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2021/1/28 Science of Organizational Change | Winning the ’20s
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T
MAY 02, 2019
By Lars Fæste, Martin Reeves, and Kevin Whitaker
here is a gap between where most organizations are today and where they will
need to be to succeed in the coming decade. The companies that win in the 2020s
will be designed to constantly learn and adapt to changing realities, combine artificial
and human intelligence in new ways, and harness the benefits of broader business
ecosystems. Reaching this necessary future state will require a fundamental
transformation.
This change effort will be challenging. Many businesses have deeply entrenched
operating systems that are predicated on hierarchy and human decision making. They
will need to redesign their internal processes and build new capabilities and business
models. Furthermore, this will not be a one-time change effort: the dynamic nature of
business will require organizations to build capabilities for ongoing large-scale change to
keep up with evolving technology and competition.
THE SCIENCE OF ORGANIZATIONAL CHANGE
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Traditional approaches to enacting organizational change are generally not very
effective. Change management is generally thought of as one-size-fits-all and based on
plausible rules of thumb. But our research shows that only about one in four
transformations succeeds in the short and long run, and the success rate has been
trending downward. Meanwhile, the stakes are extremely high: the cumulative
difference between success and failure for the largest transformations over a decade can
add up to the company’s entire market value.
Leaders need to take a new approach to change—one that deploys evidence, analytics,
and emerging technology. In other words, leaders must apply the emerging science of
organizational change, which is based on five key components. (See Exhibit 1.)
THIS WILL NOT BE A ONE-TIME CHANGE
EFFORT.
Ground change programs in evidence.1.
De-average change strategies according to the nature of the challenge at hand.2.
Embrace uncertainty and complexity in change management.3.
Use technology to identify the right talent to execute change.4.
Tap into emerging science to enhance change programs.5.
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GROUND CHANGE PROGRAMS IN EVIDENCE
When it comes to understanding how to enact change, business leaders have often relied
on intuition and experience. In a typical transformation effort, the program design,
choice of tactics and value levers, and ongoing management are often based on little
more than subjective data such as customer surveys and progress reports. But the
increasing availability of data, together with novel analytical approaches, has made it
possible to empirically decode what really works and what doesn’t. Leaders thus need
an evidence-based approach to transformation.
Our empirical analysis of hundreds of large companies that experienced major
change reveals a number of lessons. In the short term, the most successful companies
articulated a compelling story to reset investors’ expectations in addition to improving
efficiency. (See Exhibit 2.) In the longer term, they took actions to increase revenue
growth, such as spending more on R&D. They launched formal transformation
programs, rather than a series of ad hoc improvements, and invested in them
sufficiently. And they initiated their transformations preemptively, when things were
still going well, instead of in reaction to declining performance.
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To succeed in the next decade, leaders can apply such an evidence-based approach to all
types of change situations—turning transformation from a reactive necessity into a
competitive opportunity. For example, empirical analysis can help companies
successfully acquire and transform underperforming businesses: our research shows that
although such “turnaround M&A” deals are very risky, there are demonstrable ways to
beat the odds. These include launching turnaround initiatives quickly and setting
ambitious synergy goals, as well as giving attention to key soft factors—for example,
companies with a well-defined purpose had significantly better outcomes in turnaround
deals, demonstrating the importance of motivating employees on the change journey.
A similar approach can also help companies respond to changing external conditions,
such as an economic slowdown: while most companies see performance decline during a
downturn, a minority thrive—and historical analysis can identify what sets them apart.
What steps can leaders take to adopt an evidence-based transformation approach?
DE-AVERAGE CHANGE STRATEGIES
Organizational change is often seen as a single type of challenge that calls for a single
type of change management in all situations. Accordingly, most change efforts follow a
LEADERS CAN USE AN EVIDENCE-BASED
APPROACH TO TURN TRANSFORMATION
FROM A REACTIVE NECESSITY INTO A
COMPETITIVE OPPORTUNITY.
Draw insights from the full range of historical evidence, rather than relying only on
personal experience or rules of thumb.
•
Build analytical capabilities to be able to identify tailored insights for your
individual change situation and optimize program design accordingly.
•
Create a sense of urgency in your organization to make the case for preemptive
change.
•
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recipe with common ingredients: for example, centralized program offices, periodic
pulse checks, measurement against predefined milestones, and a one-shot process with a
clear end date.
In reality, there are many types of organizational change that present very different
challenges and have very different requirements. Leaders need to de-average
organizational transformation into various components and understand the right
approach for each.
Change can be considered as movement across a “landscape” of possibility, where each
point corresponds to a different possible state of the organization. Organizations try to
seek “higher ground,” which corresponds to higher performance. Different change
situations can be considered along two dimensions: Is the target destination clear (the
ends)? And is there a clear path to get from here to there (the means)? (See Exhibit 3.)
De-averaging the challenge this way reveals five types of change strategies, each of
which requires a fundamentally different approach to change management:
A planned itinerary represents the traditional approach to organizational change.
This is appropriate when there is a clear goal and obvious steps to get there. For
example, HSBC identified a clear opportunity to simplify and streamline its
business, through the well-defined means of exiting noncore locations and
•
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eliminating excess organizational layers. It executed the program with a typical goal-
oriented approach, setting clear cost and profit targets, reporting its progress against
those targets, and clearly defining accountability.
A river crossing strategy is more appropriate when there is a clear goal but the path
to get there is unknown.
Notes:
For example, Starbucks in 2008 understood it needed to increase customer loyalty
but didn’t know precisely how to do so. Rather than planning its change program in
detail, it took a more experimental approach to find the best path—running pilot
programs in emerging areas like social media, learning from those efforts, and
amplifying the actions that made concrete progress toward its goal.
Notes:
• 1
1 As coined by Deng Xiaoping, who described China’s reform effort as “crossing the river
by feeling for the stones.”
2
2 Nancy F. Koehn et al., “Starbucks Coffee Company: Transformation and Renewal,” Harvard
Business School Case, June 2014.
A hill-climbing strategy is needed when the means of change are clear but the end
state is not. For example, John Deere recognized that the importance of the Internet
of Things would continue to grow, but the company has taken an open-ended
approach to its investments in the technology: rather than defining an end goal
from the beginning, it started with a few minimum viable products that were
believed to be heading in the right direction. After learning more about the value of
those products, the company aims to “build from those and create a broader service
•
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Major transformation programs, such as the ones many companies will have to undergo
to reinvent themselves for the next decade, require a composite of these strategies—in
which various change management approaches are applied in sequence, or in different
around them”—eventually reaching an end state that likely could not have been
foreseen. Notes: 3
3 Tim Greene, “John Deere is plowing IoT into its farm equipment,”
Network World, May 2016.
Companies may seek change even when they know neither the ends nor the means
—for instance, when they are looking for the next big opportunity. This situation
calls for a strategy of scouting and wandering. For example, the Japanese company
Recruit instituted an exploratory program called Ring, which allows any employee
to propose a new business in any field, not only those related to the company’s
existing products. The program receives more than 1,000 new ideas every year,
some of which have become substantial businesses for Recruit.
•
Finally, some companies face situations in which the only clear imperative is to
change substantially and urgently, which demands an escape the swamp strategy. For
example, facing severe threats in 2012, Best Buy adopted the philosophy, “If we
don’t change, we are going to die.”
Notes:
The company pursued bold, pragmatic moves without exhaustive evaluation,
because they represented the best chance to promptly escape an adverse situation.
•
4
4 Susan Berfield and Matthew Boyle, “Best Buy Should Be Dead, but It’s Thriving in the Age of
Amazon,” Bloomberg Businessweek, July 2018.
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parts of the business simultaneously. Companies therefore need to develop capabilities
to tackle each type of change effectively.
A few key imperatives can help leaders leverage the required variety of change
strategies:
EMBRACE UNCERTAINTY AND COMPLEXITY IN CHANGE MANAGEMENT
Businesses have traditionally been managed with a “mechanical” mindset. This
mentality assumes that everything that needs to be known can be known, everything
that needs to happen can be planned, and all necessary change can be enacted through
direct intervention.
However, companies are composed of people who interact with one another and with a
complex dynamic environment. So businesses, like other biological systems, behave like
nested complex adaptive systems. Lower-level systems (such as individuals) are embedded
in higher-level systems (such as teams, business units, companies, industries, national
economies, and societies)—and changes in any system can cause unintended and
unpredictable effects in others.
Interactions between individuals or systems are becoming even more complex today,
because employees, companies, and economies are more connected as a result of
digitization, and because production is starting to be organized in dynamic
multicompany ecosystems rather than traditional static supply chains. Therefore,
mechanical approaches to change management are increasingly inadequate. Instead,
Understand the variety of potential change challenges and the tactics required to
succeed in each.
•
Divide complex transformation efforts into their components, and select change
strategies accordingly.
•
Build organizational and leadership capabilities to enact multiple types of change
simultaneously.
•
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leaders need to employ a “biological” approach, which is more realistic about what can
be known and directly controlled.
Biological management involves several principles:
These principles point to new strategies for enacting change in business. To address a
complex task (for instance, shifting a company’s culture), direct interventions (such as
mandating individual behaviors) are unlikely to bring about the required change.
Indirect interventions—those that change the mindset, assumptions, and context that
underpin employees’ actions—often prove to be more effective because they touch the
deeper, more persistent drivers of behavior.
Biological approaches also enable the orchestration of external change, such as shaping
the behavior of other players in a business ecosystem. For example, early in the
evolution of its Taobao e-commerce platform, Alibaba wanted to expand the range of
offerings by making it easier for small or inexperienced sellers to join the market.
A BIOLOGICAL APPROACH TO CHANGE IS
REALISTIC ABOUT WHAT CAN BE KNOWN
AND DIRECTLY CONTROLLED.
Adapt to changing conditions by seeing what works, rather than designing or
deducing static solutions.
•
Shape the organizational context, rather than dictating individual actions.•
Allow new approaches to emerge from a diversity of perspectives, rather than
relying on standardization.
•
Observe how the organization behaves as a whole, rather than optimizing
individual parts.
•
Compete on resilience and preparedness for the unknown, rather than only static
efficiency.
•
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Rather than addressing this challenge through direct actions, the company set up
Taobao University—a platform on which established sellers could produce certified
training materials for new sellers. By finding this indirect leverage point, Alibaba was
able to capture the best wisdom from its marketplace, transmit it to potential sellers
with greater scale and specificity, and improve the quality of services on Taobao, which
ultimately became the world’s largest e-commerce website.
What steps can leaders take to embed biological thinking in change management?
USE TECHNOLOGY TO IDENTIFY THE RIGHT TALENT TO EXECUTE CHANGE
Large-scale organizational change often results in a need for new capabilities, which may
be found by reallocating workers within the enterprise or by identifying new talent
externally. To execute change effectively, it is therefore necessary to develop strategies
for identifying individuals’ unique skills and matching them to the right roles.
The challenge of aligning skills with positions, like many other aspects of large-scale
change, has generally been based on subjective judgments of individuals’ track record of
performance in different roles. But advances in science and technology are unlocking
new possibilities. The study of neuroscience, and advances in testing technology, allow
for the rapid, scalable identification of cognitive and emotional traits—which are more
objective than self-reported survey measures or judgements based on interviews. And AI
can now find and refine complex relationships between these traits and job performance
across very large sets of traits and roles.
Be realistic about what you can predict and what is beyond managerial control.•
Foster trust and reciprocity to coordinate competing interests.•
Experiment frequently and amplify the initiatives and approaches that are most
successful.
•
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For example, our research (in collaboration with pymetrics, a startup using neuroscience
and AI to help companies improve hiring processes, and Professor TejPavan Gandhok of
the Indian School of Business) used digital games to assess individuals’ cognitive and
emotional traits as well as their capabilities in various simulated problem-solving
environments. We found that different neuro-traits reliably predicted success in different
situations, suggesting that science can indeed play a helpful role in identifying talent to
fill new roles. And we found that very few individuals were successful in all
environments—demonstrating the need to effectively align skills with roles.
Furthermore, there were clear differences in how well certain capabilities could be
learned over time. Some capabilities could be learned effectively, indicating that
businesses are able to develop them internally over time—while others could only be
learned very slowly, indicating a need to acquire them externally if they cannot be found
within the organization. (See Exhibit 4.)
THE CHALLENGE OF ALIGNING SKILLS WITH POSITIONS, LIKE
MANY OTHER ASPECTS OF LARGE-SCALE CHANGE, HAS
GENERALLY BEEN BASED ON SUBJECTIVE JUDGMENTS.
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How can leaders ensure they have the proper capabilities to successfully execute change
programs?
TAP INTO EMERGING SCIENCE TO ENHANCE CHANGE
As science and technology advance, more tools for managing change in complex
dynamic environments will emerge. The leaders who are willing to let go of established
models and embrace this frontier will have an advantage in transforming their
organizations in the coming decade.
Some emerging lessons from science and technology include:
Use objective measurements of individuals’ skills, and de-average talent needs in
different parts of the business.
•
Base hire-or-build decisions on the learnability and market for different capabilities.•
Maintain a diversity of skills throughout the organization for when new challenges
arise.
•
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Businesses may be able to identify early-warning signals of impending shifts—for
instance, the threat that their current growth engines will run out of steam—and
understand how to change accordingly. For example, Thorton Tomasetti, a leading
engineering firm, has adopted new metrics to measure its vitality in order to identify
signs of deterioration before they show up in measures of financial performance.
Identify early-warning indicators. Understanding when and how change is
required is no easy task. By the time traditional performance measures signal a
need for change, it is often too late to recover. In some domains, however, scientific
study has revealed early-warning signals—higher-order patterns that predict critical
changes to complex systems. For example, in ecology, certain configurations of
vegetation in a dry region are indicators that the region is about to become
completely barren.
Notes:
•
5
5 Martin Scheffer et al., “Early-warning signals for critical transitions,”
Nature, September 2009.
Learn how to “nudge” behavior. As business leaders shift from mechanical
approaches to indirect ones that account for uncertainty and complexity, they will
need to identify influential leverage points in the business that may not be obvious.
The emerging study of behavioral psychology can help leaders identify small
interventions that may nudge employees into different, more productive behaviors.
For example, in a randomized experiment Virgin Atlantic found that giving
reminders and fuel use goals to pilots resulted in millions of dollars of cost savings.
Notes:
•
6
6 Greer Gosnell et al., “A New Approach to an Age-Old Problem: Solving Externalities by
Incenting Workers Directly,” NBER working paper, June 2016.
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However, in the next decade, forward- looking companies will likely leverage
increasingly powerful AI capabilities as an essential part of their change programs. For
example, machine learning has already shown remarkable ability in predicting the
dynamics of some chaotic systems, such as weather.
Notes:
Similar technologies could identify disruptions in the business environment or diagnose
organizational health in real time.
For example, according to analytics startup KeenCorp, deep semantic patterns in Enron’s
internal emails identified latent tensions in the organization, which could have served as
a sign of trouble to observers even if they did not know the full extent of its fraud.
Leverage new program management technologies. As companies adopt an
expanded array of change strategies, they will need new methods of reporting on
and managing their change programs. Emerging technologies may help. For
example, new digital crowdsourcing platforms may offer a template for companies
to gamify change initiatives and gather real-time feedback about what works and
what doesn’t. And dynamic program management platforms can enable leaders to
continuously adjust the portfolio of change initiatives instead of following rigid
timelines.
•
Use AI to enhance change. Lots of organizations are enacting major change so that
they can use artificial intelligence effectively (often a central goal of digital
transformation). But few are using the capabilities of AI itself to enhance major
change programs. Instead, change efforts are still largely designed and managed
with subjective approaches.
•
7
7 Natalie Wolchover, “Machine Learning’s ‘Amazing’ Ability to Predict Chaos,” Quanta
Magazine, April 2018.
8
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Notes:
This type of analysis could be applied not only to legal risks, but to strategic risks as well.
Major, ongoing change will be necessary to succeed in the next decade. But successfully
enacting organizational change is highly challenging. By recognizing the complexity of
change, and using lessons from science and analytics to address it, leaders can ensure
their companies are best positioned to win the ’20s.
The BCG Henderson Institute is Boston Consulting Group’s strategy think tank,
dedicated to exploring and developing valuable new insights from business, technology,
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8 Frank Partnoy, “What Your Boss Could Learn by Reading the Whole Company’s Emails,” The
Atlantic, September 2018.
How can leaders use the emerging science of change to their advantage?•
Identify the new metrics and analytical approaches that can provide early-warning
signals to your business.
•
Use AI to optimize and enhance the change process itself.•
Monitor ongoing technological and scientific advances to identify new
opportunities, perhaps including generative AI algorithms, biometrics, or control
theory.
•
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Authors
Lars Fæste Managing Director & Senior Partner
Hong Kong
Martin Reeves Managing Director & Senior Partner, Chairman of the BCG Henderson Institute
San Francisco - Bay Area
Kevin Whitaker Head of Strategic Analytics of the BCG Henderson Institute
New York
ABOUT BOSTON CONSULTING GROUP
1 As coined by Deng Xiaoping, who described China’s reform effort as “crossing the river by
feeling for the stones.”
2 Nancy F. Koehn et al., “Starbucks Coffee Company: Transformation and Renewal,” Harvard
Business School Case, June 2014.
3 Tim Greene, “John Deere is plowing IoT into its farm equipment,” Network World, May 2016.
4 Susan Berfield and Matthew Boyle, “Best Buy Should Be Dead, but It’s Thriving in the Age of
Amazon,” Bloomberg Businessweek, July 2018.
5 Martin Scheffer et al., “Early-warning signals for critical transitions,” Nature, September
2009.
6 Greer Gosnell et al., “A New Approach to an Age-Old Problem: Solving Externalities by
Incenting Workers Directly,” NBER working paper, June 2016.
7 Natalie Wolchover, “Machine Learning’s ‘Amazing’ Ability to Predict Chaos,” Quanta
Magazine, April 2018.
8 Frank Partnoy, “What Your Boss Could Learn by Reading the Whole Company’s Emails,” The
Atlantic, September 2018.
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