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RandallStarr_EASYPRESENTATIONS-1C3.pptxEASY PRESENTATIONS Making the most of Power Point
SFC Randall Starr*
Senior Small Group Leader
*Used with permission
Background
Army Basic Instructor Certified
Basic presentation use
Basic presentation creation
Small Group Instructor Certified
Worked at a Brigade Headquarters Unit in the Tactical Operations Center (TOC) and Administrative Logistics Operations Center (ALOC)
Sharepoint
Published slides
Presently assigned to the 124th Regional Training Institute (RTI) as an Instructor/Writer
Premade slideshows
Small group presentation
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From my experience in the military and as an instructor, presentation creation and application is a necessary skill.
Making the most of Power point
Slideshows can expand the knowledge that you impart during your presentation.
Many people do not utilize slideshows or power point fully.
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By using some of the lesser known functions of power point, you can improve your presentation versatility and increase the speed of creation.
Making the most of Power point
These functions can multiply the speed and effectiveness of your presentations.
They can also increase the versatility of your slideshows.
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Overview
Outline Tab
Presenter View
Custom Shows
Published Slideshows
These advanced functions can create many additional benefits to your slides
Expanded use
Greater versatility
Ease of creation
Delegate workload
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Overview
Outline Tab
Presenter View
Custom Shows
Published Slideshows
These advanced functions can create many additional benefits to your slides
Expanded use
Greater versatility
Ease of creation
Delegate workload
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Outline Tab
Ease of use – Creation of all your basic slides from one area
Limitations – Inability of use with some programs
Benefits – Creation of slides from outside documents
Simplifies the creation of slides
I have attempted this in Google slideshow in the past and have been unable to utilize it. Google may have updated their slideshow to allow this.
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View Tab
Outline View
Outline
Typing
Area
Click on the ‘View’ tab.
Click on the ‘Outline View’ button.
You can either type or cut and paste an outline into the outline area. The different levels of the outline become the different portions of the slide. ‘TAB’ in order to change the levels.
NOTE: if you cut and paste, you may need to adjust the different levels of your outline.
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Overview
Outline Tab
Presenter View
Custom Shows
Published Slideshows
These advanced functions can create many additional benefits to your slides
Expanded use
Greater versatility
Ease of creation
Delegate workload
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Presenter View
Ease of use – Available in slideshow tab
Benefits – Ability to view notes while presenting only the slides to audience
Presenter View allows you to view the ‘NOTES’ section below each slide while the audience views only the slide.
This is only available when you are using a projector or multiple monitors.
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Slide
Show
Tab
Presenter
View
Click on the ‘Slide Show’ tab.
Ensure that the ‘Use Presenter View’ box is checked. You can change which area has the ‘Presenter View’ by using the dropdown box next to ‘Monitor’
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Overview
Outline Tab
Presenter View
Custom Shows
Published Slideshows
These advanced functions can create many additional benefits to your slides
Expanded use
Greater versatility
Ease of creation
Delegate workload
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Custom Shows
Versatility – Creation of multiple slideshows from a single set of slides
Adaptability – Ability to tailor a pre-made show to your target audience
Custom shows allow you to create multiple presentations from one slideshow. A single set of slides can be tailored to different audiences without removing slides from the original slideshow.
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Slide Show Tab
Custom Slide Show
Click on the ‘Slide Show’ tab.
Click on the ‘Custom Slide Show’ button. Click on ‘New…’
Name your slide show and check the boxes of all the slides you want to use. You can even rearrange the order of the slides. Use the ‘Custom Slide Show’ button to present these shows.
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Overview
Outline Tab
Presenter View
Custom Shows
Published Slideshows
These advanced functions can create many additional benefits to your slides
Expanded use
Greater versatility
Ease of creation
Delegate workload
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Published Slideshows
Collaboration – Ability of different groups to work on individual slides
Control – Ability of publisher to edit group
This allows versatility in using your slideshows with groups. Multiple people can work on the same show with this function.
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File Tab
Publish Slides
Click on the ‘File’ tab. Then click on ‘Share’. You will share this show through the ‘Publish’ function. This will allow you to publish the show on a share point (collaboration page). Individuals can then sign out individual slides, alter them, and then save them back on the site. One use I have seen is creating single slides for different sections in the military. Each section works on their own slides in the share point and then save them. Then the slides from all the sections can be presented as one slideshow.
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summary
Outline Tab
Presenter View
Custom Shows
Published Slideshows
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Questions?
