Week 7 Assignment - Planning Considerations for the HR Project

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Running Head: SCHEDULE AND BUDGETING 1

Title: SCHEDULE AND BUDGETING

Lucy Rowell

8/2/21

KENNETH LEWIS

HRM 517 Managing HR Projects EXPECTATIONS Week 4 Assignment - Activity: Schedule and Budgeting Exercise for Project Scenario 1. Write a one-page paper in which you outline the process you would use to move to a centralized HR structure. • Go back to the Week 3 assignment, Organizing HR Projects, and consider the goal of the HR project. • Conduct research on centralized and decentralized organizational structures and come up with three tasks that you would need to move to a centralized HR structure.  Consider methods for assigning costs to tasks and come up with the process (not the actual budget) that you would use to determine a budget for this project. Review, as needed, the following sites regarding cost estimation: The Ultimate Guide to Project Cost Estimating; Cost Estimation for Projects: How to Estimate Accurately. 2. (On the second page - using the three tasks) Create a WBS for this project and analyze each task using the Project Budget WBS Template [XLSX].  Follow these hints to insert the chart into the paper: Microsoft. (No date). Insert a Chart from an Excel Spreadsheet into Word. https://support.microsoft.com/en-us/office/insert-a-chart-from-an-excel-spreadsheet-into-word-0b4d40a5-3544-4dcd-b28f-ba82a9b9f1e1  Remember the cost estimating method you selected. This course requires the use of Strayer Writing Standards (SWS). For assistance and information, please refer to the Strayer Writing Standards link in the left-hand menu of your course. Your assignment must: • Be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides; citations and references must follow SWS school-specific format. Check with your professor for any additional instructions. • Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page and the reference page are not included in the required assignment page length. In addition to the class and library references mentioned in the instructions, be sure to always rely on and cite the official class textbook - Kloppenborg 4e. Use the case provided and make use of the sources from the instructions and class materials. Remember, we are talking about completing the centralization of the HR function. WorkSafe, Inc. is already a centralized organization. Be sure to incorporate the information provided in Instructor Insights. Apply the topics to the Case Study: Centralization of HR Project at WorkSafe, Inc. and write as if you are the project manager talking to your team preliminary to approval to start the project.

SCHEDULE AND BUDGETIN 2

For me to be able to move to a centralized structure by ensuring that the right

communication structure is used. It is through that whereby decisions will be made by the top

managers and hence the information on the decisions passed to the junior employees in the

organization. The proper utilization of the effective communication structures will play significant

roles in ensuring that the projects carried out are effective and the right forecasting carried out

effectively. Considering Organizing human resource projects, the goal of the project is to

determine the roles played by the human resources in different organization. It is through that

whereby the resources in an organization are utilized in ways which contribute to the satisfaction

of the customers in the market. Organizing human resource projects can be used in ensuring that

the performance of the organization is improved in the best way possible (Elkabalawy, 2021).

Looking at the centralized and the decentralized organizations, there are different tasks

which should be moved to a centralized structure as a way of ensuring that the performance of the

organizations is improved. Some of the tasks include; decision making, supervision and hiring. The

tasks should be moved to centralized organization for the inconveniences experienced to be

addressed in the best way possible. Some of the methods used in the allocation of costs include

specific cost and average cost. For the determination of the budget, I will apply reserve analysis

hence making it easy for the budget to be determined effectively (Karima, 2021).

The effective communication structure used in the organization will ensure that the right

channels are used in the movement to a centralized structure therefore coming up with the right

solutions to the problems experienced. It is through this process whereby ideas will be shared in

the right channels and the problems in the organization managed accordingly (Yang, 2021).

References

KENNETH LEWIS

References: As an exercise, no set number of references is mandated. However, all source material used must be attributed to the sources and some items are essential - such as the Kloppenborg 4e textbook, the Eby and Westland references on cost estimating, and the instructions on how to insert the Excel chart into a Word document, etc.

KENNETH LEWIS

OMITTED Topic #2 / page 2. Table: Use the Excel template provided to create a WBS and analyze the tasks. Base the WBS on the three tasks from page one. Enter some reasonable numbers under each heading for each task to illustrate how the project budget might look.

KENNETH LEWIS

Section heading needed here. Select a process to determine the project budget. From Kloppenborg Exhibit 1.4 pp. 12-13 the Cost Knowledge Area contains: (Planning) 7.1 Plan Cost Management, 7.2 Estimate Costs, 7.3 Determine Budget (Monitoring & Controlling), and 7.4 Control Costs. Selecting the method to estimate the cost and developing the WBS chart with estimated costs for some tasks are both part of this activity. Both Eby and Westland describe several cost estimating techniques (Eby, over a dozen while Westland focuses on a half dozen or so). Select one to use for this project. Use the case provided and make use of the sources from the instructions and class materials. These methods of estimating project cost are not from either the Eby or the Westland articles. Eby: Analogous, Bottom-up, Parametric, Cost of Quality, Delphi, Empirical, Expert, Reserve analysis, Three-point, GAO 12-Step, PM Software such as Monte Carlo, & Vendor bid analysis. Eby uses smartsheet. Westland: Analogous, Bottom-up, Cost of quality, Reserve Analysis, Software (Dynamic Tools), & Three-point, Westland uses Gantt chart.

KENNETH LEWIS

Section heading needed here. Comments; Topic #1 / page 1. Narrative: Process to move to a centralized HR structure at WorkSafe, Inc. Describe at least three tasks necessary to carry out the Centralization of HR Project at WorkSafe, Inc. These tasks could be some of the deliverables at different stages of the project life cycle. Specifically tie the tasks to the Centralization of HR Project at WorkSafe, Inc. PMBOK describes project management in terms of five (5) process groups, ten (10) knowledge areas, and forty-nine (49) processes. (Kloppenborg , 2019, p.10) The 5 project management process groups are Initiating, Planning, Executing, Monitoring & Controlling, and Closing. The tasks used in this scheduling and budget exercise may be from any of the process groups in the life cycle of the Centralization of HR Project at WorkSafe, Inc. The research on centralization is to help envision how the change will be managed and to select three tasks for analysis.

KENNETH LEWIS

See the case provided in Instructor Insights - the Centralization of HR Project at WorkSafe, Inc.

KENNETH LEWIS

The goal of the project is to move a few HR positions from the field to the HQ HR Dept.

KENNETH LEWIS

most students selected 'bottom-up' method of cost estimating for this project exercise

SCHEDULE AND BUDGETIN 3

Elkabalawy, M., & Al-Sakkaf, A. (2021, May). Decision Support NSGA-II Optimization

Method for Resource-Constrained Schedule Compression with Allowed Activity Splitting.

In Journal of Physics: Conference Series (Vol. 1900, No. 1, p. 012016). IOP Publishing.

Karima, F., Saleh, C., & Sarwono, S. (2021). Planning and Budgeting Process of Regional

Revenue and Expenditure Budget: A Study on the Consistency of Pangkalpinang City

Government’s Planning and Budgeting Process for the 2018-2020 Fiscal Year. Society, 9(1), 205-

227.

Yang, K., Kim, K., & Go, S. (2021). Towards Effective Safety Cost Budgeting for

Apartment Construction: A Case Study of Occupational Safety and Health Expenses in South

Korea. Sustainability, 13(3), 1335.