Project Proposal - Organizing a Fundraiser for your child's school sports team to purchase new uniforms: 2 part

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RUNNING HEADER: Course Proposal Plan

RUNNING HEADER: Course Proposal Plan 2

Course Proposal Project

Course Proposal Project

The purpose of this report is to serve as a proposal project for a fund-raising event so that for school’s sports team to be able to purchase new uniforms. We will be utilizing a picnic grove donated to us by the local fire department and the dedication of 15 volunteers. Local businesses have donated goods and services to help us reach out $1,600.00 goal, which we will meet with this proposal.

Planning

Volunteers will pick up donations from the businesses that are participating at the end of the week and bring them to the school cafeteria where they will be stored until the day of the event. Any last-minute donations will also be accepted and brought to an appropriate location depending upon its time of arrival. To generate funding for the uniforms we will have a community fun day and bar-be-que where food and beverages will be sold. While the bar-be-que is going on we will play games such as the three-legged race and much more as a means of entertaining our guest and to attract them to the event. Also, volunteers will sell the raffle tickets for two weekends prior to the event outside of the mall while handing out flyers for the event. To collect the revenue, we will first compile a list of what each donor is giving. This list will help us indicate who is donating perishable food items and who is donating non-perishable supply's. The perishable item must be stored in different areas of the cafeteria, for example, frozen hot dogs need to be refrigerated while buns can be placed in the pantry. We must remember to label our item so that they are not accidentally served during the schools' regular lunch period. We will have an orientation meeting before anything begins with the volunteers to explain their roles and help them understand what our strategic goals are.

Organizing

Mary, Mark, Jake, and Jess are team leads that will report directing to me. I picked them because they all have strong interpersonal skills and are goal orientated. This is beneficial when dealing with the different personalities that the volunteers will have. Mark and Mary will oversee set up and be planning for the main event. Jess and Jake will organize their team on during the weeks prior to the event to sell raffle tickets and promote the event. We will all interact on a fun day with final perpetrations and run the games but though out the process of getting ready Mark and Mary will interact with the volunteers on the grey team (grey box) while Jess and Jake will interact with those on the orange team (orange box).

Staffing

We will divide our volunteers equally with two leads each. We need the orange team in the community selling raffle tickets and handing out flyers. They will ensure that people know about the event and the reason we are doing it. Then we need the grey team that will pick up and sort the donations. They will be responsible for decorations, sound, music, and the items being sold. Some volunteers will start earlier than others. For example, the promotion team/ orange will be out in the community two weeks before the event then the set-up team will be mainly needed in the last week before to put everything together. To ensure that everything is being taken care of there needs to be good communication between everyone.

Communication from me will be sent directly to the leads. The lead will then use group messaging to communicate with their teams. I will request updates from the leads daily to monitor the progress and fix any issues that might arise. Communication will be open between the leads and me. (Hassell, n.d)

Control

Staffing control will be directly overseen by the team leads on the days leading up to the event. On the day of the event, we will all meet at the school's cafeteria to go over each person's designated role. Members of the orange team will be in charge of games and will help distribute refreshments as necessary. The grey team will be in charge of food preparation and distribution. Team leads (Mary and Jess) will be directly in charge of the money made on this day. They will store all funding in a locked money bag and navigate electronic payment applications. Mark and Jake will be our head cooks and also keep track of the inventory. They will delegate tasks such as assigning someone to retrieve more items from the school when needed.

Leading

This event will be large. Our team will contain15 members and we are expecting most of the community to come out with their families. For such a large operation the meeting held before the event is crucial so everyone understands what they will be doing. Once the event begins I will monitor the situation, communicate with my team leads and reorganize the manpower. For example, if we need more help with games, I will temporarily move members of our food staff to that section. This will ensure that one area of the event is not overwhelmed.

According to the management assessment I took, I am "good at handling the complexities of a game with many players. You can make adjustments on the fly to keep everyone focused on winning today's game". I believe that this assessment is accurate because I strongly believe that changes have to be made to produce success. In any situation, adaptability is key to achieving strategic goals.

References

Daum, Kevin. “Are You a Better Manager or Leader? Take This Quiz to Find

Out.” Inc.com, Inc., 8 Aug. 2014, www.inc.com/kevin-daum/take-this-important-quiz-are-you-a-better-manager-or-a-leader.html.

Hassell, David. “Open Communication: Vital to Business Success.” The Five Steps to

Conflict Resolution, www.amanet.org/training/articles/open-communication-vital-

to-business-success.aspx.

Kinicki, A., & Williams, B. K. (2018). Management: A practical introduction. New

York, NY:  McGraw-Hill Education.