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SettingDocumentMargins1.docx4-1Set Document Margins
Learning Outcomes
· Set custom margins
· Change paper size
· Change page orientation
Changing a document’s margins is one way to change the appearance of a document and control the amount of text that fits on a page. The margins of a document are the blank areas between the edge of the text and the edge of the page. When you create a document in Word, the default margins are 1" at the top, bottom, left, and right sides of the page. You can adjust the size of a document’s margins using the Margins command on the Layout tab or using the rulers. The report should be a four-page document when finished. You begin by reducing the size of the document margins so that more text fits on each page.
Steps
Trouble
Click the Ruler check box in the Show group on the View tab to display the rulers if they are not already displayed.
1. 1
Start Word, open the file WD 4-1.docx from the location where you store your Data Files, then save it as WD 4-Travel Health 2Go
The report opens in Print Layout view.
2. 2
Scroll through the report to get a feel for its contents, then press [Ctrl][Home]
The report is currently five pages long. Notice that the status bar indicates the page where the insertion point is located and the total number of pages in the document.
3. 3
Click the Layout tab, then click the Margins button in the Page Setup group
The Margins menu opens. You can select predefined margin settings from this menu, or you can click Custom Margins to create different margin settings.
Quick Tip
You can also click the launcher in the Page Setup group to open the Page Setup dialog box.
4. 4
Click Custom Margins
The Page Setup dialog box opens with the Margins tab displayed, as shown in Figure 4-1 . You can use the Margins tab to change the top, bottom, left, or right document margin, to change the orientation of the pages from portrait to landscape, and to alter other page layout settings. Portrait orientation means a page is taller than it is wide; landscape orientation means a page is wider than it is tall. This report uses portrait orientation. You can also use the Orientation button in the Page Setup group on the Layout tab to change the orientation of a document.
Figure 4-1Margins Tab in Page Setup Dialog Box
5. 5
Click the Top down arrow three times until 0.7" appears, then click the Bottom down arrow until 0.7" appears
The top and bottom margins of the report will be .7".
Quick Tip
The minimum allowable margin settings depend on your printer and the size of the paper you are using. Word displays a warning message if you set margins that are too narrow for your printer.
6. 6
Press [Tab], type .7 in the Left text box, press [Tab], then type .7 in the Right text box
The left and right margins of the report will also be .7". You can change the margin settings by using the arrows or by typing a value in the appropriate text box.
7. 7
Click OK
The document margins change to .7", as shown in Figure 4-2 . The location of each margin (right, left, top, and bottom) is shown on the horizontal and vertical rulers at the intersection of the white and shaded areas. You can also change a margin setting by using the pointer to drag the intersection to a new location on the ruler.
Figure 4-2Report With Smaller Margins
Trouble
The number of pages you see depends on the computer you are using.
8. 8
Click the View tab, then click the Multiple Pages button in the Zoom group
The first three pages of the document appear in the document window.
9. 9
Changing Orientation, Margin Settings, and Paper Size
By default, the documents you create in Word use an 81/2" × 11" paper size in portrait orientation with the default margin settings. You can change the orientation, margin settings, and paper size to common settings using the Orientation, Margins, and Size buttons in the Page Setup group on the Layout tab. You can also adjust these settings and others in the Page Setup dialog box. For example, to change the layout of multiple pages, use the Multiple pages list arrow on the Margins tab to create pages that use mirror margins, that include two pages per sheet of paper, or that are formatted using a book fold. Mirror margins are used in a document with facing pages, such as a magazine, where the margins on the left page of the document are a mirror image of the margins on the right page. Documents with mirror margins have inside and outside margins, rather than right and left margins. Another type of margin is a gutter margin, which is used in documents that are bound, such as books. A gutter adds extra space to the left, top, or inside margin to allow for the binding. Add a gutter to a document by adjusting the setting in the Gutter position text box on the Margins tab. To change the size of the paper used, use the Paper size list arrow on the Paper tab to select a standard paper size, or enter custom measurements in the Width and Height text boxes.
