Scripting and cues for a 20-minute staged program (awards program of your choice, but must not be a single speaker.)

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Click to edit Master title style Click to edit Master text styles Second level Third level Fourth level Fifth level ‹#› © Dan Cormany

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The Important, and overlooked, art of scripting (or the rundown)

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Weekly objectives: Demonstrate ability to construct a staging script for a program Understand the necessity of a staging script for the smooth operation of a program Demonstrate ability to write a staging script flow-chart for a program This week is all Scripting Scripting an event

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All Events Business is Show Business! Scripting an event Sports teams have 20-30 working on “show production” Conventions have grown from an average of 2 to 24 in general session production. Trade shows have more produced events on the floor. Weddings and especially bar/bat mitzvahs are more “produced” affairs style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility ppt_w ppt_h style.visibility ppt_w ppt_h style.visibility ppt_w ppt_h

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Elements of Successful Events Logistics Layout/ Diagramming Budgeting Project Management Staffing & Training Design Color Interior Design Lighting Focal Space Producer Program Flow & Pacing “Wow” factors Audience engagement Audience satisfaction Tech Support Involvement with Program Engagement support Special Effects This may be the most neglected Scripting an event style.visibility style.visibility ppt_w ppt_h style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility ppt_w ppt_h style.visibility style.visibility style.visibility ppt_w ppt_h style.visibility style.visibility style.visibility style.visibility

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Memorable Impressive Motivational (Perhaps Exciting) Factor The Scripting an event style.visibility

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Title assigned by Alvin Toffler, author of “Future Shock” Experience Engineer NOT the food NOT the size or type of the crowd NOT the money spent by attendee or us What will I remember? What feelings did the event engender? What distinguishes the event from others? Did it feel “professional” – something I want to Identify With? These are referred to Hygiene Factors – they can kill an event but not make it great – F. Herzberg Scripting an event style.visibility ppt_w ppt_h style.visibility ppt_w ppt_h style.visibility ppt_w ppt_h

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Tools for Scripting Venue Color Lighting Furnishings Décor (floral, design elements) Perhaps food (if special or themed) Music Smells (be cautious) Tactile experiences (such as Dylan’s “tree”) Variety Opportunities for participation and/or recognition (video screens) Live personalities (perhaps Emcee) Performers/entertainers (Subterranean Homesick Blues as card deck?) Video Music Other sound Pre-Program Program Sports, Conventions, Concerts, Trade Show Openings, Festivals Scripting an event style.visibility style.visibility style.visibility style.visibility

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Created by the Pacing (& messaging) of the day or evening Bored? Feeling like a part of a cattle call? Worse, feeling like a part of a forced march? Design your event like the best motion pictures or theatrical productions What will catch their attention? What will be the climax of the evening? Scripting an event One chance to give good first impression Save something to start the build up to the evening’s climax (dinner is usually a lull) That is usually the evening program It too, may have a first impression, then a lull and a build to a climax We can’t keep people on a high the entire event, so consider pacing. (Usually entrance & cocktails) Dinner Start of program End of Program style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility

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Tent Layout Details for Dinners (including Pre-Function Space) Tent is 80’ x 160’ - Arrangement shown can accommodate 188 diners Highboy Tables Sofa Bar w/ Chandelier Coffee & Bar with Chandelier Chandelier Background for Selfies Pre-Function area in light gray 48”) Highboy Tables Scripting an event style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility

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Stage Scripting an event

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Stage Scripting an event

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General Lighting plot of front of house stage Upstage Right Upstage Left Upstage Center Down stage Right Down stage Left Down stage Center Right Center Left Center Center Scripting an event Audience 10? style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility

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Staging Stage Configurations style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility

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3-4 Documents for “day of” Production Project Management for set-up Project Operating Schedule Production Script for Program Actual spoken script (optional) Scripting an event

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{22838BEF-8BB2-4498-84A7-C5851F593DF1} ct Description Preceded Hours A Remove baskets - 1 B Cover floor with tarps A 2 C Riggers install ceiling support B 2 D Electrician runs needed power B 2 E Staging and risers C 3 F Follow-spots installed D,E 1 G Sound/Lights D,E 5 H Chairs set F 2.5 I Sound check G,H 1 1. CPM for production setup B 1 2 3 1 3 C 3 2 5 3 5 D 3 2 5 6 8 F 8 1 9 9.5 10.5 E 5 3 8 5 8 G 8 5 13 8 13 I 13 1 14 13 14 H 9 2.5 11.5 10.5 13 A 0 1 1 0 1 3 hours slack time 1.5 hrs slack time 1.5 hrs slack time Slack time = latest starting time (LS) – earliest start time (ES) Scripting an event This is a document for the show producer and assistants only

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2. Program Operating Schedule Load in/set-up schedule Hour Open to public Service of hors d’oeuvres starts Meal starts Program starts Program ends Load-out schedule This schedule goes to all vendors, venues, entertainers, anyone contributing to the program Scripting an event 12 – 17:00 – Load-in and Set-up 17:30 – All staff in place 17:45 – doors open, background music starts, bars open 17:50 – First round of handpassed hors d’oeuvres served 18:10 – Second round of handpassed hors d’oeuvres 18:25 – Third round of handpassed hors d’oeuvres 18:40 – Chimes to signal to head to dining tables 18:50 – Dinner table service begins 19:00 – Dessert & coffee service begins 19:10 – Program starts 20:30 – Program ends 20:45 – Tables completely cleared, Load-out starts style.visibility ppt_w ppt_h

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3. the Script or Rundown Not a “theater script” Outline program flow not all words being spoken Rather, what is expected of all parties in production throughout the program being presented Scripting an event

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(4. optional) The actual spoken script Make certain to have a rehearsal Runs on a teleprompter – words are visible only to speaker Used for very formal programs, those being televised, or when precision in wording is essential Scripting an event

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Goals of Scripting Organize flow of program Assure everyone knows what is expected of them Presenters/performers MC/Announcer Sound board operator Lighting operator Stage manager/Green room attendant Ballroom staff Facility engineer Scripting an event style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility

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Provides a review of program sequencing Key is avoiding “pregnant pauses” or extended slow periods https://www.youtube.com/watch?v=8tVNHggPNe4 – the typical award ceremony for corporations Review Program for: Balance = variety in music and staging so not monotonous Flow = seamless transitions and segues Pace = fluctuating energy, never letting it drop too low Build = early part adds to latter parts, to climax Surprises = don’t let audience anticipate next moment Script Scripting an event style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility

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https://www.youtube.com/watch?v=ixCs9Wb2wVE https://shoflo.tv/what-is-a-rundown/ Software Help Scripting an event Based in Orlando but nationwide style.visibility

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Beginnings Assembling attendees Inside or outside ballroom? Conveying time for meal service (flash of lights? Musical procession from reception? Gentle bell?) Welcomes (short!) Beginning program Surprise is fun (shadow theater, descending from above, video montage, etc.) – Churchill Downs Trumpet – Hollywood Fanfare Live Onstage Introduction Professional Emcee Amateur Emcee Voiceover Recorded or Live Signal through music, lighting, video Build Energy quickly, before quieter aspects of program Script Scripting an event

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Transitions during Program Glue that keeps program seamless Entrances/Exits to stage Onstage From back of room From above How segues are handled Verbal introductions (on stage or voiceover) Changing audience focus Differing parts of stage Differing stages Scrims Interaction of acts Timing usually guided by applause Lighting may be used for transition Script Musical stings: http://www.youtube.com/watch?v=R86_TLuI51w https://www.youtube.com/watch?v=cphNpqKpKc4 https://www.youtube.com/watch?v=_WxfjWnuEno https://www.youtube.com/watch?v=GN8kfN4ZFYs&list=PLFRn6gqnw-e0P4_6rkkAHOXIedVDMvfRz Scripting an event Fashion Week Touching Tribute Glorious Victory style.visibility

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Lighting Principles Lighting Scripting an event NFL Simulated crowd noise: https://www.youtube.com/watch?v=-FLgShtdxQ8 style.visibility

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Ending Program Lasting impression End on high energy usually – if heartrending fundraiser, a thoughtful end may be called for If transitions had not allowed for applause, bring everyone to stage Often end same way begun – Emcee, voiceover, music, lighting Have plan for Encore if appropriate who decides how long more high energy or wind down? How to leave stage? Edward Scissorhands More complex if televised: https://www.youtube.com/watch?v=0vLVbhuzWOk Script Scripting an event

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From “Conceptual Flow” to Tech Directions Example: Emcee enters stage from backstage, welcomes all, introduces CEO CEO stands at his table, receives applause Emcee introduces first video – a review of company’s past year highlights Video finishes, first presenter is at lectern, voiceover introduces him Presenter gives award criteria, names recipient, and video showing recipient’s efforts shows Video finishes, voiceover asks recipient to stage Award given, presenter and recipient leave stage together, Emcee at other lectern entertains momentarily, until they are off stage, then introduces the next presenter, who enters stage from backstage Establish approximate times for each segment Consider technical support for each: Portion of stage being used, not used Lighting changes Microphones needed Video needed Verbal cues (especially “outro’s” if applicable) Backstage needs CR-4 DR-7 UR-1 C-5 DC-8 CL-6 DL-9 UC-2 UL-3 Downstage  Script Scripting an event Left Right Upstage  Audience UR (ex) – performer and stage mgr. 1(ex) – lighting cues

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What’s included in a stage script or rundown How long until the next cue? Total time into program? Each time there is any change Any lighting changes, - including color, stage portions, follow-spot instructions Open Mics, start music (what song – how long), sound effects, etc. Entrances, Exits and cues, emcees, performers “outro’s”, etc. All else, including directions for house personnel, pyrotechnics,, etc. Out of sight announcer cues Starting recorded videos, instructions for “I-Mag” Any light cues – color codes may be included here (optional), directions for follow-spot operators so they are not “searching” the audience- if light board is pre-programmed, need cue # Advance warning to open mikes – close when not in use Name of song, how much is wanted; any sound effects Also for start of live music If more than one video screen, which video screens to show on – if specific moments especially for I-Mag – “outro is final words spoken or note on music fade Side from which to enter, and place to stand on stage “ex: Downstage left” Stage manager will give advance warning when advised This announcer is usually backstage and can be cued by stage manager – if so, she/he doesn’t need a headset All else – servers to leave room? Time for dessert service? Pyrotechnics or other special effects to be set off or started Other special effects Last time listing + time between cues style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility style.visibility

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What’s on a script or rundown? {5C22544A-7EE6-4342-B048-85BDC9FD1C3A} Cue # Cumulative time Between cues Lighting Sound Video Stage Personnel Announcer Other 1 0:00 0:04 *House lights down Open Announcer mike; Emcee mike Voice of God cue House Engineer 2 0:04 0:40 *Stage lighting, areas 2,3,5,6,8,9 – general wash Emcee enters stage from backstage, welcomes all, introduces CEO 3 0:44 0:15 *Follow spot on CEO at announcer cue; off as he sits back down CEO stands at table, followed by Emcee introducin g video #1 4 0:59 4:32 Stage lighting dimmed to 10% Video Sound, close Emcee mike Video Starts – outro: “….till next year” First Presenter enters and goes to lectern #2 5 5:31 0:45 Stage lighting area 6,8,9 up Open off-stage mike, lectern 2 mike Voiceover intro of 1 st presenter - outro: “…of our SE region” Presenter outro: “…see Bob’s contributions” Cue teleprompter for Emcee 6 6:16 2:30 Stage lighting dimmed to 10% Video Sound, close offstage & lect.2 mike Script Scripting an event

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Script Continued {5C22544A-7EE6-4342-B048-85BDC9FD1C3A} Cue # Cumulative time Between cues Lighting Sound Announcer/ Stage Personnel Other 6 6:16 2:30 Stage lighting dimmed to 10% Video Sound, close offstage & lect.2 mike Video starts – outro: “…another 20 years” 7 8:46 0:40 *Stage lighting, areas ,2,6,7,8,9 – general wash Follow-spot on recipient from seat to stage Open off-stage mike Musical interlude to fill time it takes to get to stage Musical interlude while recipient & presenter leave stage Emcee asks recipient to stage, p resenter moves center stage, greets recipient, pause for photo; Emcee enters darkened area 4; recipient and presenter leave to backstage, stage right 8 9:26 0:25 Stage lighting areas 1,4,5,7,8, dimmed at 50% 2,3,6,9 Open lectern 2 mike, close off-stage mike Emcee introduces 2 nd presenter outro: “…Bunny Jacob” 9 9:51 Stage lighting areas 2,3,6,9 up full; 7,8,5 remain full; 1,4 dimmed to 20% close Emcee mike, open lectern 2 mike Presenter enters from back stage (stage left), Emcee leaves back stage right Script Scripting an event Distributed to all who have a role in the actual program (not caterers, volunteers, servers, etc.) style.visibility

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Gantt Charts {5C22544A-7EE6-4342-B048-85BDC9FD1C3A} Video Taping starts Audio Voice of God Announcement Lighting Cue stage lights Dim house lights Stage Orchestra starts Emcee enters stage Video Start video 1 showing behind MC Audio Open EM’s microphone Stage Cue Emcee 0 5 10 15 20 Stage Cues (for stage manager – using a Gantt Chart) Seconds Scripting an event ppt_x ppt_y

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Ideas for Awards Ceremonies: https://blog.bizzabo.com/awards-ceremony-ideas Stage script (rundown) an awards ceremony for a large corporation (the first 30 minutes) Include: Lighting Sound Stage Personnel Stage Manager Video Other Also include cumulative and between cues time frames Week Assignments Remember, this isn’t just a sterile script. How are you going to make it come alive for the audience’s benefit? Scripting an event

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If you Enjoy Stage Management, there is still more to learn Script Scripting an event

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https://www.youtube.com/watch?v=8tVNHggPNe4 https://shoflo.tv/what-is-a-rundown/ https://www.youtube.com/watch?v=-FLgShtdxQ8 https://www.youtube.com/watch?v=0vLVbhuzWOk

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https://www.youtube.com/watch?v=5TR9tOJrgpo 23

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Renaissance Faire example 25

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The Important, and overlooked, art of scripting Dan Cormany Dan Cormany 39 2021-07-11T22:11:48Z 2021-10-10T20:02:01Z

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Theme1 672 2613 Microsoft Office PowerPoint Widescreen 552 33 6 0 0 false Fonts Used 7 Theme 1 Slide Titles 33 Arial Calibri Goudy Stout Stencil Tahoma Times New Roman Wingdings 2 Theme1 The Important, and overlooked, art of scripting (or the rundown) This week is all Scripting PowerPoint Presentation Elements of Successful Events PowerPoint Presentation PowerPoint Presentation Tools for Scripting Created by the Pacing (& messaging) of the day or evening Tent Layout Details for Dinners (including Pre-Function Space) PowerPoint Presentation PowerPoint Presentation General Lighting plot of front of house stage PowerPoint Presentation 3-4 Documents for “day of” Production PowerPoint Presentation 2. Program Operating Schedule 3. the Script or Rundown (4. optional) The actual spoken script Goals of Scripting Provides a review of program sequencing Software Help Beginnings Transitions during Program PowerPoint Presentation Ending Program From “Conceptual Flow” to Tech Directions What’s included in a stage script or rundown What’s on a script or rundown? Script Continued PowerPoint Presentation Week Assignments If you Enjoy Stage Management, there is still more to learn PowerPoint Presentation false false false 16.0000