due in 11 hours from now

To:

From:

Date: April 28, 2015

Subject: Employee Schedule Form

Audience:

The intended audience is Papa John’s employees. This document is designed to inform employees of their scheduled work times as well as what manager is on duty during their shift.

Purpose:

The purpose of this schedule form is to inform employees of scheduled work times so that if any issues arise, they know ahead of time when they are scheduled. It also allows employees to see when their co-workers are scheduled should they need to swap shifts. The document displays the name of the manager on duty during each specific shift time.

Content:

This document lists the weekly schedule and the name of every employee. Employees are categorized by type, such as driver, in store, or manager. At the top of the document, the store number and location are listed as well as the company logo. It also lists when the document was generated so that employees can see what date the schedule was created.

Appearance:

This document is very simplistic. It is black and white with bolded lines for the charts. The type is small except for the header information, which includes the store name, number, and dates for the schedule in larger font.

Distribution:

The schedule is intended for in-house members only, so it is posted within the store for employees to view. As far as I know, there is not an online version of the schedule available for employees to view.

Evaluation:

While the schedule serves its purpose of informing employees of their shifts, it could be more visually appealing. The type is small and hard to read. Also, the margins are not equal sizes, which makes the hours fit differently and look awkward. The document serves its purpose of being informative, but could be more visually appealing and easier to read.

Recommendation:

The document informs employees of their schedules, but can be improved. Using a larger type size and color coding employee names/schedule times would make it easier to quickly view. A way to fix the margin issue easily would be to have the document viewed in horizontal landscape so there is more room for each column and row. In order to ensure employees are aware of their schedules, it would be beneficial to either email the schedule as soon as it is made or provide a secure online webpage where employees can view their schedule from home.