Business analysis project

2. Root Cause Analysis:

The root case analysis of above-mentioned problem is due not having guidance to the students who are going abroad for education due to some of options not included in the application which are most important for the students through AbGrad platform.

Fish bone diagram:

Five whys:

· Problem: Students who are going abroad for education having less knowledge and guidance. Due to less features in the AbGrad application.

· Why students who going to abroad not having guidance and less knowledge about global education through Abgrad? (Because they did not have best and recent information in Abgrad)

· Why Abgrad not have all and updated information? (Because they are not updating information and students also do not have connection with people in that university)

· Why are they not updating and developing connections? (Because they did not develop few important options in their platform)

· Why did they not develop these things in their application? (Because they concentrated only on information and due to less resources)

· Why they concentrate only on information and why they have less resources? (due to the investments, trends, and they depend on old system)

II. Change Strategy:

The main context of the change strategy in business analysis is used to transit from current state to the desired future output in a systematic way.

Since the AbGrad had not made any changes in their application for 3 Years and it is a best time to include few more options in their application. And the major things include software, investments and some additional information of universities, accommodations and this can be estimated for around 1 year. This change can best implement in about four iterations.

i. Current State Description: AbGrad is to understand the needs of the students in various aspects and remove the difficulty directly or indirectly. Potential change is to provide opportunities that can be addressed through the internet throughout the world.

1. Organizational goals and objectives: Strategic goals are set to help the students with accommodation and mainly focus on general issues. These will be the short-term goal until they get settled and accommodated in a secure place. Tactical goals will be responsible for their attainment. Operational goals will be like software maintenance. Objectives are set at a particular time during the start of the semesters and will be repeated semester after semester. Abgrad goal is to provide:

· Provide guidance and Direction

· Make planning and implement

· Motivate

· Help in need.

2. Assess Current Capabilities of the Organization: Building organizational capabilities of Abgrad is defining, assisting, and building strength among international students

3. Enterprise Environmental Factors: It can be an internal and external factor that influences success. Environment factors include culture, weather conditions, political situation, market conditions, government regulations which are input and outputs.

4. The Context:

· Products/ services: Abgrad services are provided over the internet/website.

· Competitiveness: Need not compete with any other as this is a website to help and satisfy the needs of the international students.

· Resources: Data is the ultimate resource

· Organizational Culture: Serve all without any discrimination of caste, color, creed.

· Organizational Policies: Policy to provide help for everyone.

· Infrastructure: to maintain technical people to maintain software.

· External Influences: To fulfill the dream of all international students.

ii. Future State Description:

Future State is to determine the set of necessary conditions to meet the needs. Abgrad work is ensuring the future state of abroad students to be well defined and achievable in all available resources. The future will be described as:

· Compete to achieve with the future state to identify and assess

· Provide the outcome to satisfy the needs

· Detailed scope of solution space

The future is described as modified, removed, or added. Changes can happen in any form let’s discuss

· Business Processes: Abgrad focuses on the diversity of the sciences involve study and career opportunities.

· Functions: to tie up with different universities and organizations

· Lines of business: Abgrad also works on the platforms like group discussions, quizzes, seminars, and social events during the workshop.

· Organization structure: Abgrad is structuring by including the scientific sessions include lectures keynotes, career talk with scientists, professors

· Staff competencies

· Knowledge and skills: basic communication skills, computer knowledge, ready to handle any situation of work and the most important thing is patience to repeat continuously until students understand a certain topic or get the answer for us.

· Training: Any graduate students can work, there is no training required as it's all about communicating with each other.

· Facilities: Abgrad want to be a partner with all the universities existing to give a better understanding of admission details

· Desktop tools: Tools related to software

· Organization locations: We can do from any location of the world through the internet.

· Data and information: The data and information will be accessible to everyone through Abgrad.

· Application systems: Abgrad has applications to save student's information.

iii. Some examples that can help you while writing the change strategy:

1. If a website developed is briefed on current problems and experience to work on Abgrad and come up with solution scope that needs to be changed for the future state. If the website company provides the following solution scopes would be

· Advance tracking software

· An aspect that benefits and generate more leads

· Additional marketing options

· Better structured website to assist.

· Can work more efficiently on technology, processes.

2. In the real world, other aspects include the enterprise readiness assessment examination for the timeline from the change to be executed to which the actual value can be realized, as well as which resource is required to be available to support the change efforts.

iv. 1. How ready is the organization to make the change?

Factor: organizational readiness to make the change

1. change has been completely determined and assigned

2. understand the need of every student and their needs

3. Abgrad is committed to the change

4. Whether all the tools and infrastructure ready, working without the downtime

5. Necessary training is given at all levels.

An additional change on the website undergoing restructuring is also easy as people will be adapting to the new technology or new style and there would be one more additional tool to them.

iv. 2. Are there major costs and investments required to make the change?

Factor: major costs and investments needed to make the change

The cost can be described in several ways.

1. Annual and custodian fees for subscriptions

2. Front-end fee and back-end fees to purchase the books

3. other costs like redemption fees

The iterative process is to continuous improvement in design. The goal of iteration is to get closer to the solution, answer. An agile project is one of the approaches. The most popular is the waterfall approach. Some of the benefits of implementations are which need to be looked at:

· Efficient

· timely

· collaborative

· eliminates confusion

· To offer continual improvement

iv. 3. Is now a good time from an organizational timeline perspective to make a change?

Factor: timelines for value realization

Implementing the new strategy to better people and show that we are continuously growing. The following things should be kept in mind during a timeline change.

· Resources should be adequate to invest

· motivate people to achieve goals

· success needs to be judged and evaluate results

· People should be focused

There should be a deadline for the functional solution, without a deadline it hard to make the work done by others. The deadline will initiate a goal and make them finish work on time. Smaller frequent implementations are to be considered to implement change as continuous change also makes people adapt new things to attract students.

iv. 4. Is the change strategy aligned with the business objectives?

Factor: alignment to the business objectives

The business objective aims the goals. There are different types of objectives:

1. Economic objectives

2. Social objectives

3. Human objectives

4. Organic objectives

5. National objectives

Improving the quality of operational objectives helps to strengthen people, improve website reviews, reduces the cost. If business objects reduce operational cost means, there will be an increase in productivity. Though the implementation approach is effective or not we should never unaligned the change strategy, which might cause a disturbance in the website application and can get web pages stuck frequently.

iv. 5. Is it optimal from a timeline to a value-realization perspective?

Factor: timelines for value realization

1. Consistently, delivering value is the key to success. Value realization is collaborating to ensure both Abgrad and students are valued and satisfy and build a long-term relationship.

· Designing the website add value realization to the users

· Establishing touch frequency

· Execute

· Share value engagement to get focused.

2. As we continue to drive the business forward with powerful software development, adapting technologies, and methodologies that help reduce costs becomes very crucial. Alongside this, embracing best practices and lean development cost-saving measures also helps in evaluating the time and budget required.

· Implement DevOps

· Adopt agile

· Utilize manual and automated testing

· Utilize existing solutions

· Build intelligence

· Leverage testing

Change strategy is to adopt change. An iterative cycle-based implementation depends on how big or small the project is. There will be different types of implementations in different forms one will take more than 12 months other will take 6 more or less. It all depends on how you have to implement, why you want to implement, what are the benefits to implement in the existing time frame. Value realization to make a final decision need to check for

· Initial planning

· Planning

· Requirements

· Analysis and design

· Implementation

· Deployment

· Testing

· Evaluation

IV.6. What are the opportunity costs of the change strategy?

Factor: opportunity costs of the change strategy

Opportunity cost makes a major role in the decision-making aspects of life. The increase in production efficiency leads to lower operational expenses and a high-profit margin.

Opportunity cost formula to calculate = returns on foregone option - return on the chosen option.

Big Bang strategy is beneficial for the short time implementations with more focused training and lower costs. A single system can be used company wide. With the big bang strategy, there is no reliability on the long-term fallback.

Big Bang strategy can be implemented for a short period and Iterative implementation should go for a long period as it is beneficiary. When assessing the potential profits by various investments and look for the high rate of returns is expected in business. Assuring the amount of money invested is between the fund security or by purchase new software. No matter which option you choose the potential profit gives up by not investing in other options of opportunity cost. Indeed, it's unavoidable. However, Abgrad is served to help students by providing plenty of opportunities.

i. Stakeholder List:

Here are the stakeholders which we created for our project Abgrad

a. Customers: Here the Customers are the International Students because they are the main people who will be using this Application and they will be having Low power and High Interest because this is for Meet their needs and we need to keep them satisfied in any business customers play an important role because they have High Interest and they are the one who use the company’s products and service and the companies have great impact because they get profits and reviews based on the customers opinions and this shows the companies on what products and services they need to improve.

b. Sponsor: Sponsors are placed in high Power and high Interest because They play a key role in making investment decisions and also, they show high interest in profits they get finally.

c. Business analyst: BAs are also placed in High Power and High interest because They help in detailed Monitoring, Reporting, Budgeting and also providing solutions for the business cases and doing the detailed business analysis and also shows interest in the whole business process

d. Project Manager: They are also placed in High Power and High interest because Project manager ensures the project is delivered as per the business need, they make sure if the project is on budget and the project is completed on time.

e. IT department: They are placed in Low power and High interest as they make sure the network is running properly and other installation works.

f. Maintenance department: They are placed in High Power and low Interest because Their work is to only involve in maintenance services.

g. Product Owner: Product owners are placed in High Power and High Interest as They primarily work on product backlogs and sprint planning and they engage closely with team.

h. Marketing Department: They are placed in High Power and High Interest

i. Suppliers: They provide products or service to any organizations

ii) STAKEHOLDER POWER/INTEREST GRID: