Scenario

PROPOSAL

Abstract

Database systems provide organizations with a wide range of benefits including faster storage and retrieval of information, business intelligence and compliance with information security policies. Despite these numerous benefits, there are challenges that organizations face during the design phase. This proposal presents a database design proposal for a typical healthcare organization to handle events like storage of patient records, physicians, track finances, store medical examinations and treatment and ensure efficient booking of appointment by patients (Doukas, Pliakas, & Maglogiannis, 2010). The proposal will present a conceptual design that includes an ERD model.

Introduction

Manual maintenance of information is becoming difficult and obsolete as healthcare technology advances. In the healthcare industry, the storage of medical records is electronic hence requiring a healthcare organization to store information in a database and access them through a database management system. Currently, healthcare industry faces a challenge of slow information processing, loss of medical records, breaching of information security, massive consumption of papers due to manual storage and inaccuracy in analyzing data. This project aims at addressing these issues through a design of healthcare database using Entity-Relationship modeling. An Entity-Relationship model is a high-level design of the database that shows database entities, attributes, and the relationship between the entities (Earp & Bagui, 2012). Entities are real objects like patients, physicians, and hospitals while attributes are elements that give the objects its characteristics. Attributes include race, age, size, and address.

Solution

Despite the numerous benefits associated with database storage, there are challenges that organizations face during the design phase. However, this solution aims at developing a database design for a typical healthcare organization to handle events like storage of patient records, physicians, track finances, store medical examinations and treatment and ensure efficient booking of appointment by patients. The proposal will present a conceptual, logical and physical design through an Entity-Relationship model. The proposed database will also include a relational schema of the database to allow generation of results based on the desired queries developed in SQL (Al-Masree, 2015).

The project will be limited to design process of the database to yield deliverables like an ERD diagram, list of entities and attributes, a data dictionary, and description of the database design. The steps required to accomplish this objective will begin with the identification of entities and attributes, setting the relationships, presenting the entities in an ERD diagram and developing a data dictionary. A data dictionary will help map the project to a database design.

Resources

This project requires both human resources, financial capital, software components and hardware components. The human resource required include a graphic designer, database administrator, business requirements analysis, and a software engineer. Software requirements for the project include a relational database system like MS Access and SQL server and graphic design software like Adobe suite and Illustrator. Hardware components for the project are five Dell personal computers.

Budget

The table below shows a high-level budget estimation for the project:

Resource Item	Estimated Cost
Human Resource	$21, 000
Software Components	$1,250
Hardware components	$2,500
Total	$23,750

Users

Physicians: these are the database users with a strong knowledge in medical practice. However, these users have a limited experience in database management but can handle basic computer operations including running queries, reading from a database and creating useful information to the database system.

Patients: this includes a group of users with a mixed level of knowledge and competencies. They include computer experts and individuals with physical or technical disabilities. This group include the average users of the database but seeking medical advice from a healthcare facility. They also include family members of individuals seeking medical advice (Doukas et al., 2010).

Conclusion

Conclusively, the healthcare database design is highly recommended because it eliminates the vast expenses of using paper-based records. The design is also affordable because it does not include many stakeholders hence reduced disagreements during execution. Additionally, the design will help in improving the accuracy, security, and usability of the medical database. Upon successful implementation of the project, the project will result in improved return of investment for the hospital organization due to minimal operating costs and optimum delivery of services.

ASSIGNMENT

Utilizing the ideas from parts of your proposed Database Design Proposal and other associated assignments, consider the following scenario: An academic researcher wants to conduct a study on the distribution of various medications over the past 10 years.

 1) What steps are required before the researcher can obtain any data?

2) What would be the applicable policy and regulations based on the module lecture notes and other knowledge of data security?

3) What will constitute your plan on how to provide the necessary data to the researcher—which pieces of information can and cannot be provided?

4) Explore and weigh options on providing restricted access to the database directly to the researcher (specify the necessary SQL statements to establish database accounts, configure privileges, and create restricted views of the data) versus exporting the required data.