Gee Week4

Human Right Campaign (HRC)

Organization Project Proposal Plan Part 2

Project budget Comment by Carol: Have you reviewed my earlier comments? You are to begin with the title as it appears on the cover page. The title is not to be in bold per APA guidelines. Then, you are to proceed with an introductory paragraph. What do you intend to present? You would also need to identify your specific project so the reader would understand how you are applying the various topics to your project.

The project budget is an extensive estimate of all the total financial cost required to complete a particular project. This budget is inclusive of cost of materials, labor costs, operational cost and any bother direct cost that is involved in the project at hand. The main aim of a project budget is to provide the sponsor with the correct anticipated cost to complete the project (Diab, Varma & Panthi, 2017). The project budget also enables to track if the financial success of the project. Project manager, sponsors, and the project team are the people greatly involved in the project begetting. In this case, the project that will be implemented in this proposal is to build new organization office in Delaware which will help the organization to bring services to the potential victims which are central to organizational best practices that will lead to success. Comment by Carol: I am looking for you to distinguish between a labor and a capital budget. I’ll read on to find out more. Comment by Carol: The same font and font size should be used throughout. Comment by Carol: Enables who or what to track? Proper grammar is to be used throughout. Comment by Carol: The project manager… Comment by Carol: ?? Comment by Carol: No. You are to use the project topic that was approved in Week 1. You are to focus on developing and implementing a new hiring process.

The building will have as many offices that will include counseling, reporting, legal and organization management office. Construction of that kind of an office requires extensive research before the projects start to ensure that the financial resources used are not wasted at the end. The construction of this office which is estimated to hold about four departments to ensure the clients in Delaware community enjoy the service of HRC is estimated to cost over $130 per square foot. The office is estimated to occupy a two-story building with a total of 100000 squares foot. Therefore the total cost estimated for this project is close to $13,000,000.this cost if inclusive of the construction material, subcontractors, architectures, civil engineers, mechanical engineers, excavators, furniture’s, government regulations among others. In this project proposal for my organization of interest, HRC is to construct a new organizational office in Philadelphia which will provide services to people in Delaware County we decided to use the available resource of our subcontractor by the name Premium Quality Construction located in Philadelphia. By choosing this company was to get a 5% discount on the total estimated cost of the project. Comment by Carol: You are not permitted to change project topics at this point. You will want to focus your individual assignments on what was approved. Comment by Carol: How did you arrive at this cost? I did not see a MS Project file included with your submission.

Labor budget of the project Comment by Carol: Each key word in a level one heading is to begin with a capital letter per APA guidelines.

This is the number of labor hours required to complete a project. Labor cost management defines a project, forecasting, budgeting and managing other cost is easy, but when it comes to labor, it’s what makes the project succeed better work force will eventually result to a successful project (Epstein & Shapiro, 2017). On the other hand, poorly motivated and underproductive workforce will make the project fail. Regarding that the longer the crew works, the higher the costs and therefore effort should be done in reducing the working hours to avoid excess use of finances. With the help of the project manager and a team of the project management, we came up with the estimated cost for this office construction project. Comment by Carol: What is the number of hours? The number of hours is only one variable used to calculate the labor budget.

Unit pricing from estimate (materials and labor) = $40,000. Comment by Carol: I need for you to clearly identify who is completing each activity in your schedule (which was to be started last week). Then, you would need to explain the calculations performed to arrive at these numbers.

Material costs from vendor quote = $15,000 Comment by Carol: If material costs are here, then why are they also included in your capital budget? Further clarification is needed.

Labor budget = (Unit pricing – Materials) = $34,000

Average burdened labor rate = $20/hour

Labor hours = $34,000/$20 = 1300 hours.

Capital budget

This is the process of allocating finances to the various areas as required to complete the project. In this project, we allocated funds to the construction of the project as follow; Comment by Carol: There is a bit more to distinguishing between a capital and a labor budget. Might you elaborate?

Construction material $2450000

Furniture’s $260000

Architects $100000

Government certification $8000000

Engineers $7000000

Excavators $2300000

Total costs $13000000

Scope and schedule of the project labor and capital

Understanding project labor and capital scope are important as it provides the required data to estimate the project cost and time required to complete the project. The scope is also important as it provides the project planners and designers with the information regarding the activities that will be involved in the project and the requirements to complete the project successfully. This office construction project was planned to take the shortest time possible so that victims can access the services as soon as possible.

A lot of labor and material are required for the successful completion of the project but still to complete it is limited. It will also require human capital and skills which will be vital during the planning and design stages of the project. The project will be done in the way that it fits the requirement of an office and therefore, high levels of skilled manpower will be required. With this consideration with hired a time manager who designed the best time frame to complete this project. This project will be developed in one year since it is required to be successful at the end. The project will begin with consultation and project evaluation which will be done in one month. This stage is important as it will identify the best place where the office will be built. The second stage will be project design and planning for project implementation.is was assumed that in that one year only the estimated budget of $130,000,000 would be used with no other cost though we had a contingency plan in place in case of any eventualities.

Risk management plan

In any project management, there must be anticipations that something may go wrong and this makes a project successful. Solid project risk management practices should be taken to deliver the project in the stipulated timeframe (Klakegg, 2016). Proactive risk management allows a project manager to optimize project results by implementing proven tools to plan for both threats and opportunities. For this project, we came up with a risk management plan which included the following steps. Comment by Carol: …wrong, and Run-on sentences can be corrected with the appropriate use of punctuation or by creating multiple smaller sentences. Comment by Carol: Writing in the first person is discouraged. Writing in the third person is preferred. APA guidelines apply.

Identify risk and consequences: we formed groups and discussed the potential risk that may arise in the course of the project implementation. We also pointed out if the risk could affect the schedule and resourcing of constructing the office. Comment by Carol: What are some specific risks associated with developing and implementing a new hiring process for ACCO Brands?

The probability of the risk was occurring: we were able to assess the percentage in risks occurring that would affect the office construction.

Impact of the risk: we discussed the potential impact if any risk occurred during the project implementation and we noted the possible scale since the office construction was a large project and a lot of resources were involved compared to other smaller projects.

Prioritizing the risk for mitigation: After identifying the potential risks, we planned for mitigation depending on the severity to the office construction project in case it occurred during the one year of the project process.

Mitigation of the risk: we came up with the steps of eliminating the risk. We put aside about $2000000 to cater for any budgetary allocation that may necessitate addition during the implementation. For example, the price of construction material may rise due to dollar pressure.

Internal and external risks and their respective contingency budget plans

Internal risks are the risks that are faced by any company based on its internal organization occurring from its day today’s operations. These risks can be avoided by having better management in the company (Nicholas & Steyn, 2017. In our office construction project example of an internal risk, we identified was that some of the internal project managers were not competent in the construction industry to oversee this big project. We then came up with extra $25000 contingency fund to hire a new project manager to assist in the project management. Comment by Carol: What is the risk? Do you know the difference between a risk and a risk factor? A risk is what might happen.

External risks: this is the risks that face an organization, but they are beyond their control. In our project, we discovered one external risk which was the current political stalemate that made the dollar weaken. This could directly affect the cost of office construction materials making the price to rise. In response to these risks, we developed a contingency budget plan of setting aside $1200, 000 to supplement the estimated budget in case of such occurrences. Comment by Carol: How did you arrive at this number?

Reference Comment by Carol: Were our assigned readings of any value?

Diab, M. F., Varma, A., & Panthi, K. (2017). Modeling the Construction Risk Ratings to Estimate the Contingency in Highway Projects. Journal of Construction Engineering and Management, 143(8), 04017041. Comment by Carol: This is not in accordance with APA guidelines.

Epstein, B., & Shapiro, A. F. (2017). Employment and firm heterogeneity, capital allocation, and countercyclical labor market policies. Journal of Development Economics, 127, 25-41. Comment by Carol: You may want to review APA guidelines as they apply to references.

Klakegg, O. J. (2016). Project Risk Management: Challenge Established Practice. Comment by Carol: Additional information is needed to bring this into accordance with APA guidleines.

Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Taylor & Francis.

Grading Guide