Project Plan

Running head: PROJECT PLAN

Emad Alkhadabah

Central Michigan University

MSA 647

Dr. Michael Dillon

February 7, 2021

PROJECT PLAN 1

Project Plan

Section 1: Summary

The project is on the construction of an adult education center that promotes literacy for

individuals of all ages. The center would provide a positive ambience where the older persons

would engage with their peers. The center would be constructed as part of the university’s

buildings so that it would be easier to integrate the program with the university’s programs. It

would be easier for the learned university staff to promote intelligence in the local community

members. The center would not be limited to faith-based, for profit, non-profits, and union

organizations. The adult center requires a project manager, human resource development team, and

workplace assessment (Nylander et al., 2018). There should be an effective management team led

by a project manager highly experienced in running projects. This would improve connection of

the public with the project’s stakeholders.

The project promotes the development of an effective method of dealing with the rising

cases of unemployed adults due to lack of education in certain areas. The appendix section of this

paper contains all stakeholders involved in the project’s development. It is imperative to involve all

the persons mentioned since they would deal with the issues using their unique expertise. The

project shall involve a planning phase that aligns the various activities involved in the conception

phase that this paper has dealt with. The next phase shall be launch phase that shall connect the

project with the public’s expectations. It would be possible to determine whether the project

adhered to expected outcomes.

The next phase of the project is performance assessment. This improves the quality of the

adult education center since it provides insight into the public’s behavior as the project got

implemented. The next phase is the close of the project after it gets determined that the expected

PROJECT PLAN 2

outcomes were achieved. The adult education center that focused on all these areas would provide

an effective method of limiting the government’s budget on supporting persons with lack of self-

sustenance. Even after the project closes, the tasks would be ongoing so that the overall objective

of promoting economic development would be promoted.

Section 2: Phasing

Phase I:

Scoping

and

Planning

Phase II:

construction

Phase III:

Install and

Test needed

Software

Phase IV:

Conduct

Hardware/

Software

Testing for

compatibili

ty and ease

in use

Phase V:

Conduct

Training

Phase VI:

Implementatio

n

and Roll out

Phase VII:

Evaluation

and Post

Implementat

ion

30 days 120 days 30 days 30 days 30 days 30 days 90

days

PROJECT PLAN 3

Section 3: Schedule – Milestones

Deliverable Recipients Delivery

Date Delivery Method

Statement of Work Subcontractors 1/3/2021 meetings

Work Breakdown

Structure

Integrators 1/3/2021 meetings

Status Reports C-level managers 2/3/2021 meetings

Construction Construction Team 3/3/2021 On site

Training Employees 6/6/2021 In person

Implementation c-level

managers/professors

8/7/2021 On site

Evaluation c-level managers

/professors

9/11/2021 On site

New student login and

joining program

Students 12/7/2021 Onsite/website

Section 4: Resources

1. Development: During this phase, the organization will be conducting a market research

to identifying the possible number of students in the area that will be interested in joining the

program. Furthermore, research will be conducted on the best time for the students to attend their

lessons. The collected data will guide the overall planning of the whole program.

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2. Test: In this phase we will be investigating the program and testing for various

scenarios. A testing team shall be assigned to carrying out this phase.

3. Production: During this phase, the organization will be deploying the new classes that

are part of the program in various locations. Our team might be travelling to other locations to

ensure that as many people know of the program and are ready to join.

Section 5: Organization

Project Team: This includes a group of resources that work on the deliverable of the full

project.

Duties include:

 Completing the project tasks that are within the set budget, timeline, and meet required

expectations.

 Proactively communicate status and managing expectations.

Project Manager/Leader: Manages the full project, which includes leading and planning

the development of all aspects of a project (McClory, Read & Labib, 2017).

Duties include:

 Developing a project plan.

 Recruit staff.

 Assign tasks and roles to project team members.

 Provide current updates to upper management.

PROJECT PLAN 5

Project Analysts: Responsible for guaranteeing that all requirements are met accurately

and effectively before the solution is developed and implemented (Abad et al., 2019). Duties

include:

 Gather requirements from all units.

 Document all technical and operations requirements.

 Verify if project deliverables meet the requirements.

 Test solutions.

QA Manager: Help to convert project requirements and design documents into testing

cases and scripts. These scripts are often used to verify if the project meets the needs of the client.

Designer: Responsible for fully understanding the project requirements and build and

design a solution to correlate to those needs.

 Determine the best approach to the solution.

 Determine the model and scope of the solution.

 Determine student needs.

Tester: Tests the program to ensure there are no defects before its full implementation.

Section 6: Change Management

The purpose of this change management plan is to ensure that an appropriate plan is in

place regarding all facets of the project plan. This plan is designed to prepare the project

stakeholders for any operations and technical changes that result from the implementation of the

project.

PROJECT PLAN 6

A change management team will be created to facilitate, communicate, analyze and

implement changes. The Change Management team will consist of a Change Manager and a

Change Analyst and the Project Manager.

The duties of each member are as follows:

The Change Manager:

 Be accountable for all changes resulting from the project.

 Facilitate all communication between project management team and stakeholders.

 Document all suggested changes and record said decisions on those changes.

The Change Analyst:

 Identify, document, and assess changes for their impact on the project scope/cost/timeline.

 Define and provide guidance on implementing changes.

 Participate in change evaluation.

 Monitor the effectiveness of made changes.

The Project Manager:

 Work with change manager and change analyst to keep project scope updated with

potential changes.

 Communicate any potential changes with the project team.

 Define new timelines and expectations as needed to project team and stakeholders.

 Keep an open dialogue between the project team, change management team and the

stakeholders.

PROJECT PLAN 7

Section 7: Risk Management

Risks would include: delays such as in weather-related delays issues that would cause days

of not working on the construction and site set up, waiting on approvals for more resources, lack of

communication between departments for approvals, and difficulties in training on the new duties.

Also, website outages would affect student logins. The risks should be identified and addressed

immediately by the project manager in order to making adjustments as needed for the project.

Section 8: Performance Assessment

performance assessment is meant to improve the quality of the adult education center since

it provides insight into the public’s behavior as the project got implemented. The project

management team will have to employ the use of key performance indicators (KPI)

1. Budget control-by recording the salaries paid out to permanent staff during a

reporting time. By assigning specific departments and people budgets and holding them

accountable.

2. Using a survey will be done on the students every month to rate the program on its

effectiveness. Every quarter of the year a test will be issued out to students to stablish whether the

program works.

In order to implement a performance measure on the provision of education the use of the

balance score card on the teaching staff can be implemented. The balance score card would have a

direct implication on whether the concerned staff was effective at his work.

References

Abad, Z. S. H., Gervasi, V., Zowghi, D., & Far, B. H. (2019, May). Supporting analysts by

dynamic extraction and classification of requirements-related knowledge. In 2019

PROJECT PLAN 8

IEEE/ACM 41st International Conference on Software Engineering (ICSE) (pp. 442-453).

IEEE.

McClory, S., Read, M., & Labib, A. (2017). Conceptualising the lessons-learned process in project

management: Towards a triple-loop learning framework. International Journal of Project

Management, 35(7), 1322-1335.

Nylander, E., Österlund, L. & Fejes, A. (2018). Exploring the Adult Learning Research Field by

Analysing Who Cites Whom. Vocations and Learning 11, 113–131.

https://doi.org/10.1007/s12186-017-9181-z.

PROJECT PLAN 9

Appendix B

Stakeholder Analysis Matrix

Name Level* Engagement** Concerns

John Owen Project Manager

Resistant Is concerned about the impact on her unit. The project may mean her unit has less work going forward.

Mary Oak Human resource leader

Resistant Is concerned that the professors may feel overburdened by the new duties

Cate Bolt Shareholders/ through chairperson

Concern Concerned whether the proposed project might lead to the attainment of expected results

Brian Harper Engineering firm/ through the project head

Concern Is concerned that the new constructions might compromise existing structures and related systems

Phyllis Octo Architect Concern Is concerned whether the construction will be done in the allocated time

Job Bernie man

Student Leader

Resistant Is concerned that students might not be willing to learn in the same environment as college students

PROJECT PLAN 10

Appendix C

Stakeholder Interview Questions

Question Who to ask

Is there anything that you anticipate challenging the success of the project?

John Owen (the project Manager)

What are the challenges that you expect to deal with by having the new program site next to the college?

Phillis Octo (architect)

Do you have a contingency plan in place, incase, the project does not yield the returns you anticipate?

Robert Hedge (investor)