Response to proposal

Proposal Response Template

Preparing the Response to the RFP Assignment

PMGT 530

By,

Kiran Suryanarayana

Jianqing Hu

Tingting Lyu

Krishna Marepalli

PMGT 530 Procurement Management Plan Template

7

Continuous Process Improvement (CPI)

Commonwealth of Pennsylvania, GO-TIME

113 Philly Ave

Harrisburg, PA 01234

Proposer:

Henry Cavalry, Inc.

1234 Cisco Drive

Santa Monica, CA, 92115

SUMMARY:

Topic	Team Member
Executive Summary	Kiran Suryanarayana
Relevant Client List	Kiran Suryanarayana
Firm Stability/Implementation Experience	Jianqing Hu
Qualification of Key Project Team Members	Jianqing Hu
Project Timeline	Tingting Lyu
Project Management Approach	Tingting Lyu
Statement of Work	Krishna Marepalli
Optional Efforts	Krishna Marepalli
Cost	Krishna Marepalli

PMGT 530 Procurement Management

7

Executive Summary

Henry Cavalry, Inc.

1234 Cisco Drive

https://www.henryc-inc.com/

Tony Stark

Principal, HC

Our organization Henry Cavalry, Inc. (HC) has identified the benefits and importance of building this enterprise level program for your organization GO-TIME in order to increase the efficiency of your processes, along with minimizing the time for the people of the state and also the employees of the organization.

Our organization was established in the year 1995 and for over last two decades we have been helping organizations build enterprise level programs consulting services. HC has a proven track record catering to more than 2000 projects over the span of last 24 years, of which includes some of the big bucks’ project for the GO-Time organization. Our footprints are across the United States and thus we have grown from just having one office in Santa Monica to having office in more than 30 states which includes Pennsylvania, New York, Massachusetts, North and South Carolina etc. Our relationship with GO-Time dates way back to 2005 when we worked as consulting firm in their city first initiative project. Over the years we have established good will and high reputation with several big organization in East Coast area. Thus, helping us to use all our expertise and experience in this project to develop a good consulting services.

Principal Leading the project:

Henry Cavalry is official contact anointed to prepare and execute the contract on behalf of our organization. Any questions and negations should be worked through him.

Sansa Stark will be the project manager will serve as technical point of contact. Sansa comes with a wealth knowledge in enterprise solutions and have been with HC for over 15 years.

Tyrion Lanister will serve as the functional manager for this project. Tyrion is a veteran and has been in the organization for the last 23 years and has abundance experience to bring to the table.

Relevant Client List

Henry Cavalry, Inc has undertaken several portfolios building and huge scale projects. HC has appropriate actions defined with a set of fixed procedures to implement enterprise programming consulting providing timely reports to the organization. Our organization has an employee base of 1000 with more than 100 professionals dedicated just for the purpose of the consulting processes, they have exceptional knowledge and experience in system building which can be leveraged for this project to provide the best possible solution for your requirements. Our expertise in consulting services is unparallel and below are some examples of similar type project we have completed successfully.

Projects:

· BioticArm Solutions, California

Our organization has created and implemented design, building and execution of a large-scale corporate solution for BioticArm Solutions to manage their orders online and support ticketing system. The total cost of the project was One Million dollars and after completion of this project Henry Cavalry, Inc. was presented with the best online solution award by the most estimated Forbes US.

· Ticketing System Training for GO-TIME, Pennsylvania

Our organization helped GO-TIME with their training needs for the online ticketing system for their organization with continued support for 1 year in 2016. During the project time frame HC undertook training for employees at all levels to use the ticketing systems and to manage it. During the yearlong support GO-TIME recognized our effort with awarding us the most valuable partner award for the year 2016. We continue our consulting service in providing updates to the training material as and when required.

· Massachusetts State Biogas Energy Project, Massachusetts

HC was the only partner who has provided consulting program consecutively for two over the last decade with each contract lasting for a period of 5 years. The contract was to assess their Biogas energy project and provide a enterprise program service to improve the efficiency in building and maintaining sustainable energy for various in house projects. HC was successful in providing a cost efficient, functionality rich solution that helped increase the employee efficiency by 30% year over year.

QUALIFICATIONS OF KEY PROJEROPOSED

d Met

hodology

Firm Stability / Implementation Experience

Provide information sufficient to evaluate that your firm is a well-established business, is financially stable, has fully trained and capable staff, and is in a position to dedicate adequate focus and resources on this project.

The company has the good strategy for the cash flow, time, people to make the strategies work very well. The business development department evaluate the strategy to help the company analyze the market and provide the suggestions every month. The company built the partnership with the key vendors. The management team who is in charge of the strategic planning have the regular cross-functional meeting within department to make a reasonable action plan.

The company is keep working on operational efficiency. The company make full use of the employees and all other relation internal and external resources to make them work better. The company is the top 10 companies in the industry in the past 15 years. The management team has the vision of the company in the industry and the corporate social responsibilities to the society. The company has a good reputation.

Not only the short-term plan, the company have the long term plan to perform better in the industries. The company has a clear view of the strategic vision and they have good plan on how to balance the short- and long-term priorities. They also have the plan to change with the opportunities.

‘The investment on the company’s projects are very stable. The company have a good relationship with the bank and financial institution, so they have no issue on cashflow. The company can use all the resources to make sure the projects have enough financial support and help with the projects successful.

Qualifications of KEY PROJECT TEAM MEMBERS

In this section

· CEO and President: In charge of strategic management, operations management, financial management and all other strategic planning

· Executive Assistant: Arrange the schedule for management team and help with personnel and visitor arrangement

· HR Manager: Manage and plan the administrative work of the company

· Director of Operations: Manage the operations, logistic, administration, and warehouse.

· Director of Product Management: Manage new project and keep the project lines active

· Director of Global Sourcing: Manage the vendors globally and help with new product development.

· Director of Manufacturing: Manage the production.

· Director of Finance: In charge of all financial operations management and as a financial liaison.

· VP of Sale: Developing Business and make sure to increase the sales revenue

· Director of Quality: Make sure all service and product meet the requirement of the quality standard

· Customer Service Manager: Report and assist Director of Operations to manage the operations team and inspire team to reach out to the goals.

· Engineering Manager: Report to Director of Engineering for all the designs.

· Product Manager: Report to Director of Product for the product lines and projects management

· Manufacturing Manager: Report to Director of Manufacturing to manage the productions.

· Sales Manager: Report to VP of Sales to develop business for the company

· Sales Assistant: Report to Sales Manager and assist the sales team

· Quality Manager: Report to Director of Quality for the quality system management

· Quality Leader: Report to Quality Manager for the testing the quality check.

Project Timeline

· Real Estate Leasing process and set up training facility: Jan.1, 2020- Jan. 15, 2010

· Develop a program framework: Jan. 16, 2020 -Jan. 31, 2020

· Set up employee training and certification programs: Feb 1, 2020 – April 10, 2020

· Build the partnership with GO-TIME, help with implementation: Jan.1, 2020-July 31, 2020

· Payment electronically: March 1, 2020 – April 10, 2020

· Use the Lean Six Sigma (LSS) tools: March 1 - March 30, 2020

· Provide the best practices to the office. By Jul. 31, 2020

PROJECT MANAGEMENT APPROACH

Project sponsor will:

Facilitates the business insight for procurement management process.

Authorizes the plan.

Decision maker on choosing the vendors

Gate keeper for the budget and approver for extra cost involved in plan.

project manager will:

Maintains best practices in the entire lifecycle of the procurement management.

Authority for approving the budget already allocated for the procurement management.

Facilitates in choosing the vendors

Resource allocation and availability maintainer.

Responsible of schedule maintenance and ensuring the team and vendors abide by the schedule.

Checks and provides reports on the performance of the vendors and contractors.

Responsible for vendor contracts management.

L INFOR

Statement of Work II

In this section

Include a Statement of Work (SOW) specifically for the project implementation.

Your SOW should include, but not be limited to, the tasks, responsibilities and timeframes previously discussed.

This section can simply include at a minimum of four bullet points describing at a high level how you would approach each task. One bullet point should be your deliverable due date.

OPTIONAL EFFORTS

in this section

Provide the description of the effort, resources, hours and cost provided for any additional approaches your firm is suggesting to enhance the proposal response.

COST

IN THIS SECTION

Include a cost by task

Include a Level of Effort for each in either hours or days

Excutive Assistant

Director of Operations

Director of Product Development

Manufactruing Manager

Director of Finance

Quality Leader

Director of Global Sourcing

Director of Manufacturing

Director of Quality

Qaulity Manager

VP of Sales

Sales Manager

Sales Assistant

Engineering Manager

Product Manager

Director of Engineering

CEO and President

HR Manager

Customer Service Manager

Harrisburg University PMGT 530 Proposal Response Assignment