Report

The Project Report

The Organization of the Report:

The typical co-op report includes the following parts:

· Outer Cover Page

This should contain the approved project title (if exists), your name, name of the organization, name of the academic advisor, the name of the college and department, and the date of submission.

· Inner Cover Page

This should contain, your name, name of the employer, title of the Co-op program, name of the business Supervisor, name of the academic advisor, name of the academic department chairman and name of the vice dean for academic affairs and their signatures.

· Abstract

It gives the reader a brief on the topic of the Coop training project. And it covers the key conclusions and recommendations that are important and relevant to the goals of the research.

· Table of Contents

This should not exceed one page and should list the major sections of the report along with the page numbers on which they start. It permits quick reference for finding specific information in the report.

· Chapter 1: Introduction

This first chapter of the report should include two parts: background and company profile ( Use this link http://www.zahrawi.com/ and this www.medicaltechnology.com.sa write brief background about these two company )

a. Background: (Project Problem and Objectives)

The background sets the context for the co-op project and addresses such things as:

· The overall goal of the project and the detailed objectives.

· Problem description, i.e., the questions that you look for answering them through the co-op project. ( 3 problems will talk about 1- Stock out . 2- Late delivery. 3- Missing items.)

b. Company Profile:

· This part presents details on the company concerned focusing on the area of your project (e.g. Marketing, Finance. etc.)

· Chapter 2: Methodology

Here the student should focus on how the project is to be done. This includes:

a. Data required and its sources:

· Secondary Data: Data found in the company records, internet and other published data.

· Primary Data: Data collected through interviewing people by personal interviews or telephone. This , of course, required designing a questionnaire (a list of questions to collect required primary data)

b. People within or outside the company from whom you collect the required data.

c. How data was collected? (e.g.,, Personal interview, telephone, mail) – (

( personal interview ask some questions to Member of warehouse team Mr.Abdulaziz

Questions : 1- Whats the process of warehouse ? When warehouse receive email for new order?

2- What are the steps when the warehouse received items from suppliers?

Below answer’s for the questions

The process to receive the items in warehouse

1. Vendor must be created on the system

1. Official system approved purchase order ( PO ) must be created

1. Warehouse coordinator  will check the out packaging of the received items and number of boxes / Pallets before sign for the courier/ forward company for receiving

1. Warehouse coordinator will check the items and make sure no damage

1. Warehouse coordinator will count the items and check item code, batch, expiry match with shipping documents ( commercial invoice & packing list )

1. Warehouse coordinator will give commercial invoice to the data entry to enter the received stock on system and assign a bin location in warehouse depend on item size, temperature needed and conditions ( location on shelf)

1. Warehouse coordinator and data entry sign the item receipt transaction and provide a copy to warehouse supervisor for check

1. Warehouse coordinator put the items on the shelf assigned

Process of dispatch:

1. Customer must be created

1. Customer official approved system PO ( SO ) Must be created – include items ordered from company and customer details like contact and credit payment terms

1. When customer request delivery sales coordinator or salesman send to warehouse customer system Sales order # ( SO # ) which include customer name, address, contact details, copy of the customer PO and items that need to be delivered

1. Warehouse data entry issue from system Pick & pack list mainly based on FEFO) first expiry first out

1. Warehouse coordinator go and prepare the pick and pack list and confirm its ready to the warehouse data entry

1. Issue Item fulfillment ( IF ) which confirm items ready for dispatch and send this IF # to the accounting department to issue invoice

1. Accounting issue Invoice and send it to warehouse data entry to arrange with drivers supervisor for the delivery

1. Driver’s supervisor send email with confirmation when items will be dispatched to the customer and with which driver

· Chapter 3: Data Analysis and findings

Here the student should explain how to analyze the data arrive at the finding. Then present these findings.

· Chapter 4: Conclusions and Recommendations

This chapter includes two parts:

· Conclusions:

Here the student is interpreting the finding to arrive at conclusions. That is, what the finding you got from data analysis mean. In other words, conclusions are generalizations that answer the questions raised by the objectives of the project and represent the problem of your project.

· Recommendations:

Recommendations mean how to apply the conclusions to specific areas in order to make suggestions for company’s strategies. In other words “A recommendation means how to benefit from conclusions in the form of suggestions to improve the current situation that you have investigated.

· References :

Cite all references that you get your data and information from (e.g., books, periodicals, internet, company’s records,..Etc) There should be cited in the right format.

· Appendixes:

This section might include a copy of the questionnaire, supporting documents, etc.