consolidated portfolios
Sarath 
sarathfinalportfoilo.docxPROJECT MANAGEMNET METHODOLOGIES
PPMP20009
Consolidated Portfolio
STUDENT NAME: MULLAPUDI SATYA SARAT
STUDENT ID: 12065341
LECTURER: SHAO WEN
TERM: 3, 2017
Table of contents 1 Introduction 3 2 Course Learning Outcomes 3 2.1 Learning Outcome 1: Explain reasons why organisations adopt Project Management Methodologies 3 2.2 Learning Outcome 2: Critically analyse the impact of Project Management Methodologies upon stakeholders 4 2.3 Learning outcome 3: Explain and justify the major elements of a Project Management Methodology that might meet the needs of an organisation 4 3 Discussion and Conclusion 4 4 References 4 5 Appendix 4 5.1 Portfolio 1 5 5.2 Portfolio 2 5 5.3 Portfolio 3 5 5.4 Portfolio 4 5 5.5 Portfolio 5 5 5.6 Portfolio 6 5 5.7 Portfolio 7 5 5.8 Portfolio 8 5 5.9 Portfolio 9 5 5.10 Portfolio 10 5 5.11 Supporting documents 5
Without going overboard, when formatted item 1 to 3 below will be most likely 4 to 5 pages. It might be more, but it should not be less. Each learning outcome (LO) would contain two to three paragraphs. The important thing is to say in the LO section how the student achieved the LO. This is done through the summary and the evidence that points to each week in the appendix (weekly submission).
Introduction
The project management is an approach to plan, initiate, execute and complete the project effectively and successfully. It provides an opportunity to the team members to work in the consolidated manner for the success of the project. The organizations use the project management to design an approach for the planning, execution and completion of the project under the budget, timeline, scope, resources and quality of the organizations. It is an effective practice for the success of the projects. In this consolidated portfolio, the learning outcomes of weekly tutorials and real life experiences on project management have been summarized.
Course Learning Outcomes
Learning Outcome 1: Explain reasons why organisations adopt Project Management Methodologies
Summary (example only)
I have learnt that organizations consider the project management methodology for the success of their projects. The project management methodology helps the project manager for the effective planning and organization of the project. Along with this, it helps in team accountability, schedule management, cost management and change management. As the cost, time, quality and resources are the most important elements of the project management, they are important considerations of the project management to ensure the successful projects in the organization. The effective project management methodology defines the project scope, time, cost and quality at the initial stage; the defined project scope, time, cost and quality further followed by the project team to complete the project successfully. Project management methodology helps the stakeholders of the organization to work co-ordinately and collaboratively to ensure the success of the projects.
There was a real life scenario which also helped me to experience and witness the importance of project management methodologies and learnt the reasons of its adoption by the organizations. In the second last year of my schooling, my class was assigned to organize the farewell party for our seniors. In this party, Class Representative worked as the project manager. He followed an effective approach to organize the party. He prepared the plan at the initial stage to manage the cost, time and scope of the party. He had prioritized the tasks to organize the party and assigned these tasks to the rest of the classmates. The classmates had worked as an organization and followed the defined approach to execute the tasks according to their priorities. The team of my classmates had organized the party under the defined timeline and budget; this became possible only due to the prepared plan by the CR (Class Representative). This effective plan of the party proceeded the further processes of party organization. Due to the effective approach, my class had organized the party successfully on the time and under the given cost. In this way, I witnessed that how the project management methodology affects the success of any project whether it is in the personal life or professional life.
Evidence
I achieved the LO related to the organization’s considerations of project management methodology for the success of their projects by the mean of this unit. The farewell party during my schooling is another evidence of my learning outcome. This experience has also helped me to evaluate the reasons of project management methodology to be followed by the organizations. I have learnt and experienced that project management methodology helps to decide an effective approach for the accomplishment of the project under the resources, time and cost.
Learning Outcome 2: Critically analyse the impact of Project Management Methodologies upon stakeholders
Summary
The unit helped me to learn that project management methodologies put the critical impact on the stakeholders. The project manager is the most important stakeholder involved in the project management. He is imposed to have skills for effective planning, risk management, negotiation etc. The project manager is as the best project manager who considered all the requirements of the project in an accurate manner. Project manager is imposed to accomplish the project successfully. Under this imposition, the project manager administers and enforces the other project team members to execute the project tasks and activities under the prepared plan to ensure its success (Aston, 2017). Thus, it helped me to evaluate that project management methodologies enforce all the stakeholders to take their roles and responsibilities under the defined approach and constraints so that project could complete successfully.
There was a real life scenario where I have experienced and evaluated the impact of methodology upon the stakeholders. In the academic’s year 2015, I was assigned with the group assignment. In this group assignment, the members were asked to work jointly and accomplish the assignment on the time. I was the group leader and asked to prepare the plan for the guidance of the other team members. I prepared the assignment plan in MS project. In this plan, I had performed the task management, resource management and time management. I had further instructed the team members to work according to the prepared work plan. This plan had guided and pressurised the members to conduct their tasks within the given deadline. Along with this, I was also under the pressure to enforce and monitor the members to complete the task within the defined deadline. This was the real-time experience of my life to understand the impact of a project management methodology (approach) on the associated stakeholders.
Evidence
I achieved the LO related to the impact of the project management methodology upon the associated stakeholders by the mean of this unit. It helped me to evaluate that how the associated stakeholders of a project are imposed by the project management methodology to work under the defined constraints. My experience in the year 2015 of academics, helped me to experience the pressure to a project manager to enforce and monitor the activities of the team members for determining that they had been following the defined constraints. For the success of a project, the project management methodology is important to define all the constraints to the team members. The team members are pressurised to follow all the defined constraints.
Learning outcome 3: Explain and justify the major elements of a Project Management Methodology that might meet the needs of an organisation
Summary
I have learnt that cost, time, resources and scope are the four most important elements of a project management methodology. These elements are used in the project management to meet the needs of organizations. Work Break Down structure is the important practice of a project management methodology. It helps to define the cost, time and resources of each task involved in the project. The project team members follow these defined constraints to accomplish the project according to the needs of the organization. The project management involves the scope management plan to control the scope of the project so that project could complete under the acceptance criteria of it (KERZNER, 2016). This tutorial helped me to evaluate that project management is based on the elements like cost, time, resources and scope; the project executed under the defined constraints could only meet the needs of the organizations.
There was a real life scenario where I have experienced the importance of cost, time, resources and scope to meet the needs of a client. There was the case when I went to a dress designer with my mother. There a lady was present who was continuously arguing with the designer that he had spoilt her dress. The lady was asking to refund its money because the designer had not designed her dress according to the stated instructions by client. On investigation, it had found that client had asked to design the dress within a week. Due to the festival season, the designer was quite busy and he didn’t had enough resources and he opted for outsourcing. This outsourcing design the dress out of acceptance criteria; due to which the client become disappointed. In this way, I had experienced that how important are cost, time, resources and scope to meet the needs of client.
Evidence
I achieved the LO related to the major elements of project management methodology to meet the needs of client by the mean of this unit. In the real life scenario of dress designer who didn’t meet the acceptance criteria the client also helped me to achieve this learning outcome. The experience helped me to evaluate that the project out of scope, cost, time and resources would be of no cost and it would not be able to pamper any client.
Discussion and Conclusion
The weekly portfolios helped me to learn that project management is not an easy practice. It is a complex practice to ensure the success of a project. It is an approach which is followed by the stakeholders to complete the project to successfully for meeting the end needs. An effective project management can accomplish the project successfully but the poor project management could become the project failure.
REFRENCES
1. Aston, B. (2017). 7 Essential Project Management Skills for 2017. [online] Available at: http://www.thedigitalprojectmanager.com/project-management-skills/ [Accessed 15 Feb. 2018].
2. KERZNER, H. (2016). PROJECT PROJECT MANAGEMENT. [online] Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 15 Feb. 2018].
3. Espy, L. (2016). 15 Benefits of Project Management – Your Value as a PM. [online] Available at: http://projectbliss.net/benefits-of-project-management/ [Accessed 15 Feb. 2018].
5.Appendix
(Attach all your 10 portfolios)
5.1 Week 1 Portfolio
Week 1
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Topic and reading samples. |
Your personal learning outcomes from this course. |
Learnings from your experience. |
Supporting documentation including your prior learnings. |
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Why Project Management? |
Project management is mainly based on how to initiate, plan, control and execute. To complete a project in a given time .The project should be taken by a good project manager. A project manager needs both technical skills and organisational skills .project manager should have the capability of managing the team and budget at a time. he must be aware of quality, documentation and paper work of the project. Because the total success of the project is completely based on the managers authoritative skills. |
Working with a group whilst sharing and tolerating the considerations of the group and participating with each other. Taking care of differences among thoughts and conquering different obstacles like dealing with the financials plans and nature of the project together .Finishing the task inside the limitations that have been set at the beginning. |
https://www.google.com/?#q=Project Management; The Managerial process |
Portfolio Reflection:
In the above given table it shows how the project should be done. The main four concepts of the project are initiate, plan, control, and execute. It also states that skills required for project manager, How the manager should control all the tasks in given time and budget. How he should be communicate with stakeholders.
5.2 Week 2 Portfolio
Week 2
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Topic and reading samples. |
Your personal learning outcomes from this course. |
Learnings from your experience. |
Supporting documentation including your prior learning. |
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Kerzner Chapter 2 |
Firstly, it requires to deploy the project management to recognise the best and true advantages that can be gained from utilising the project management, and these advantages can be recognized at entire levels of the company. It means that every part of the company can focus on the benefits as well as want the methodology for project management to be established for its particular advantage. |
From this chapter, I have learnt that the deployment of project management is necessary for every company for development of any project. |
Kerzner, H. (2017). IMPLEMENTATION OF PROJECT MANAGEMENT. |
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Kerzner Chapter 21 |
Organizations offer products or services based on the needs of invitations for competitive buds issued by the customer. The kind of contract expected is the project which is a factor in the preparation of proposal as well as estimation of cost as well as profit. |
I have learnt that the procurement is the initial process which is a definition of the project also called requirements of customers that needs to be considered to attain success. |
KERZNER, H. (2003). PROJECT MANAGEMENT. [online] Available at: http://www.books.mec.biz/tmp/books/ 55F1OL4WQC7HL2OBCGHS.pdf [Accessed 14 Nov. 2017]. |
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What is the role of project management |
The project management plays a very important role in the success of all the projects. There are different techniques of project management which are important to deploy projects successfully has been widely developed in different areas such as cost, quality and time. It is studied that, for the success of every project, effective project management is very important. |
I have learnt that it is very important to manage the project effectively for achieving the success of any project. The time, cost and quality are three factors that need to be maintained properly to secure the project from any failure. Every individual involved in the project must have a responsibility to maintain it appropriately so that no failure will be found during development of the project. |
Munns, A. and Bjeirmi, B. (1996). The role of project management in achieving project success. [online] Available at: https://pdfs.semanticscholar. org/1dc0/869c0fb6f52b23da12aa7922be43296e0b06 .pdf [Accessed 14 Nov. 2017]. |
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The need for Project Management Methodology |
The methodology is very important for the project management for which the selection of best methodology is also very necessary for the success. Different methodologies involve Waterfall, agile, hybrid, six – sigma etc. and all the methodologies have different features as well as benefits. The standard called as OPM3 (Organizational Project Management Model) is useful for the organisations in the selection of appropriate methodology. |
I have learnt about different methodologies regarding project management and the methods to select the best methodology that is very helpful for the organisations in the achievement of all the goals and objectives about all the projects which are very necessary to get success in all manners. |
Alexander, M. (2017). How to pick the best project management methodology for success. [online] Available at: https://www.cio.com/article/2950579/methodology- frameworks/how-to-pick-a-project-management- methodology.html [Accessed 14 Nov. 2017]. |
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What is project management life cycle |
The project management life cycle basically involves four distinct phases such as initiation, planning, execution, and closure. These four phases should be managed properly for achieving all the objectives regarding the development of the project for any organisation or individual. These phases basically defined as detailed planning about the project, definition of project, monitoring and control as well as a review of post implementation of the project. |
This selected link helps me to understand about the project management life cycle, and I have learnt that the life cycle of project management compromises four distinct phases such as project initiation, project planning, project execution as well as the closure of the project. These all the phases come under the project for successful completion in an effective manner. |
Fell, A. (2015). Project Management Life Cycle. [online] Available at: http://www.mpmm.com/project-management- methodology.php [Accessed 14 Nov. 2017]. |
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Advantages of project management |
The advantages of project management help all people involved in the process of project management. When the project is managed properly, several benefits can be achieved by organisation or individual. These benefits mainly involve better efficiency in the delivery of services, improved customer satisfaction, enhanced growth within the development team, competitive advantage and greater standing, better flexibility, increase in quantity as well as quality and many more. |
There is a number of benefits that can be achieved by an individual from proper project management. I have learnt that the project should be managed effectively so that it is easy to achieve success in any project. By managing the project, the management team will achieve many benefits about which complete information is learnt by me from this link. |
Picariello, G. and McDonough, M. (2014). The Top Ten Benefits of Project Management. [online] Available at: http://www.brighthubpm.com/project- planning/2350-the-top-ten-benefits-of-project- management/ [Accessed 14 Nov. 2017]. |
Portfolio Reflection
The above given information contains the detail regarding the project management along methodologies and life cycle. The information regarding the benefits of project management is also given above appropriately from which it has been proved that the proper project management is very important to achieve success.
5.3 Week 3 Portfolio
Week 3
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Topic and reading samples. |
Your learning outcomes from this course. |
Learnings from your experience. |
Supporting documentation including your prior learnings. |
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Kerzner Chapter 4 |
To accomplish the project effectively, the time management is a very useful process. There are two types of projects that involve traditional and non- traditional projects. The activities of these projects are also different, and the projects are scheduled separately. In managing traditional projects, the schedule is utilised as a mean of control of the project. On another side, in managing non-traditional projects, the schedule is utilised as a tool of communication. |
I have studied that the time management is very important for the development of any project. The schedule of the project should be planned in a better way to get effective results. |
Kerzner, H. and Beluck, C. (2010). Time Management. Managing Complex Projects, pp.161-187., pp.161-187. |
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Kerzner Chapter 8 |
The best project manager will create it immediately clear to several new functional employees that whether they perform well or not. The performance measurement is very useful for evaluating all the employees appropriately. For getting required results from the development team, the performance measurement is an effective process. |
I have gathered the information that the performance measurement is important to process for the accomplishment of the project accurately. |
KERZNER, H. (2016). PROJECT PROJECT MANAGEMENT. [online] Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 15 Nov. 2017]. |
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Skills required in project manager? |
There are several skills which are required for the project, and the main skills involve planning regarding the project, time management, risk management skills, negotiation skills etc. These all the skills are helpful to become best project manager who is considered as a major requirement of every organisation for the development of all the projects in an accurate manner. |
It has been studied that there are some skills which are mandatory to become the best project manager. It requires testing all the mentioned skills while selecting the project manager that will be helpful for getting all required and best outcomes from the project. |
Aston, B. (2017). 7 Essential Project Management Skills for 2017. [online] Available at: http://www.thedigitalprojectmanager.com/project-management-skills/ [Accessed 15 Nov. 2017]. |
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Issues due to the poor project manager? |
Several problems can be raised during the development of project because of wringing selection of project manager. It can also cause result in failure of the project. Some other problems are also raised due to poor planning, poor project management, poor team work etc. It is the major requirement to select skilled project manager so that no issue will be faced in future during development or after the development. |
It has been studied that the poor project management can cause several kinds of problems and it is happened only because of poor selection of project manager. It means the selection of skilled project manager is a major and important requirement for initiating the project. |
Schiff, J. (2017). Eight common project management mistakes — and how to avoid them. [online] Available at: https://www.cio.com/article/2391872/project-management/8-common-project-management-mistakes-and-how-to-avoid-them.html [Accessed 15 Nov. 2017]. |
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Ways for the improvement of the project? |
For attaining best results in the project management, there are some methods which require being considered by the project manager so that no issue will be faced during development. The project manager must engage with the entire team on a daily basis and requires adding financials to the status report of the project. It needs to hold meetings between entire team to get effective results. |
I have learnt that the manager of the project should consider some basic points for achieving success in small and major projects in an easy manner. It is essential for the project manager to make regular reports which are also is part of good project management. |
Egeland, B. (2010). 10 Ways To Improve Your Project Today. [online] Available at: https://www.projecttimes.com/articles/10-ways-to-improve-your-project-today.html [Accessed 15 Nov. 2017]. |
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Methods for selection of best staff for the project? |
For all the companies, it is essential to select skilled staff members. Firstly, the requirements of the company need to be considered while hiring the team so that the team should have capabilities to fulfil all the needs of the company. It also requires for orchestrating the performance of the team which is helpful to check the performance of the team. |
I have studied that every company should follow some rules for the selection of staff members. And, the skills and performance of the team must be evaluated accurately before hiring for the company. |
Sethi, J. (2015). How To Select Team Members For A Project. [online] Available at: https://humanresourcesblog.in/2015/10/07/how-to-select-team-members-for-a-project/ [Accessed 15 Nov. 2017]. |
Portfolio reflection
From above discussed detail I have attained the useful information about some important topics related to the project management. It provides information about the ways useful for the selection of best staff members for the organisation as well as development team also. The information about required skills of the project manager is also given which defines that the skilled project manager should be hired to get best outcomes.
5.4 Week 4 Portfolio
Week 4
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Topic and reading samples. |
Your personal learning outcomes from this course. |
Learnings from your experience. |
Supporting documentation including your prior learnings. |
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Kerzner Chapter 9 |
It cannot be easy to succeed in the project management unless the manager of the project is willing to hire the approach of the system to the management of the project by analysing the variables regarding the success and failure. These variables mainly involve credibility, priority accessibility and visibility. |
I have understood that it is not easy to get success in the project by the project manager if he doesn’t know the factors behind the success and failure. |
KERZNER, H. (2016). PROJECT PROJECT MANAGEMENT. [online] Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 15 Nov. 2017]. |
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Kerzner Chapter 11.3 |
The planning of the project mainly takes place at two various levels that involve cultural and individual approach, and these both the approaches break the project into different phases of project’s life- cycle. The life- cycle phases include conceptualisation, feasibility, preliminary planning, detail planning, execution as well as testing and commissioning. |
The life- cycle of the project helps to eliminate the problems of project manager regarding the project as well as helps in the management of the project. The phases of the project life- cycle are very helpful for successful project management as per information is given in the chapter. |
KERZNER, H. (2016). PROJECT PROJECT MANAGEMENT. [online] Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 15 Nov. 2017]. |
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Benefits of project management for a successful project? |
For getting success in the project, the project management plays a vital role. It offers several benefits to the manager if the project management is done satisfactorily. The benefits of project management include planning and organisation, team accountability, cost management, schedule management and others. |
It is mentioned that the management of the project is proper manner is very important for the project manager to achieve success in any project. The manager can attain many benefits by doing appropriate and good project management by considering all the rules and important steps. |
Espy, L. (2016). 15 Benefits of Project Management – Your Value as a PM. [online] Available at: http://projectbliss.net/benefits-of-project-management/ [Accessed 15 Nov. 2017]. |
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Requirements for effective project management |
To do the effective project management, the project manager must follow some steps. It is required to define project requirements and project scope in a clear manner at the initial stage. The communication plan should be created for each phase with clarity and frequency which is required for informing all the stakeholders regarding the project planning, scope and other valuable information. |
I have attained the information that the effective project management is very important for all the projects to get success and it is only possible if the manager is considering all important points about the project management during the complete development cycle. |
Wagholikar, D. (2014). 6 Steps Approach to Effective Project Management. [online] Available at: http://zilicus.com/Resources/blog-2014/6-Steps-To-Effective-Project-Management.html [Accessed 15 Nov. 2017]. |
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What is project scheduling? |
The project schedule is a method to communicate regarding the tasks and required resources that will be allocated to accomplish the tasks in the proper timeframe. The project schedule is also known as a document gathering the entire work required to deliver the complete project to the client within the proper time. |
The project schedule is an important part of the project requires to manage it successfully. In this document, all the information and tasks that must be done in the project are defined along with allocated from which it is determined that project scheduling is very useful to satisfy the client by delivering the project within the deadline. |
Ray, S. (2017). What Is Project Scheduling?. [online] Available at: https://www.projectmanager.com/blog/what-is-project-scheduling [Accessed 15 Nov. 2017]. |
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Importance of time management for the project. |
Time management is an essential need of the project. A project is called successful if it sent to the client fulfilling the requirements at the desired time. Some guiding principles are helpful for the management of time in the projects. The manager should understand the requirements of time including buffer time. It is the major need that the manager must focus on the priority tasks. |
I have learnt that the time management is an essential need for the success with which all the activities regarding the project are allocated to a time limit and should be accomplished within allocated deadline only. |
Chandana (2017). 7 Top Principles in Project Time Management. [online] Available at: https://www.simplilearn.com/project-time-management-principles-article [Accessed 15 Nov. 2017]. |
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Portfolio Reflection
The information regarding the project management is gathered from the above- mentioned information which indicates that the project management is very useful to get success by the project manager. The project scheduling and time management are two important processes for attaining all desired results at the end, i.e. success in the project development.
5.5 Week 5 Portfolio
Week 5
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Topic and Reading Samples |
Your personal learning Outcomes from this course. |
Learnings from your Experience |
Supporting Documentation including your prior Learnings. |
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Project Management: Corporate Governance |
Corporate governance The collaboration between project managers and other line managers in a project oriented organization. |
Project manager roles are intended to remove control from line managers, However to improve this power and accomplish objectives. |
Reading Notes. |
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Kerzner Chapter 1.14 to 1.16 and 3 |
How projects are classified The project manager inside the association, project oriented associations and how they see project management. Organizational structure and work processes and how they affect Project management and the project manager and their possible profession ways viz customary, frame work, projected organizational structures. |
The way of an organization impacts its project and structure that thus influence project management and this can figure out what sorts of undertakings the organizational should see pursue. |
Reading Notes |
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Project governance |
What is Project governance Governance of projects Part of project sponsor Partner in an undertaking and the part of task boards. |
Governance of project of undertakings sets that each project has a business objective. It falls inside the organization culture. Officials must involve with the undertaking through its life. Project boards settles on choices and offers direction to the project. |
Study Notes |
Portfolio Reflection
As up to the given knowledge in the given table how the project governance was discussed and how the work of the project can be completed by the given time and budget .In the project governance it mainly states the difference between project managers and line mangaers.
5.6 Week 6 Portfolio
Week 6
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Topic and reading samples. |
Your personal learning outcomes from this course. |
Learnings from your experience. |
Supporting documentation including your prior learnings. |
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Kerzner Chapter 1.8-1.10, & 10 & 11.25 |
Coordination between the project manager, line manager and senior management is important in order to successfully complete the project. Project sponsor usually works in collaboration with the project manager. The project manager is usually responsible for creating the master schedule for the project. |
The project manager is responsible for coordinating with different stakeholders in order to ensure the success of the new project. |
KERZNER, H. (2017). PROJECT MANAGEMENT A Systems Approach to Planning, Scheduling, and Controlling. 10th ed. [ebook] John Wiley & Sons, Inc. Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 14 Feb. 2018]. |
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What steps should be taken by the project manager to create a solid project plan? |
Kickoff meetings are important for creating a solid project plan because it allows different stakeholders to discuss the project with each other. The project manager should also create a scope statement and this statement should be signed by the project sponsor. This scope statement will be considered as a contract between two parties. |
Kickoff meetings are very important for creating a better project plan. The scope statement is also important and this statement cannot be changed without the permission of the project sponsor. |
Larson, E. and Larson, R. (2018). 10 Steps to Creating a Project Plan. [online] Project Times. Available at: https://www.projecttimes.com/articles/10-steps-to-creating-a-project-plan.html [Accessed 14 Feb. 2018]. |
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What are the rights of the project manager regarding in-house representatives? |
Project sponsor is heavily involved in the project planning phase for a new project. Project sponsor regularly interacts with the project manager and the project development team. Project sponsor is involved in various important decision making processes during the development of a project. |
The project sponsor is an important stakeholder involved in the development of a new project. Project sponsor can influence the project manager to remove a particular in-house representative from a particular project. |
Babou (2008). Roles and responsibilities of a Project Sponsor. [online] Leadership & Project Management Champions. Available at: https://leadershipchamps.wordpress.com/2008/03/07/roles-and-responsibilities-of-a-project-sponsor/ [Accessed 14 Feb. 2018]. |
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What are the reasons for over management? |
The assumption of the project managers that employees do not like their jobs is the main reason for over management. Another assumption responsible for over management is the view that people perform better if they are closely monitored by their supervisors. Self-motivated employees should be hired by companies in order to prevent over management of projects. |
Project managers should only guide their employees and provide some freedom to their employees in order to prevent over management of a project. |
Perman, M. (2011). Are You Over Managing Your People?. [online] What's Best Next. Available at: https://www.whatsbestnext.com/2011/06/are-you-over-managing-your-people/ [Accessed 14 Feb. 2018]. |
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What are the main responsibilities of a project manager? |
The main responsibility of the project manager is to create a clear plan to develop the new product The project manager is also responsible for motivating the various members of the team. The project manager is also responsible for estimating the budget and time required to develop the new project. The project manager also creates a risk assessment and mitigation plan to identify various risks associated with the new project. |
The project manager is responsible for supervising the whole project from the beginning of the project to the closure of the project. |
Mrsic, M. (2018). Project Manager Roles and Responsibilities | ActiveCollab Blog. [online] ActiveCollab Blog. Available at: https://activecollab.com/blog/project-management/project-managerroles-and-responsibilities [Accessed 14 Feb. 2018]. |
Portfolio Reflection
I was able to learn about the various responsibilities of the project sponsor regarding the new project. I was also able to learn about the various roles and responsibilities of the project manager.
5.7 Week 7 Portfolio:
Week 7
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Topic and reading Samples. |
Your personal learning Outcomes. |
Learning from the experience. |
Supporting documentation including your prior learnings. |
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Personal life projects in the process of planning |
While doing the project planning, we learnt several steps as mentioned; 1. What’s the main objective of the project? 2. What’s the in scope and out scope of the project. 3. What are the main project deliverables that are to be delivered? 4. What are the features and functionalities of the project? 5. The skills needed by the team for the required outcomes. 6. How tasks are allocated using WBS (work breakdown structure). I also learnt that if the planning phase of the project is done perfect, the outcomes can be achieved successfully.
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In this process of learning .I used to know what was the main part of the project and how it should be completed in the given span of time. Coming to the scope of project, the project manager and his team should know what falls inside or outside the boundaries of the project. Scheduling and budget comes under in scope, and the things that cant done by the administration comes under out scope of the project. At the same time the functions and features of the project should be explained clearly by the project manager to the stake holders. Proper skills are to be required by the project manager and team members to get better outcomes. And finally the tasks should be divide in between team members and it should be done in given time. |
Reading Notes |
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Roles of functional manager in 3 levels of WBS |
The main 3 levels of WBS are ; 1.Project Initiation 2.Project Planning 3. Project execution. Firstly the functional managers should ensure the resources in their areas which are properly trained, evaluated and motivated. The functional manager should be responsible for the ongoing operations which are not going in as the project schedule. And in some times functional managers are responsible for project tasks. And they also provide resources directly from the project managers. The main two facets of the functional mangers are administration and displane leadership. |
In this process I have learnt that functional mangers plays key role in the administration .functional mangers are not the owners of the project. They just are as custodians of functional resources. They are responsible for the resources which are available to fulfil project and operational needs. When they are in service role, they provides resources or deliverable for project managers. When the functional mangers behaves as the stakeholders the relation between the project managers and functional mangers will be strained. |
Reading notes |
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Reflection: In this week we have learnt that how the project must be divided .And how the project tasks must be divided and how the team work should be done .The relation between project managers and functional managers should be positive manner. The roles of functional managers are not as an owners.
5.8 Week 8 Portfolio
Week 8
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Topic and Reading Samples |
Your personal learning Outcomes. |
Learning from the experience |
Supporting documentation Including your prior learnings. |
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Specifications of a project |
At first the project should be clearly explained to stakeholders and the main theme should be discussed .The project manager should define his roles and responsibilities, And he should always need to conduct meetings to know and to tell how the project is going on and how much cost was spending up to daily in project. The scope statement should be also developed by him. And the scope baseline should also be developed. He should develop plans for staff .Every time he should analyse quality and risks in the project .At last he should communicate everyone how the project was going on. |
As from this I have learnt that project manager was very important to the project .He should be perfect in everything regarding project. And he must always maintain good healthy atmosphere in the working site. He should take care of responsibilities and risk in the project. If the project manager was good in his skills stakeholders will maintain a good communication with manager. Not only in project sites he should take care when the planning and designing of the project. So project manager plays a key role in specifications of the project |
Reading notes |
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Steps in developing WBS(Work Break down Structure) |
As we know that wbs have mainly 3 steps they are 1.Initiation 2.Planning 3.Execution As these are the main forms of steps we can develop all the main points in the work breakdown structure .And the sub clauses are 1.We should determine the strategy for developing the work break down structure 2. Identifying the highest level components of work should be accomplished. 3. And the work process is divided into small components. 4. The components should be named. 5. And we should make sure that work should be broken down to the lowest level desired. |
In this developing process we came to know that the sub developing process are like to be team members and the experts will bring the outmost experience from the project. And in identifying process the project deliverables with such as project charter and project plan. And while in the naming component network routers project charters are to be installed and reviewed .Each task has identify clear results. |
Kerzner Chapter 11.9,11.14 |
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What is project Charter? |
Project charter is a statement of scope ,objectives and participants in a project .It also used as the reference for the future of the project .And the reference are of the following 1.Contain main theme of the project 2. Mutual understanding of the project. 3. It also act as contract between the stakeholders, project sponsors and the project team. And the inputs to develop project charter are 1. Statement of project work. 2.Case of business 3.Agreements 4. Enterprise standards, industry standards, regulations and norms. 5. Organizational process, assets and templates.
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From this we came to know that project charter itself maintain as a reference for the project .The main from of the charter is theme of the project will be in the project charter. And the project understandings are to be mutual .And it also act as a contract between project manager and stake holders. |
Kerzner 11.22.11.29 |
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Reflection
In this week portfolio. I learnt that how the project manager is very important regarding his skills .And the developing steps in work break down structure and what is ment by project charter .
5.9 Week 9 Portfolio
Week 9
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Topic and reading samples. |
Your personal learning outcomes from this course. |
Learnings from your experience. |
Supporting documentation including your prior learnings. |
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Kerzner Chapter 20.0 – 20.8 |
Past twenty years were very important for improvements in project quality, project management quality and leadership quality. Customers now a day are demanding fewer defects in their products. Customers also want products with high performance. The lower profit margins are also forcing businesses to focus on quality improvement. |
Change in the customer's mentality is the main reason for improvements in product quality. |
KERZNER, H. (2017). PROJECT MANAGEMENT A Systems Approach to Planning, Scheduling, and Controlling. 10th ed. [ebook] John Wiley & Sons, Inc. Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 5 Dec. 2017]. |
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Kerzner Chapter 21.0 – 21.4 |
Most companies are now accepting project management as a way of life, and this change in policy has helped to make significant changes in the project management practices. The project management maturity model and development of effective procedural documentation are main areas of research in the field of project management practices. |
The project management maturity model is used by various companies to produce quality products. |
KERZNER, H. (2017). PROJECT MANAGEMENT A Systems Approach to Planning, Scheduling, and Controlling. 10th ed. [ebook] John Wiley & Sons, Inc. Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 5 Dec. 2017]. |
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Meaning of Continuous improvement in software development? |
In various software development methodologies, continuous improvement is an important part of the methodology. In waterfall software development methodology, the bugs in the application are repaired even after the product has been delivered to the client. In agile software development methodology, customer feedback and shorter development cycles are used to implement continuous improvement. |
Continuous improvement is the philosophy in which companies try to improve their products using constant review and action process. |
Reh, F. (2017). Overview of Continuous Improvement and Some Industry Examples. [online] The Balance. Available at: https://www.thebalance.com/planning-for-continuous-improvement-in-the-workplace-2275281 [Accessed 5 Dec. 2017]. |
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What is the impact of continuous improvement of the quality of a product? |
Continuous improvement allows companies to provide better services and products to their client without any extra cost. Continuous Improvement Process is used by various companies to cut the cost of production without affecting the quality of their products. |
Continuous Improvement Process is part of various product quality theories like the Total Quality Management, Toyota Production System and Six Sigma. |
asiadmin (2017). Understanding the Continuous Improvement Process (CiP) as it Relates to Quality Management | ASI DATAMYTE. [online] ASI DATAMYTE. Available at: https://www.asidatamyte.com/cip-quality-management/ [Accessed 5 Dec. 2017]. |
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History of quality movement |
The scarcity of the resources was one of the main concern for quality in the earlier days of the quality movement. Thomas Jefferson was responsible for bringing a new philosophy to the United States which was based on improving production efficiency. |
The earliest record of the quality movement’s history dates back to the May of 1382. |
Kant, K. (2009). 02 History Quality. [online] Slideshare.net. Available at: https://www.slideshare.net/krishnakant1/02historyquality [Accessed 5 Dec. 2017]. |
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List the methods that can be used to improve quality? |
Selection of reliable suppliers ensures that quality raw materials are available for producing the product. The continuous inspection ensures that quality products are delivered to the customers. Testing can also help to improve the quality of the products. |
Companies should buy raw materials from CMMI and ISO 9000 certified suppliers. |
Fastlane (2016). 3 Ways to Ensure Quality Products | Fastlane. [online] Fastlane. Available at: https://fastlane-mep.org/ensure-quality-products/ [Accessed 5 Dec. 2017]. |
Reflection
Project management maturity model helps to improve the quality of product development. Development of procedural documents is important for increasing the chances of success of a project. Most software development methodologies use continuous improvement to deliver better products to their customers.
5.10 Week 10 Portfolio
Week 10
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Topic and reading samples. |
Your personal learning outcomes from this course. |
Learnings from your experience. |
Supporting documentation including your prior learnings. |
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Kerzner Chapter 21.5-21.8, & 22 |
It is impossible for companies to complete the various objectives of the project with least amount of time, quality and budget at the same time. The project manager should discuss the main objective of the project plan with the sponsor in order to achieve one of the above mentioned objectives after the completion of the project. It is impossible for the project team to finish the new project according to the original scope because customers frequently change their requirements. Companies should develop a proper plan to manage the various changes proposed by the customer. |
Companies cannot complete a project with least amount of time, quality and budget at the same time. Companies can only able to achieve one of these objectives. Scope change management is important to successfully complete a new project. |
KERZNER, H. (2017). PROJECT MANAGEMENT A Systems Approach to Planning, Scheduling, and Controlling. 10th ed. [ebook] John Wiley & Sons, Inc. Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 14 Feb. 2018]. |
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How to acquire right number of resources before starting a project? |
It is important to properly access the current resources of the company before starting the project. In the next step, the goals for the new project should be set by the company. The company should then try their resources with the goals for the new project. Companies should then fill the gaps by acquiring additional resources. The process should be performed several times in order to ensure that the company has right number of resources before starting a project. |
It is important for companies to acquire the right resources to successfully complete a new project. |
Moxson, T. (2014). The Right People, in the Right Place, at the Right Time. [online] Icmi.com. Available at: http://www.icmi.com/Resources/Workforce-Management/2014/04/The-Right-People-in-the-Right-Place-at-the-Right-Time [Accessed 14 Feb. 2018]. |
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What are the essential skills for project teams? |
The team members should have a basic knowledge of project management techniques in order to successfully complete a project. Each team member should have problem solving skills because the team will face various new problems during the development process. Team members have to write various reports therefore it is important the project members are able to create technical reports related to project. |
Every team member should be aware of project management in order to perform the duties during the development process. |
Kelly, W. (2015). 7 Essential Skills for Project Teams - LiquidPlanner. [online] LiquidPlanner. Available at: https://www.liquidplanner.com/blog/7-essential-skills-for-project-teams/ [Accessed 14 Feb. 2018]. |
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What the various steps of scope change management process? |
The requests for scope change are entered in the scope change log. The project manager will assign the request to a particular member of the project team for evaluation of the request. The team member will submit his report to the project manager after analysing the feasibility of the request. Project sponsor will be responsible for approving or rejecting the request. |
Project manager and sponsor are two important stakeholders involved in the scope change management process. |
Mochal, T. (2006). Follow this simple scope change management process. [online] TechRepublic. Available at: https://www.techrepublic.com/article/follow-this-simple-scope-change-management-process/ [Accessed 14 Feb. 2018]. |
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What are the main causes of scope change? |
Poorly defined requirements are one of the main cause of scope change requests. Change in the business strategy of the client is also responsible for scope change requests. Clients can also submit scope change requests if the government changes some regulations related to the new project. |
Client is mainly responsible for various changes in the scope of a project. |
Harrin, E. (2016). 7 Causes of Project Change. [online] PMO Perspectives Blog. Available at: https://www.strategyex.co.uk/blog/pmoperspectives/7-causes-project-change/ [Accessed 14 Feb. 2018]. |
Reflection
The project manager and project sponsor are two important stakeholders involved in the scope change management process. The scope of a project cannot be changed without the permission of the project sponsor.
5.11 Supporting documents
Schiff, J. (2017). Eight common project management mistakes — and how to avoid them. [online] Available at: https://www.cio.com/article/2391872/project-management/8-common-project-management-mistakes-and-how-to-avoid-them.html [Accessed 15 Feb. 2018]
Egeland, B. (2010). 10 Ways To Improve Your Project Today. [online] Available at: https://www.projecttimes.com/articles/10-ways-to-improve-your-project-today.html [Accessed 15 Feb. 2018].
