Applied Science

Kingston-Bryce Communication Plan 2

Kingston-Bryce Communication Plan

Rawda Ismail

Rasmussen College

Author’s Note

This paper is being submitted on July 16, 2020, for Ashley Cobb Section GEB3422CBE Business Project Management.

Introduction

A communication plan is an approach, which is policy-driven and is meant to issue guidance to stakeholders as well as company employees within an organization. This plan is essential. It classifies the employees who are assigned to specific information; the communication channels are to be included so that the information is delivered and that all information that is needed is being sent to all parties. In this plan, the identification of employees that communicate and provide passive details of high value or sensitive depends on important social methods used, for example, such as Emails, face-to-face interviews, or video conferencing are essential tools to disperse information. A KBL communication plan developed with strategies that will be utilized by the Board of Directors to motivate and encourage the KBL team to perform Microsoft Word projects.

Project Kickoff Welcome Email

         Hello everyone, we are glad to kick off this project of performing Microsoft Word work with our very own Kingstone-Bryce Limited team employees. The company hopes that all employees can work together; cooperation is a vital key in this project. Dedicated employees and with their hard work, we can achieve our goals and objectives of the project at hand. Our vast and primary goal is to use Microsoft Word to perform our project. Microsoft Word is an ideal that can be adopted in this project and delivers better outcomes towards our goals, so it's essential to install Microsoft Word and have it up and running as soon as possible.

         Each employee within this team will have a defined role which he or she will conduct throughout the project (Heldman, 2018). Mike will take the lead as the project manager, Kimberly will lead the copywriter team, Mary who is the art director will have Kathy and Matt on her team, and Steven will work alongside Sam and Paul on the tech side. Since there are two teams in this project, the KLB employees and our competitor’s employees, during this project, everyone will be able to get acquainted with each other as time goes on. We have discussed this project for days, and I think the right time is in front of us delivering. Let us all make KLB proud, and not to forget our consumers. Let us make it a reality because we know what to go about doing it. We have attached the specifics of the project so that everyone has a clear idea of what is expected of them. Please ensure that everyone shares all related files about the project on the KLB website link to document and archive all information about the project. This meeting was an email sent, and then the same email was copied to involve all participants.

Project Summary Updates

I think as per now, all of you understand our project. We have given our project a name called Microsoft Word Launch (MWL), and the project is already on track. The (PM) Project Manager and the team are in the concept phase, and that tells us that a topic for this week has not yet been chosen, but the tech and design teams are ready and waiting once the green light is given. Since the overall topic is not provided, the planning team has had several meetings to bring it to the table. So far, the presented ideas are four, but the final session will be held on Monday to come up with the best out of the four. A brief will be carried on before the weekends because of the content team.

The content team is ready to write a contented copy as soon as we finalize our idea. The content team is also gathering some information about KBL before presenting it to the tech team. By the end of next week, the design team will have come up with the style of MS Word, and a template will be chosen. To touch on the highlights, Steven will be away on the tech team, so any questions should be directed to Sam and Paul. Some of the challenges we have include the tight deadline to complete the project shape (MacAulay, Spilker, Berg, & Merrill, 2017). Everyone should understand that we are working hard to keep all members organized and understanding their roles. This meeting was presented to stakeholders via email.

Project Closing Executive Summary

The team did a presentable job, and I would like to congratulate all who participated. Everyone can meet all our objectives, including the set goals. The project-stakeholders were sending out copies of the deliverables on where we can meet. I want to congratulate everyone who participated in making KBL Company proud by presenting positive deliverables. We need to take the same follow-ups for our future projects. It’s always suitable when managing a project to keep in mind that teamwork is an appropriate aspect for sufficient deliveries (Svendsen, Hansen, & Dorte, 2018). This meeting was a face-to-face meeting that included the project manager, the sponsor of the project, the entire project team and the Board of directors for Kingston-Bryce Limited.

References

Foster, A. (2018). A Communication Plan for Organizational Effectiveness in a Youth Development Organization. Retrieved from https://scholarlycommons.pacific.edu/uop_etds/3116/

Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.

MacAulay, K., Spilker, E., Berg, J., & Merrill, E. (2017). Ya Ha Tinda Carnivore Diet Analysis: Project Update. Retrieved from http://www.wsfab.org/sites/default/files/projects/Ya%20Ha%20Tinda%20Carnivore%20Diet%20Analysis%20Study_Update%20May%202017.pdf

Svendsen, M., Hansen, C. R., & Dorte, A. (2018). Open Access Monitor-DK: Concluding Conference and Executive Summary. Retrieved from https://www.forskningsdatabasen.dk/en/catalog/2441935402