Masters Paper with a American writer

The Human Resource Information System

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Institution

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The two Perspectives of HRIS and its Significance

There are two main ways to view an HRIS. These are the data view and the process view/perspective Kavanagh and Johnson (2017). The process perspective examines how tasks and activities in which the institution participates in and how the data flows through the HRIS system. For instance, a recruitment system may be involved in collecting and sharing the common tasks carried out in the institution like sorting and scheduling interviews, and receiving applications from applicants. The process perspective therefore sorts and handles only the tasks within the application in the above example. When designing such a system, it is therefore important to consider all the business processes within the institution, from collection of data during input phase, the way the data flows within the system until it is stored for later use or manipulation without regard to the type of data being channeled. Comment by Kristin M: The first time you use an acronym it would be best to write it out. Comment by Kristin M: Since this does not fit as part of the sentence then it should be in the parenthesis as part of the citation. Comment by Kristin M: This word does not seem to be necessary here. Comment by Kristin M: This part of the sentence seems wordy making it unclear to the reader. Consider rewording it for clarity. Comment by Kristin M: The comma is not needed here since what follows is not an independent clause. Comment by Kristin M: Commas are missing before and after this interrupter. Comment by Kristin M: Which example? There does not appear to be a previous example in the paper. Comment by Kristin M: An article is missing before this noun phrase. Articles are words like a, an, the. Comment by Kristin M: Missing article before this noun phrase.

The data perspective, on the other hand, revolves around the type of data collected and utilized by the institution. Qadir and Agrawal (2017) affirm that the relationship drawn from the data but does not pay any attention on how and where the data will be used in the institution. For such a reason, the recruitment system may collect data about an employee such as the date of birth, place of residence and contact details but the system will not be concerned about where and how the data is going to be used within the institution. The data perspective ensures that the system collects the data accurately and efficiently without regard to where and how the data will be used in the HRIS. Comment by Kristin M: This verb is missing an auxiliary verb before it. Consider adding one or changing this to the past simple form instead. Comment by Kristin M: A different preposition would be a better fit here. Comment by Kristin M: A comma is missing after this item in a list of three or more items. Comment by Kristin M: A comma is missing before this coordinating conjunction in a compound sentence.

The information will be very useful to the change team as the change team will be able to use this information to create a complete picture of how the HRIS should look like. Siengthai and Udomphol (2016) assert that dealing with these two perspectives make it easier to separate the content since data can be transferred but processes may change on the way. This shows that data is kind of permanent whereas processes are dynamic. It is also important to break down the HRIS into simpler components for understandability of needs by the technical team. When the needs are understood in a clearer way, it can be merged to create the complete picture making the design easier. The needs are better channeled to the technical team as they are well known. Comment by Kristin M: This sentence ends in a preposition. Consider rewording the sentence to avoid the preposition at the end. Comment by Kristin M: Which punctuation is missing before this coordinating conjunction in a compound sentence. Comment by Kristin M: These words may not be needed. They make the point here seem weak.

Logical Process Modeling with Data Flow Diagrams and Physical Design Choice

A process model is a diagrammatical representation of the processes within the institution, for example, employee recruitment, usually represented using four symbols. According to Kavanagh and Johnson (2017), the Data Flow Diagram (DFD) is the most common process model used in organizations. The symbols of such a process model are the entity, which maybe a person, system or department that is the source or destination of data to or from the HRIS system. There is a data flow that shows the movement of data within the system, from one point to the other. The third symbol is the process which represents the activity or task carried out in the organization and finally the last symbol is the data store which as the name suggests is the primary storage or repository of data. Comment by Kristin M: In this context, this should be two words. Comment by Kristin M: A comma is missing in the list. Comment by Kristin M: Coordinating conjunction in a compound sentence. What is missing before it? Comment by Kristin M: A comma is missing after this introductory phrase. Comment by Kristin M: Commas are missing before and after this interrupting phrase.

Process

Data Store/Data Repository

Entity

Figure 5.1 Symbols of the Data Flow Diagram

The entities for the HRIS are the Application Tracking system, the applicant, the Human Resources and the Management. This means that the key business activities and processes for the organization include applying for an open job by the applicant, managing the requisition and approval of job openings, storing resumes and job applications and retrieving through query functions the names of applicants who match job requirements, tracking a candidates’ recruitment progress through the recruitment and selection process and providing automated reporting functions. The e-HR will also post to the managers the company’s and website and external job postings services, application and resume submission through the website Comment by Kristin M: This is a long sentence. You might consider making this more than one sentence. Comment by Kristin M: This wording is awkward and hard to follow. I would recommend clarifying this sentence. Comment by Kristin M: Ending punctuation is missing for this sentence.

The Physical Design

After a logical design has been successfully modelled and tested, the main task lies at translating the logical design into a physical design. Misra et al. (2018) assert that the physical design represents a material design, with all the hardware and software components fully linked together, or rather networked together. There are three different choices in implementing physical design. However, I would choose to only make changes to HR business processes without implementing new or upgraded technology. This is because technology can only be used to support great business processes. So if our business was not so great, then there is no need to use technology. The use of forced technology would only be costly to the company. Misra et al. (2018) add that great technology can only be used to support HR practices so that they are more efficient and they add value to the organization. I would also consider the needs of the company. If the practices were not compatible with organizational needs, then there is no need implementing the new technology. Improving the HR processes regardless of the technology would help the company run more efficiently. Therefore, making changes to only the HR business processes without implementing new or upgraded technologies the best to adopt. Comment by Kristin M: What is missing before this noun phrase? Comment by Kristin M: Starting a sentence with this can be an unclear reference for the reader. Consider replacing this word with the subject you are referring to instead. Comment by Kristin M: A comma is missing after this introductory phrase. Comment by Kristin M: Coordinating conjunction in a compound sentence. Comment by Kristin M: It appears a preposition is missing after this word. Consider adding the word for.

There are many HRIS vendors on the web. However, according to Mane (2016), the most outstanding are the Bamboo HR-HRIS, the Simple HR-HRIS and the Atlas Business Solutions. The Atlas Business Solutions costs 495 dollars. It is very simple to use as employee data is just a click away, and is very easy to navigate. The Bamboo HR-HRIS adapts to the changing client needs despite the fact that it is simple and affordable depending on the number of employees, it offers a free trial cheapest package costs 99 dollars. The Simple HR-HRIS is the best because it offers a free demo, has all the capabilities offered by the other HR software but also guarantees risk free money back. In addition, it has a Document Library of over 110 reports which makes it one of the most widely used. It also costs cheaper at only 199 dollars. Comment by Kristin M: Punctuation is missing after this item in the list of three or more items. Comment by Kristin M: The comma is not needed since what follows is not an independent clause. Comment by Kristin M: This is a comma splice where a comma is separating two independent clauses. This can be corrected by adding a coordinating conjunction (and, but, so) or by replacing the comma with a period or semi-colon. Comment by Kristin M: This is not a complete thought and seems to be missing some words. Comment by Kristin M: A hyphen is missing between these two words acting as an adjective. Comment by Kristin M: This word does not fit the context here. Consider using a different word such as less.

References

Kavanagh, M. J., & Johnson, R. D. (2017). Human Resource Information Systems: Basics, Applications, and Future Directions. Thousand Oaks: SAGE Publications Comment by Kristin M: If this is a book title it should be in italics and in APA format only the first word and proper nouns should be capitalized.

Mane, M. K. (2016). Leveraging Human Resource through Employee Self Service In HRIS. International Journal of Research in Social Sciences, 6(6), 597-604. Comment by Kristin M: Article titles should only have the first word and proper nouns capitalized.

Misra, R., Panigrahi, C. R., Panda, B., &Pati, B. (2018). Software Design. In Application Development and Design: Concepts, Methodologies, Tools, and Applications (pp. 18-56). IGI Global. Comment by Kristin M: Title?

Qadir, A., & Agrawal, S. (2017). Human Resource Information System (HRIS): Re-engineering the Traditional Human Resource Management for Leveraging Strategic Human Resource Management.. Comment by Kristin M: Title format. Also, it is not clear what type of source this is. It appears some information is missing from your reference.

Siengthai, S., &Udomphol, A. (2016). The Impact of Human Resource Information System (HRIS) on Organizational Effectiveness: A Case Study of the Textile Industry in Thailand. International Journal of Asian Business and Information Management (IJABIM), 7(3), 40-53. Comment by Kristin M: Title format.