question
SHABISHINIMA
question.docxPrewrite and Complete the Letter Draft
This assignment has four important steps.
1. Complete the prewriting for the informative/positive news letter:
· You may print the prewriting page and jot notes on it for yourself, or you may write notes on your own.
· You do not have to submit prewriting for any points, but don't skip this important step!
2. Complete a draft of the informative/positive news letter:
· Choose one of the following human resource cases from Module 10 in your textbook: 10.13, 10.14, 10.16, or 10.17. If the exercise says write a memo, write a letter. Also address your letter to a specific individual of your own choosing: real or created.
· Refer to page 146 in your textbook. Fig. 10.1 contains five boxes: main point, details, negatives, reader benefits, and goodwill ending.
· Think of each one of these boxes as being an individual paragraph with the exception of the negatives.
· Instead of an individual paragraph for the negatives, combine the negatives (if any exist) in with the reader benefits. Hence, your letter will contain four paragraphs:
1. State the positive news. Summarize the main points (3-4 lines in length).
2. Provide details and explain fully. Elaborate on the summary in the first paragraph (5-7 lines in length).
3. Discuss benefits to the reader. If negatives exist, present them compactly in the middle of the paragraph and link the negatives with the reader benefits (5-7 lines in length).
4. Goodwill ending. One or two positive, forward looking statements (2-3 lines in length).
Make sure your letter is in 12 point type with the correct spacing. Don't let the close (the Sincerely, and your name) go to a second page; you can adjust the top and bottom margin so the close can fit on the same page, but do make sure you have at least a 1 inch margin on the sides.
Tip for prewrite
Read: There are four Human Resource cases for the Module 10 letter in your textbook: 10.13, 10.14, 10.16, or 10.17. Pick one case.
Write a letter in block format and address the letter to an individual--an employee of your company. If appropriate, you may address the letter to an individual at his/her home. In that case, you may leave out the company name and title in the inside address. Also, your title is Human Resources Director or something along that line.First Paragraph Determine: the positive news and main points. For example, the positive news for exercise 10.17 will state the opening of the new fitness center. The main points might state that the center will include classes, a swimming pool, and weight machines. State the positive news with a "you-attitude statement. For example: "Beginning October 9, you can take advantage of _______." Then, write a summary of the main points using "you-attitude" statements." Examples include: "The fitness center will include classes, ______, and _______," or "You can enjoy _______," or "You can use _________."
Third Paragraph Brainstorm and Determine: reader benefits and any negatives. On exercise 10.14, for example, your reader will want to know that using the elder care program can save time and money. Think about the benefits to the employee. One negative might include that employees must use personal and/or sick time to take care of relatives. However, employees could view this as a benefit if you word the statement as a benefit. Instead of using words like "you must," and "you will be allowed," use phrases such as "you can _____."
Fourth/Last Paragraph Brainstorm and Determine: goodwill endings. You only need to write 1-2 sentences. Make sure these are positive forward looking statements. For example, exercise 10.16 announces flu shots. A goodwill ending might include a statement such as "Now, your flu shots come pain free." You might also restate the date or time
NO.2 Assignment.
After revising your informative and positive news letter, submit your final revised letter to this drop box on or before the posted deadline. Do not cut/paste into the textbox; instead attach your work in either .doc, .docx or .rtf format. Double check your submission to make sure your file truly did attach.
TIP FOR NEW LETTER
The correct use of these criteria will determine your grade on your final letter:
· The letter is organized correctly:
1. The first paragraph gives the positive news and provides a summary of the main points. This paragraph is 3-4 lines in length.
2. The second paragraph gives details. This paragraph is 5-7 lines in length.
3. The third paragraph provides reader benefits and any negatives. This paragraph is 5-7 lines in length.
4. The fourth paragraph states a goodwill ending. This paragraph is 2-3 lines in length.
· The letter uses "you-attitude" throughout; the letter emphasizes what the reader wants to know and does not use "I, me, my, myself, we," or phrases that emphasize "The company (name)" and not the reader.
· The letter uses positive words and de-emphasizes any negatives. Does not use negative words such as "no" and "limited," plus most "un-words, in-words," and so forth (refer to module 7 for a list).
· The letter provides specific and precise reader benefits. Detailed examples of how the reader will benefit appear in the third paragraph.
· The letter does not refer to the reader's or the writer's feelings at all.
· The writing includes specific and accurate word choice and details and does NOT use the following words: thing, good, really, very, extremely, wonderful, outstanding, or any synonym of the above (refer to the online lesson in week 2 on using precise words).
· The writing uses active versus passive voice. The writing uses is, are, was, were, be, been, being, and am ONE time or less per paragraph, and does not use "There is, there are, there was, there were, there _____ be, and there ______ been" at all. Instead, the writing uses action verbs such as describes, shows, presents, writes, run, ran, talked, talk, and so forth. (refer to the online lesson in week 2 on action verbs).
· The writing uses familiar words.
· The writing does not use slang, cliches, trite or over-used expressions, or biased and sexist language. (Be sure the salutation goes to Ms. if the letter is addressed to a woman).
· The writing is free of typographical errors.
· Words are spelled and used correctly.
· Commas, quotation marks, and other punctuation marks are used correctly.
· The writing contains correct grammar without sentence fragments, comma splices, and run-on sentences.
· The letter is formatted correctly:
1. Block format is used.
2. 12 point Calibri or Times New Roman font is used.
3. Spacing is correct.
4. The letter includes a company letterhead, date, inside address to an individual at a company, a salutation followed by colon, four paragraphs, and a close.
5. All components except for the letterhead are lined up on the left margin.
