Project management assignment
Rak
Skilled-NT1.docx
Skilled NT
PRT551- Project Management
Hello team, Please be on the concept as we go with this project. Don't worry about the formatting stuff, we can work it out at the end of the project.
Everyone's contribution essential, each one of us will mark down depend on this so good luck tem.
Cheers to us,
ISH
Table of content (needs reformatting)
1. Executive Summary (approx. 1-2 paragraphs):
a. Project Justification – (what is the issue that the product / service is trying to address)
b. Project Aim – (what the product / service sets out to achieve)
c. Project Scope –
i. Inclusions – What the product / service is about,
ii. Constraints – What the project is not about (Ex: It could be about building an office building but not the adjacent parking lot)
iii. Assumptions – these are things that are a given (ex: a day will be defined as 8 hours, a work week will be defined a five days and Monday to Friday)
iv. Key deliverables of the product / service – What are things that need to be completed in order for the project to be considered successful
d. Purpose of the Project Management Plan – how this specific document relates to your project, and what it covers.
2. Background
a. Describe the issue / problem / opportunity / market gap that the project is set to address.
i. Provide sufficient detail to prove that the project is not misguided (i.e. recognise project’s constraints and context).
- Remember: “Say it. Explain it. Support it.”
ii. Don’t just list the details – explain to the reader how and why they are related to the project.
b. Describe how and why existing or similar approaches, products, technologies and/or projects might be applicable and/or relevant to your project. These could be competitors, and / or complimentary services.)
i. Use a table to indicate how these projects are similar. (How you choose to label the table is up to you.)
3. Project Concept
a. Describe the project. Explain it in a way that someone completely unfamiliar with the industry, concept, or product would understand.
i. Include whatever pictures, sketches and/or drawings that you think best convey the project concept.
ii. Start with an overview and then discuss the various aspects and components in more detail.
iii. Mention the basic elements required to complete the project (e.g. for a construction project, you’d provide a general list of materials, functionality, required equipment, etc.)
b. Project objectives
c. Project requirements and deliverables – both for the plan and project.
d. Project Key Performance Indicators (Identify at least five (5) KPIs)
i. (i.e. how you will now that project is a success.)
4. Project Feasibility
a. Discuss the feasibility and sustainability of the project, and identity key areas of strength and weakness.
i. Include a detailed and defined SWOT analysis
ii. How likely is it to penetrate the market? How sustainable is it in the market?
b. Approval requirements
i. (Ex: ISO, government, professional associations, etc.)
c. Project assumptions - (Identify at least 5 assumptions about the product / service, not the project as noted in section (3. c)
d. Known constraints - (Identify at least 5 constraints about the product / service, not the project as noted in section (3. c)
e. Possible improvements / going forward - (Identify at least 5 improvements.)
5. Project Stakeholders’ Management:
a. Describe the specific target(s) / users of your project (This is where you establish the suitability & fit of your project), including:
- Who would use it?
- What would they use it for?
- How would they use it?
b. Describe the additional internal and external stakeholders within the project
c. Stakeholder register and stakeholder management plan
6. Project Schedule Management:
a. Key milestones
b. Project WBS to at least 3 levels of decomposition (work packages). Include activity and activity attributes
c. Activity list
d. Project schedule network diagrams (if applicable)
e. Activity resource requirements
f. Resource breakdown structure
g. Activity duration estimates
h. Project Gantt Chart (MS Project or other PM software)
i. Describe how the schedule will be managed during the project (How will you measure it, suggest, implement and record changes?)
j. Other information related to time management:
i. Change Control documents (though these can come much later in the semester)
ii. Enterprise environment factors
7. Project Cost Management:
a. First pass estimated costs of in Australian dollars. (For our purposes, costs need only be approximate for large-scale projects.)
b. Provide justification or basis for cost estimates. Where did your numbers come from?
c. Describe how the costs will be managed during the project. (How will you measure it, suggest, implement and record changes?)
d. Other information related to cost management (not all will apply or be relevant):
i. Change control processes
ii. Tools for estimating (Software, prior projects, estimating, Rawlinsons Handbook, etc.)
iii. Rough order of Magnitude (ROM) – what are the parameters?
iv. Tools and techniques used for estimating
v. Cost baseline parameters
vi. Variable costs vs. fixed costs?
vii. Specific performance measures (EV, CPI, etc.) and their acceptable parameters
viii. Enterprise environmental factors
ix. Marketplace conditions
x. Commercial databases
xi. Organisational process assets
xii. Cost estimating policies (does organisation have a policy on estimating?)
xiii. Organisation’s cost estimating templates
xiv. Historical info, prior files, existing knowledge, etc.
xv. Project scope statement
xvi. Constraints that can limit cost estimating
xvii. Delivery dates
xviii. Skilled resources
8. Project Quality Management:
a. Briefly describe the quality items that will be measured during the planning, executing and monitor/control phases of the project. (Identify at least 7 quality items.)
b. Briefly explain and justify the measurable items and units of measure in a Quality Definition Table.
c. Present the final Quality Definition Table developed for quality management.
d. Provide a quality checklist, if applicable
e. Provide a summary and analysis of the outcome.
f. Other information related to Quality Management:
i. Change control processes
ii. ISO
iii. Total Quality Management
iv. Six Sigma
v. Benchmarking – comparing actual with others
vi. Design of Experiments – statistical method for developing optimal conditions
vii. Cost of Quality (COQ) – cost incurrent for preventing non-conformance
viii. Additional quality planning tools - such as matrix diagrams, etc.
ix. Quality Management Plan – how it will be done and addresses
x. Quality control and quality assurance (if relevant)
xi. Group Work Activities
- Brainstorming
- Benchmarking
- Charting processes
- Ranking
- Defining control
- Undertaking Benefit/Cost Analysis
- Processes that limit and/or indicate variation
- Control charts
- Flowcharts
- Histograms
- Pareto charts
- Scattergrams
- Run charts
xii. Others
- Validity of the methodology
- Change management approaches and strategies
- Adherence to review and acceptance procedures
- Resolution of emerging issues and how they are monitored in the project execution
- Engaging appropriate project personnel and skills
- Maintenance of documentation and records
- Outputs that meets agreed customer requirements
- Adherence to budget within time and cost
- Quality metrics – how it will be measured
- Process improvement plan
9. Project Human Resource Management
a. Project organisational chart
b. Responsibility assignment matrices
c. Discuss the responsibility, accountability, consultation and informed roles in your project
d. Resource histogram
e. Staffing management plan
10. Project Communication Management
a. Stakeholder communication requirement
b. Communication Matrix(external and internal)
c. Communication guidelines
d. Escalation process for resolving issues (that cannot be dealt with at a lower level)
e. Other information related to HR and Communications Management:
- Change control processes
- Enterprise Environmental factors
- Organisational process assets
- Stakeholder communication requirements
- Info to be communicated (format, content and level of detail)
- Person responsible for communicating info
- Methods of communication (e-mail, fax, etc.
- Frequency of communication (daily, weekly...)
- Methods for updating and refining communication plan
11. Project Risk Management (razib)
a. Identify at least ten or more risks to your project
b. Perform qualitative risk analysis
c. Plan the risk responses
d. Complete a risk register for the project, including development issues and operational issues.
e. Provide a risk matrix with the above-mentioned risks and explain your reasoning.
f. Other information related to Risk Management:
i. Risk management planning
ii. Quantitative risk analysis
iii. Risk monitoring and control
iv. Risk analysis techniques used
v. Risk acceptance parameters/criteria
vi. Risk categories
vii. Change control processes
viii. Enterprise Environmental factors
- Risk tolerance, etc.
12. Project Procurement Management (razib)
a. Briefly describe the various types of required contracts for all relevant elements related to your product / service
b. Provide the make-or-buy analysis for relevant items (including office space, computers, etc.)
c. Other information related to Procurement Management:
i. Plan purchases and acquisition
ii. Plan contracting
iii. Request seller responses
iv. Select sellers
v. Contract administration
vi. Contract closure
vii. Evaluation criteria
viii. Weighting system
ix. Screening system
x. Seller rating systems
xi. Proposal evaluation techniques
xii. Risk acceptance parameters/criteria
13. Conclusion
Summarise the above, including a sentence about each section.
14. References
Must be CDU Harvard method, with correct formatting refer to: http://www.cdu.edu.au/library/downloads/pdf/CDUHarvardReferencing.pdf
15. Appendices
a. Copy of your Group Contract
b. You could include analysis, calculation, templates, etc. as Appendix.
4.0 Executive Summary:
According to the Northern Territory government, overall unemployment rate in Darwin, has increased to 5.25% in the last 2 years (Northern Territory Government, 2017). Employers are finding it hard to link the right candidate for the positions available in their businesses due to the increase of percentage in its population without tertiary education, namely the ongoing problem of the skill gap. ‘Skilled NT’ is a recruitment agency, aims to address this issue in the Territory.
The outcome of this project is to bridge the skill gap by assessing the personalities, skills, competencies and aspirations of the jobseekers prior to finding them employment. ‘Skilled NT’ would give required professional advice for anyone who will get registered to reach for success in their career paths. This will in turn increase the productivity of the organizations due to the strong, motivated work force in the organizations.
‘Skilled NT’ currently operate in Darwin and include corporate and labour hire services. Our aim to provide our services within the territory, without consideration of the nation as a whole. (**need more)
The project will be completed within one year under the given budget of $400,000 which will be provided by the project sponsor. (***more)
The agency wish to deliver good quality service by with providing good employment training and achieving the following company sets KPI’s:
· Percentage of job vacancies which were filled in the job market through this project
· Percentage of job seekers placed into jobs through this project
· Percentage of placements in successful completion of 3 months
· Percentage of placements in successful completion of 6 months
· Percentage of placements in successful completion of 1 year.
5.0 Background:
Darwin, capital of Northern Territory is arguably one of the best multicultural cities in Australia. According to the data of Australian Bureau of Statistics (ABS, 2016) the population of Darwin is 128,100 constituting half the population of Northern Territory. This population includes people from more than 60 nationalities and 70 different ethnic backgrounds from around the globe.
During the last 10 years the population of Darwin and surrounding suburbs has increased by approximately 20.8% (ABS, 2011). The development of industry has led to improved living standards for the people residing in the greater Darwin region. Despite its tropical climate people find it easy to live in the top end as the services and facilities available in the top end are comparable to most of the capital cities and regional hubs of Australia.
Approximately 17% of the total population of Darwin and the surrounding region are in the 15-24 year age demographic. The people of this age group are comprise the future of the labour force and tax base. This is a demographic that is most able to benefit from career guidance at this stage in their life to develop a productive and successful employment career. The percentage of the population with no tertiary qualifications has increased from 47% to 57% in the period from 2001 to 2017 nationwide, according to the surveys conducted by the ABS. Over the period the number of individuals whose highest tertiary qualification was at or below the level of a Diploma or less increased from 30% to 32%. This is a trend that is also reflected in the demographics of Darwin.
People find it easier and more convenient to complete certificate or diploma level courses in order to find employment as opposed to full bachelor degrees, as they are more time intensive and challenging to complete. The number of persons completing certificate course and finding employment in industry is quite significant. The graph below demonstrates the changing demographics of the Australian industry workforce and their educational qualifications.
While 5.25% of the population of the Northern territory are reported to be unemployed industry is reporting both labour and skill shortages that threatens business growth and sustainability they attribute to a skills shortage. This trend is expected to increase in the future as the Northern Territory economy is expected to see significant growth above the national average in the coming years. Nearly 20,000 new jobs are expected to be created in the Northern Territory in the next five years (Northern Territory Government, 2011). Hence, it is important to establish a Career Advice and Job Placement Agency for providing careers advice and information, along with the required training to relative industries to alleviate the skill shortage prevalent in the growth industries of Northern Territory.
Charles Darwin University is the sole reputed provider of short duration training courses in the top end. Institutes like Top End Training, Alana Kay and Biznorth Pty Ltd provide courses and training in a limited number of industry specific courses. These institutes provide training but do not guarantee job placement on successful completion of the course. Due to the lack of collaboration between industry and training organisations the industries of the Northern territory continue to face skills shortages. With the lack of a sufficiently skilled labour force industry is forced to utilise skilled migrant labour to fill the vacant positions.
Industries are hesitant to hire unemployed local Northern Territory residents as they need to provide them with training before they can be productive in their related industry. Hence in the development of an individualised career plan it is important to receive a suitable industry training along with assurances of employment in the related field.
5.1 Competitive Comparison:
The Career Advice and Job Placement Agency “Skilled NT” resulting from this project, will provide the right information along with the appropriate training required for industry to address the ongoing skill shortage. It will provide information on the current labour market, along with training and job placements to the suitable candidates in their areas of interest. It will also assist thousands of students attending Charles Darwin University to find part time or seasonal employment.
Skilled NT will also seek to collaborate with various industries in the Northern Territory to supply qualified, skilled people at short notice to fill immediate vacancies. Information regarding current job vacancies in various local industries, training schedules and associated material online will be provided to job seekers. By providing prospective job seekers with suitable career advice and job opportunities, their career prospects and ability to participate in industry will improve, providing better earning opportunities and job satisfaction.
Although there are similar agencies operating in Darwin, Aspirations will become the industry leader short period of time, given its focus. Group Training Northern Territory (GTNT) is an example of similar agency whose aims and goals are similar. GTNT has it branches in most of the larger towns and cities in Northern Territory with its head office at Woods Street, Darwin
The similarities and differences between Skilled NT and GTNT
****Comparison chart yet to upload
The goals for this project and its future development are clear for what this project is capable of to achieving, and there is a comparable example which demonstrates its potential success. This Project will provide clear benefits for Northern Territory students, job seekers and educational institutions. This project is viable and if capable of producing a positive return on investment.
6.0 Evaluation of Alternatives:
It is a very important and difficult task to select the best project available from a variety of disparate projects. The most suitable project needs to be selected, taking into consideration its; goals, market requirements and strategic objectives. The selected project should be valuable to the community and experience local community support. Project selection method varies depending on the company, selection committee and the criteria applied. The most commonly used methods are Benefit Measurement Methods and Constrained Optimization Methods to select a project.
There were various potential projects to compare in the early planning stage. Through the careful consideration of all the available four projects, establishing a career advice and a job placement agency was determined to be the best potential project. The other projects considered were a Telematics Public Transport initiative the construction of an indoor recreation park, or the establishment of a local textiles company aimed at supporting the local Philippine communities’ traditional practices and the raising of community awareness.
6.1 Building an indoor recreation park:
The plan called for the construction of an indoor recreation park that would offer youth a supervised indoor sporting and recreation environment. The main aim of this project was to provide entertainment and recreation with creative and educational activities in a safe and pleasant environment. The targeted demographic for this project were children aged 2-12 years along with their facilities for parents and guardians. (***Add more)
6.2 Telematics, Public Transport and Opportunities for Darwin:
The project goal was to design and implement a hardware/ software solution to locate the position of public transport vehicles operating within the greater Darwin area, and provide this along with route and estimated travel time information to customers via smartphone and online services. In doing so this project would halve assisted in providing customers with accurate real-time information regarding the public transportation system to encourage customer participation (reducing traffic congestion and environmental impact) while alleviating some of the negative psychological aspects of the uncertainty of utilizing with public transport.
6.3 Establishing a career advice and a job placement agency:
The final project proposal was the establishment of a career advice and job placement agency with the aim of addressing the skill shortage prevalent in the regional industries in and around Darwin. It would also provide general training in collaboration with other institutes and organisations to reduce the skill shortage and provided industries with appropriately skilled labour. The agency would also provides career advice for youth in the development of their careers.
(***** Project selection matrix, upload)
