pmgt 699 - rfp

1. Project Initiation Phase

The purpose of the RFP document is to define all procurement related activities for implementing Oracle for Tesla motors. This document will outline all the procurement management activities and resources that are required for implementing the software.

2. Procurement Statement

Below are the list of items that must be procured in order to successfully start the project.

Vendor selection: The vendor selection process is very straight forward as most of the vendors are have had good relations with real tech. The entire consultant team are offered by Real Tech itself. The office supplies are procured by the vendor name Staples. Finally, the laptops are procured by tech systems. The vendors are carefully analyzed by the buyers and are listed on the buyer’s approved vendor list of vendors. The vendors are rated based on the price, delivery time and quality of the products.

3. Selection Process & Criteria

The hardware and office supplies are based on the planned purchase order contract with the vendor. The consultants are interviewed before hand before onboarding the resources into the team.

4. Project Procurement Team

All procurement activities must initially get approval from the immediate manager and then the approval of the project manager. The project manager must document justify the need in a form of a document and present it to the project sponsors.

5.Contract Type:

The procurement strategy used by Tesla is called Fixed- Price Contract. This type of contract is also called Lump- sum contract. The reason for choosing this contract is that there is no uncertainty in the scope of the project. The purchasing module in the Oracle ERP software will help improve the procure to pay cycle in the organization. The ERP implementation partner is bound to finish the implementation within one year at the cost of $350,000.

6.Contract Standards:

All procurement must follow the  ISO 9001:2015 standards.

7.Vandor Management/ Perforance

This section describes the metrics to be used for procurement activities associated with the project. These metrics may include but not be limited to: methods to ensure the project stays on schedule regarding procurement activities, and methods used to compile data on the performance of various vendors in order to assist with future procurement activities.

Points are given on the basis of performance 1 being the least and 5 being the highest. The total score can be produced by the sum of criteria 1+2+3+4+5.

The time line for submittal proposal-

Procurement process and timeline-

· The buyers and the supplier quality and engineering team will review the vendor list.

· The statement of work and cost and time is requested form the selected vendors.

· Vendors have 1 day to respond to the request for information.

· The procurmemt team will submit the contract within 6 days.

· The negotians if any are handled by the buyers.