Writting a report

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Languages Discipline, Hong Kong Institute of Vocational Education

LAN4107 E&C: Reports

Assignment (EG)

Semester 2, AY1819

Submission date

Notes to students ➢ The assignment should be typewritten. Only hard copies will be accepted.

➢ Fill in the information in the box below and use p.1 as the cover page of the assignment. All pages of your work should be stapled together. There is no need to submit the data file.

➢ The assignment must be submitted on or before the submission date as specified by the module teacher. Please refer to the relevant regulations in the IVE/HKDI Student Handbook.

Name of student

Student number

Programme code/class

Campus

Marker Verifier

Code

Grade

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Languages Discipline, Hong Kong Institute of Vocational Education

LAN4107 E&C: Reports

Assignment: Writing a Report (25%)

Task

You are Alex Yip, an Engineering Trainee at Parson Land and Infrastructure Development

Company. You have received an email from your supervisor, Ir. Peter Howard. Follow the

instructions below and read the data file (Documents 1-3) carefully. Then, write a report titled

“Geographic Information System for Data Management and Analysis”.

Instructions

 There is one task in this assignment. You are required to complete your assignment

individually.

 In 350-400 words, write a report using your research results and all information given in

Documents 1 - 3. You should add your own explanations and elaboration

when necessary and/or appropriate. Your report should have the following sections:

1. Introduction (~50 words)

State the purpose and the scope of the report

2. Methodology (~50 words)

Describe how and/or where you obtain the information used in the report

3. Findings (~250 words)

(a) Basic functions of a geographic information system

 refer to Document 2

(b) Benefits of geographic information systems

 conduct your own secondary research, e.g. visit 1-2 related websites

(c) Evaluation of ProGIS

 refer to Document 3

4. Conclusion (~50 words)

Give a brief summary of the key information covered

 Organise your ideas before writing and proofread your work before submission.

 Direct copying from the data file or any other sources without acknowledgement will be

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Languages Discipline, Hong Kong Institute of Vocational Education

penalised.

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Languages Discipline, Hong Kong Institute of Vocational Education

Data File

Document 1: Email from Ir. Peter Howard

From: “Ir Peter Howard” [email protected]

Sent: 1 September 201-

To: “Alex Yip” [email protected]

Subject: Geographic Information System for Data Management and Analysis

Dear Alex

In response to our company’s rapid expansion and the increasing number of projects, I

would like to propose a new data management system for storing and editing the large

amount of data from a variety of sources to ease the process of planning and data

analysis.

I need your help to write a report on geographic information systems to be submitted for

discussion in our coming management meeting. In your report, please explain the basic

functions and benefits of a geographic information system and evaluate a potential

system, ProGIS. You need to carry out some research to collect the information about the

benefits of installing such a system. You should also refer to the information extracted

from the Engineering World Journal and my research results on ProGIS.

Please send your report to me one week before the management meeting. Thanks.

Peter

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Languages Discipline, Hong Kong Institute of Vocational Education

Document 2: Information extracted from Engineering World Journal (p.16, Issue 9,

Volume 10)

BASIC FUNCTIONS OF GEOGRAPHIC INFORMATION SYSTEM (“GIS”)

Document 3: Research results on ProGIS from Ir. Peter Howard

User Satisfaction Survey on ProGIS

Survey period: 10-23 June 201-

Number of respondents: 100 (land developers, surveyors, government departments)

Satisfied 81%

Not satisfied

19%

Respondents’ remarks

➢ different ways of data

display (maps, globes,

reports or charts) ➢ accuracy: >97%

➢ comprehensive

technical support (24/7

online chat room, web

courses and seminars

for users)

Respondents’ remarks

➢ resolution on 3D maps

→ relatively low

➢ price: slightly higher

than market average

generate geographic information by user requirements



customising reports on land & infrastructure

synthesise information from a diverse set of sources, e.g.

satellite imaging & financial data



analysing and planning

cloud-based data editing and storage



sharing via mobile devices