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ScheduleandBudgetingExerciseforProjectScenariowithprofessornotes2.docx
Schedule and Budgeting Exercise for Project Scenario
Pamela Hines
Strayer University
Professor Lorna Thomas
10/27/2021
CENTRALIZED STRUCTURE 2
CENTRALIZED STRUCTURE 2
Notes from Professor: I would have loved to have seen more information on the actual tasks.
CENTRALIZED STRUCTURE
Centralized Management
Centralized management is an organized structure where a few personnel make significant decisions in an organization; a few leaders cause decision-making power. The top management makes the decisions that are communicated to their subordinates for execution. Centralization refers to the progression by which operations entailing planning and making decisions in an entity are concentrated to specific personnel in a company. If an organization moves to a centralized organizational structure, they will have to show a chain of command in the overall management structure and reduce decision-making strategies to subordinates (Afsharian, Ahn & Harms, 2021). The top-level management will oversee making policies and decisions for the organization. Directors and experts will make significant decisions and will be based in the headquarters of the organization.
Tasks in a centralized organization system
The Chief Executive Officer, vice-president, president, and the board of directors form a component of the top-level management team. They are responsible for governing and administrating the organization as a whole. Moving an organizational structure to a centralized system involves employees make top-level decisions. These decisions affect the nature of the organization in the long term. Some of the tasks they will deal with include the development of the overall goals and strategic plans (Afsharian, Ahn & Harms, 2021). The activities entail many risks. They include technological decisions, capacity decisions, facilities decisions, and vertical integration. These activities are critical to the performance of any organization.
Budgeting
Budgeting is a severe constraint in project management and needs much decision-making. Various techniques for formulating a budget include cost aggregation, expert judgment, cost aggregation, historical relationships, and reconciliation of the funding limit. When making a budget, one needs to assess the financial capabilities followed by an examination of the expenses to see whether there is a need for making adjustments (Spoială, 2018). The goals and objectives are set, and a plan is created. In this stage, the project manager will discover the number of resources required for the project.
Work Breakdown Structure
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Project Lead: Installing a Server System Update in XYZ Ltd.
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BUDGET |
ACTUAL |
Under(Over) |
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Start Date: 01/12/2021 |
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|
|
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Total |
$ 40,480.00 |
$ 43,550.00 |
$ -3,070.00 |
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Labor |
Materials |
Fixed |
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WBS |
Task |
Hrs |
Rate |
Units |
$/Unit |
Costs |
|
Budget |
Actual |
Under(Over) |
|
1 |
Project Initiation |
0 |
$ - |
0 |
$ - |
$ 1,200.00 |
$ 1,200.00 |
$ 1,200.00 |
$ 1,100.00 |
$ 100.00 |
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1.1 |
Project Evaluation |
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|
|
|
$ 800.00 |
$ 800.00 |
$ 800.00 |
$ 900.00 |
$ -100.00 |
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1.2 |
Project certification |
|
|
|
|
$ 400.00 |
$ 400.00 |
$ 400.00 |
$ 200.00 |
$ 200.00 |
|
2 |
Project Planning |
0 |
$ - |
0 |
$ - |
$ 1,600.00 |
$ 1,600.00 |
$ 1,600.00 |
$ 1,850.00 |
$ -250.00 |
|
2.1 |
Developing Scope statement |
|
|
|
|
$ 400.00 |
$ 400.00 |
$ 400.00 |
$ 500.00 |
$ -100.00 |
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2.2 |
Assembling project Team |
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|
|
|
$ 400.00 |
$ 400.00 |
$ 400.00 |
$ 200.00 |
$ 200.00 |
|
2.3 |
Plan Scheduling |
|
|
|
|
$ 450.00 |
$ 450.00 |
$ 450.00 |
$ 800.00 |
$ -350.00 |
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2.4 |
Project Budgeting |
|
|
|
|
$ 350.00 |
$ 350.00 |
$ 350.00 |
$ 350.00 |
$ - |
|
3 |
Project Execution |
304 |
$127.00 |
15 |
$630.00 |
$12,000.00 |
$28,430.00 |
$28,430.00 |
$28,000.00 |
$ 430.00 |
|
3.1 |
Lay Foundation |
60 |
$ 7.00 |
0 |
$ - |
$ 800.00 |
$ 1,220.00 |
$ 1,220.00 |
$ 1,500.00 |
$ -280.00 |
|
3.2 |
Purchase of Computer hardware and software |
80 |
$ 10.00 |
15 |
$ 630.00 |
$ 3,000.00 |
$13,250.00 |
$13,250.00 |
$ 15,000.00 |
$ -1,750.00 |
|
3.3 |
Install an Operating System |
42 |
$ 50.00 |
|
$ - |
$ 5,000.00 |
$ 7,100.00 |
$ 7,100.00 |
$ 6,000.00 |
$ 1,100.00 |
|
3.4 |
Update Server systems |
112 |
$ 30.00 |
0 |
$ - |
$ 1,200.00 |
$ 4,560.00 |
$ 4,560.00 |
$ 4,000.00 |
$ 560.00 |
|
3.5 |
Install updates and restore access. |
10 |
$ 30.00 |
|
|
$ 2,000.00 |
$ 2,300.00 |
$ 2,300.00 |
$ 1,500.00 |
$ 800.00 |
|
4 |
Project Control |
60 |
75 |
0 |
$ - |
$ 4,500.00 |
$ 6,000.00 |
$ 6,000.00 |
$ 9,500.00 |
$ -3,500.00 |
|
4.1 |
Resource Management |
20 |
$ 25.00 |
|
|
$ 1,500.00 |
$ 2,000.00 |
$ 2,000.00 |
$ 2,500.00 |
$ -500.00 |
|
4.2 |
Computerized management. |
20 |
$ 25.00 |
|
|
$ 1,500.00 |
$ 2,000.00 |
$ 2,000.00 |
$ 3,000.00 |
$ -1,000.00 |
|
4.3 |
Risk management |
20 |
$ 25.00 |
|
|
$ 1,500.00 |
$ 2,000.00 |
$ 2,000.00 |
$ 4,000.00 |
$ -2,000.00 |
|
5 |
Project Close-out |
45 |
$ 50.00 |
0 |
$ - |
$ 1,900.00 |
$ 3,250.00 |
$ 3,250.00 |
$ 3,100.00 |
$ 150.00 |
|
5.1 |
Audit Assessment |
30 |
$ 40.00 |
|
|
$ 1,000.00 |
$ 2,200.00 |
$ 2,200.00 |
$ 2,200.00 |
$ - |
|
5.2 |
Cleanup of unwanted equipment |
15 |
$ 10.00 |
|
|
$ 500.00 |
$ 650.00 |
$ 650.00 |
$ 700.00 |
$ -50.00 |
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5.3 |
Handing over the documentation |
|
|
|
|
$ 400.00 |
$ 400.00 |
$ 400.00 |
$ 200.00 |
$ 200.00 |
References
Afsharian, M., Ahn, H., & Harms, S. G. (2021). A Review of Approaches Applying a Common Set of Weights: The Perspective of Centralized Management. European Journal of Operational Research.
Spoială, A. (2018). Concept delimitations of budget as efficient tool in the management structure of the enterpretise. In Universitas Europaea: spre o societate a cunoașterii prin europenizare și globalizare (pp. 68-71).
