that homework is a priority in after school care; however our counselors are not

tutors. Unfortunately they cannot always give students individual one-on-one assistance. Our

counselors are here to help and review homework. Our counselors have a designated homework

time and will make every effort to complete the basic homework assignments, but parents are still

responsible for assuring that homework is completed at home on a daily basis. Please check all

homework that goes home finished as well as unfinished in after school care.

Classrooms

For security reasons, children are under no circumstance allowed to go back to their homeroom

classes to pick up their homework, belongings, or any other materials that they forgot. Directors are

not allowed to escort parents under any circumstances to the classrooms. It is the child’s

responsibility to bring all books and materials home.

Changes

The school must be immediately notified of the changes in telephone numbers (home or work), job,

family status, custody changes, doctors, and authorized persons to pick up your child. This is done

for the safety of your children. Please keep us informed.

Illness

If your child is injured at school, the only treatment that is provided is cleansing with soap and water,

ice band-aid, and “TLC”. Individual “accident” reports are given to the parent to inform them of

the injury upon request. Any injury that requires more than the basics listed in the preceding

paragraph will necessitate a parent coming to the school to determine if professional medical care

is needed.

Medication

The Before Care, Mini Care, and After Care Programs do not and will not administer any kind of

medication. Parents are welcome to visit the school during operating hours and give the needed

medication to their child.

Somerset Academy Kendall 9790 SW 107th Court

Miami, FL 33176

somersetkendall.com

Office Use Only

Reg. Fee#

Aug. Fee# Ins. Fee #

Before/After School Care Program Enrollment Form

Participant’s Name: Date of Birth: Age:

Grade: Homeroom Teacher: Participant’s ID#:

Address: City: Zip:

Siblings in the school? No or Yes: Name/Grade(s)

My child will be participating in the (circle each A.S.C. Program that may apply to your child):

Before Care After Care Mini Care Early Release Care

Mother’s Name: Home #:

Place of Employment: Work #: Cell #:

Email Address: (required for all communications)

Father’s Name: Home #:

Place of Employment: Work #: Cell #:

Email Address: (required for all communications)

Emergency Contact Name (Other than parent):

Relationship: Contact #:

Medical Needs (Allergies)/Other Special Needs:

Persons Authorized to Pick Up:

1. Name:

2. Name:

3. Name:

4. Name:

5. Name:

Phone:

Phone:

Phone:

Phone:

Phone:

Persons NOT- Authorized to Pick Up:

Doctor’s Name: Phone #:

Doctor’s Address:

Insurance Company: Policy #:

RELEASE:

In case of medical emergency, I hereby give permission to the physician selected by Somerset

Academy Kendall to order x-rays, routine tests and treatment for the health of my child. In the event

I cannot be reached in an emergency, I give permission to the physician selected by Somerset

Academy Kendall to hospitalize, secure proper treatment for, and to order injection and/or surgery

for my child as named above. I understand my personal insurance bears responsibility in case of

an accident.

Furthermore, I the undersigned accept all risk incidentals to Somerset Academy Kendall activities

and do hereby release the Somerset Academy Kendall, its officers and its representatives, from all

liabilities deriving from pursuits of said activities by my child.

It is further agreed that Somerset Academy Kendall assumes no responsibility for loss of participant’s

personal property. I give my permission for my child to participate in activities. I also give my

permission to the Somerset Academy Kendall to use any pictures taken of my child for future

promotion purposes.

I agree to pay in full all fees prior to participation in this program.

I have read, understood, and agree to abide by the entire Before/After School Care Program

enrollment policies, rules, regulations, procedures, payments, and schedules as stated on the

Before Care/After Care handbook found on our school website.

Print Name:

Authorized Signature: Date: