Short Research Report

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Short Research Report Notes

Informational, Problem-Solving or Recommendation Reports (Short)

· Define and explain your topic.

· Describe the organizational problem.

· Show why easier or less expensive solutions will not solve the problem.

· Present your solution impersonally.

· Show that the disadvantages of your solution are outweighed by advantages.

· Summarize the action you need.

· Ask for the action you want.

Introduction:

· Use the Direct Pattern

· Tell your audience why you are writing

· Define your subject

· Show the seriousness of the problem/issue

· Give a brief overview of what caused the problem

Problem:

· Give specifics of the problem

· Tell who/what is responsible in an unbiased way

· Tell who/what is negatively impacted by this problem

· Use statistics to show why the problem has worsened

· Use a fairly formal style, without contractions or slang

· Avoid the word you

· Include in the report all the definitions and documents needed to understand the recommendation

Solution:

· Provide solutions: policy changes, education, training, assessment, etc.

· Show how benefits outweigh costs

· Overcome counterarguments, the opposition

· Elimination of alternatives

· How difficult this is depends on how hard it would be to implement the action, how much opposition there will be to the recommendation, and how willing the organization is to accept recommendations from subordinates.

· Use source support (cite sources within text using MLA format)

Conclusion:

· Future looking-does not summarize what has already been said

· Show how the solution after implemented has a positive effect

· May show growth as an organization, team, individual motivation, profits, customer base, etc.

Short Research Report Criteria

This is a continuation of your research proposal from last week. Now, you are moving forward with a report about that topic and you will be using source material to support your information. Show why:

· the problem needs to be solved

· propose a solution to the problem

· show how that solution is the correct one (use credible sources for support)

· and make predicts about how your solution will improve the organization.

Once you show the seriousness of the problem, then discuss the counterarguments that may arise from your solution, after showing the benefits outweigh the costs of your solution, then argue for your solution using credible sources that agree with your solution. These will persuade your audience that the solution you propose is the correct one.

1. MLA Format and include a "Works Cited" page at the end of the report and source citations/attributions within the textual content of the report. Module 22 and the samples in the text will help you type these pieces.

2. Two or more pages typed in Memo format with four headings: Introduction, Problem, Solution and Conclusion. You may add two additional headings of your own creation that relate to the topic.

3. You must create a solution to the issue, do not use something that someone else/team has done in the past.

4. Do not use any contractions or slang, stick to formal language.

5. Your subject has to be a "real" issue explored in the textbook - you do not make up anything about this report.

6. You are required to use 3 or more "scholarly/credible" sources and these must be cited within your report. Here is the works cited entry for our textbook:

Locker, Kitty O. and Stephen Kyo Kaczmarek. Business Communication-Building Critical Skills. 6th ed. Boston: The McGraw-Hill Companies, 2013.

7. Include one or two visuals in your report: picture, graphic, table, chart, etc. Place the visual appropriately and keep it small--thumbprint to wallet photo size only.