Work Experience

REFLECTIVE REPORT

Registered Name of Business partner:

Job Title: Senior Administrative Officer

Location:

The senior administrative officer, has the responsibility for the smooth operation of administrative functions in the office and provides support in resource management of finances, human resources, facilities and purchasing.

Responsibilities:

1. Establish and supervise financial procedures in line with Ministry of Finance guidelines, and working in collaboration with the relevant Finance Manager.

2. Prepare budget and annual estimates

3. Forecast funds needed for staffing, equipment, supplies

4. Assist with preparation of business cases

5. Maintain and control the Department’s votes in the budget

6. Undertake general accounting procedures for the Department

7. Prepare appropriate documentation for Head of Department approval

8. Plan supervise, and review the work for administrative and support staff

9. Monitor and evaluate the efficiency and effectiveness of service delivery

10. Supervise administrative and support staff including, training, performance, appraisal, work plans, monitoring performance

11. Supervise customer service and respond to complex customer inquiries.

12. Manage the maintenance and servicing of equipment and facilities

13. Perform purchasing functions including preparing tender packages, overseeing tender procedures, overseeing purchasing and purchase orders

14. Develop record and information systems for the Department and oversee maintenance and troubleshooting for such

15. Adhere to all Public Service codes, rules and regulations.

Answer the following questions as if you are a college student on work experience and your major is Finance. your placement was as a Senior Administrative Officer.

1. Skills, Knowledge and Competence

2. Knowledge Base and Personal Skill Set

3. New knowledge and skill relevant to my academic studies and future career goals

4. How my thinking about career choices has been influenced by Work Experience?

Insights

5. Observations about the Organization and Professional Roles and Norms

6. How did the work experience change your view of yourself and contributed to your professional development?

7. What knowledge and skills (new or enhanced) we developed?

8. How did the WE affected your academic or career plans?

9. How did you think, feel and act in a professional setting and how did others in the setting think, feel and acted toward you? What insights did you gain into your attitudes, values and behaviours?

10. Reflect on your approach to problem resolution in organizations. Explain the cause of any problem experienced and each step used to resolve it.

11. How could you have benefited more from the Work experience program?

12. Examples of how workplace performance Improved by accepting feedback or suggestions from workplace supervisors or others

13. How teamwork skills contributed to the success of the work experience, and analyze how teamwork by all workers affected by all workers affected the productivity at the work site.

14. Discuss whether you would recommend this organization to continue in the work experience program.

Outcomes

15. Work Experience achievements

16. Examples of Accomplishments and the consequences of your work

17. Personal qualities professional and technical shills developed through work experience.

18. Personal Observation

19. Speculations, questions and predictions

20. Evidence of developing self awareness

21. Connections between personal experience and new information – what ne knowledge had been gained?

22. Description of how participating in work experience assisted with development and transition plan for completion of school and entering the workplace

23. SWOT Analysis of Agency

24. Recommendations on improvements Work Place