Memo

MEMORANDUM

TO: Reader’s Names and Job Title

FROM: Your Name and Job Title

DATE: Write Out Month Completely

SUBJECT: Be Specific and Concise

Remember that memos do not begin with greetings or salutations. Use the direct approach, and begin with the good news. State reason for correspondence.

Provide relevant details that led to the good news. If creating a list, use bullets and parallel structure to improve readability.

In the final paragraph, end with courteous close. Indicate how you may be contacted if there are any questions.

Margins should be one-inch all around. Document should be single-spaced, except for the headings, which may be double-spaced. Use one space to separate each paragraph, as seen in this example. At least three paragraphs are required, and each paragraph should be adequately supported yet concise. Eliminate redundant sentences, and remember to proof read.

MEMORANDUM

TO: Reader’s Names and Job Title

FROM: Your Name and Job Title

DATE: Write Out Month Completely

SUBJECT: Be Specific and Concise

Remember that memos do not begin with greetings or salutations. Use the indirect approach when announcing the negative news. This means that you will not open with the bad news; instead, you will use a buffer statement.

Provide background context that will help your readers to understand the reason for the bad news. Be mindful of the tone—be clear, but also show concern.

Avoid ending with negative impressions. Try to end with a message of hope and optimism. Conclude the memo by indicating how you may be contacted if there are any questions.

Margins should be one-inch all around. Document should be single-spaced, except for the headings, which may be double-spaced. Use one space to separate each paragraph, as seen in this example. At least three paragraphs are required, and each paragraph should be adequately supported yet concise. Eliminate redundant sentences, and remember to proof read.