Leading Organization & People : Project Plan

2. Revised: Statement of Team Decision Protocol (In Project Plan)

3. Narrated PowerPoint Slide(s) for Team Management

4. Narrated PowerPoint Slide (s) Assessments for managing team dynamics

A. Team Contact Information

B. Mission Statement

To inspire and enable effective communication asynchronously while making collaborative efforts to achieve shared goals and objectives.

C. Vision Statement

To cultivate a successful virtual multicultural team.  

D. Shared Values

“The CREW” is committed to the below shared values.  It is our belief that if adhered to appropriately, these values will result in a cohesive and effective (team) culture. This is necessary to produce a solid deliverable.

Collaboration - All members are expected to participate and contribute equally. Decisions are not made by one person.  The group will have a formal consensus on project decisions.

Communication - Effective communication is essential to a successful team.  Team members should offer ideas and be empowered to respectfully challenge areas in which they disagree. 

Ownership - The entire team is essential to the overall success of the project.  Each team member is responsible for their assigned parts.  Team members must ensure their specific sections are well executed and timely.  

Respect - Respect should be bidirectional and mutually shared within the team.

E. Clifton Strengths Team Grid Group Profile

The Team grid is helpful structuring the work that needs to be accomplished in this project...;

1. It enables easy identification of members with similar traits.

2. Assignments/tasks can be assigned based on the strength of a team member.

3. Knowing the strengths of your team “breaks the ice” and foster conversation.

4. Organizing a team with varying strengths will yield a balance approach to the task at hand. 

F. Desirable Team Behaviors and Consequences for Noncompliance

“The Crew'' will adhere to and conduct themselves in compliance with Raytheon Technologies Corporation “Code of Conduct”. These set ofteam behaviors were established to create a safe and healthy work environment free of discrimination and sexual harassment.

·         Treat Everyone with Dignity and Respect.

·         Understand and consider the needs and impacts of your performance on the team.

·         Be a professional by demonstrating effective communication, honor, and integrity.

·         Display the ability to make timely decisions and solve problems.

·         Conduct After Action Reviews (AARs) to improve and or maintain performance.

Failure to comply with team behaviors may result in retraining of violated behavior, written admonishment, and or termination for dereliction of performance and conduct.   

G. Summary of Each Individual Member’s Self-Assessed Major Contribution Focus 

 The self-assessed major contribution focus is an effective tool that centers on the individual’s known qualities and areas of improvement. The understanding and management of these capabilities will be helpful in assigning members to team roles.  

(Note: Honest self-assessment is important. You will want to use this information to help you distribute the work in a way that leverages your individual and team advantages.)

H. Team Conflict Management Plan 

Each individual will complete his or her part of the outline . Each person in the group will support their writing from extensive online research. If any of the team members has an issue with a specific individual they will talk to that person directly via email. If talking to the person doesn’t work then the team will reach out to the professor for guidance on how to rectify the situation at hand. 

I. Statement of Team Decision Protocol

“The CREW” can openly make critiques and suggestions of each part of the outline. Our team recommends that we thoroughly research the project so that there is unified understanding of the project for all so that we will all be in sync. 

J. Encouragement of Teamwork

“The CREW”  will stay in constant communication with each other and hold calls weekly that will allow for any frustrations to be addressed, so that a resolution can be found. If there are any concerns about the commitment to the task(s) assigned a team member will be assigned to address the concerns. If a team member does not comply with the rules and task of the group, then the professor will be contacted (via call or email) and sought out for guidance on resolving the issue immediately. Certain deliverables will be assigned and if a member of the team is not doing their fair share, the group will discuss how to best divide the workload.

K. Team Self-Assessment Approach and Methodology

“The CREW” will use direct peer reviews and team evaluations to measure the overall performance moving forward. Second, team discussions and talks between members will be used to identify strengths and weaknesses, while figuring out the best way to eliminate the gaps to optimize performance.

Instructions:

As a team, select an organization to work with. To do this, first review your individual organizational analysis projects. Then, as a team, decide if one of your organizations might be a good choice for Project 4. If none of the team members' organizations seem to be a good fit for this project, identify and agree on a possible alternative to submit to your professor for approval.

Your team is expected to identify necessary facts about their chosen organization for the project and to integrate relevant MBA concepts and course materials with those facts. Throughout the project, your team should demonstrate a deep understanding of both your organization and the MBA concepts and course materials.

After you have a good idea of the scope of work, discuss with your instructor any limiting factors you may encounter as you work on this project.

When you have completed this step, proceed to Step 2, where you will work on a team agreement, project work plan, and team member grid.

**Project 4 Final Deliverable: Team Narrated Presentation

Your CEO has tasked your team to prepare a narrated PowerPoint presentation on implementing virtual, multicultural, geographically distributed teams in your organization. This report will be presented to the board of directors, and your team needs to work together to produce the report quickly and efficiently. Your team’s presentation should span 12 to 15 slides (excluding introduction and reference slides), include a 25- to 30-minute narration. The notes for each slide must be included in the space below the slide to which the notes refer, with proper APA citations as appropriate (on the slide and in the notes). A reference list in APA format is required.  

Your first task is to select an organization to work with, and you should choose from among the organizations you and your team members reported on for the organizational analysis. Once you’ve selected an organization, you can move on to researching and creating the presentation.

Your team is expected to identify necessary facts about their chosen organization for the project and to integrate relevant MBA concepts and course materials with those facts. Throughout the project, your team should demonstrate a deep understanding of both your organization and the MBA concepts and course materials.

The presentation should research and make recommendations about the following:

· team type

· team principles and guidelines

· team size

· team composition

· team roles

· team leadership model

· team management

· assessments for managing team dynamics

· managing culturally derived orientations and preferences

· team training

· technology solutions for virtual teams

· advantages and challenges of working in virtual teams

· cost benefit analysis of virtual teams vs. cross-site travel alternative

Keep in mind that all recommendations should address the following issues:

· efficiency

· seamlessness

· cost-effectiveness

As your CEO emphasized, the culture of your organization is data-driven and data-based, so all your claims, recommendations, and arguments should be supported by data and evidence. 

Your CEO has tasked your team to prepare a narrated PowerPoint presentation on implementing virtual, multicultural, geographically distributed teams in your organization. This report will be presented to the board of directors, and your team needs to work together to produce the report quickly and efficiently. Your team’s presentation should span 12 to 15 slides (excluding introduction and reference slides), include a 25- to 30-minute narration. The notes for each slide must be included in the space below the slide to which the notes refer, with proper APA citations as appropriate (on the slide and in the notes). A reference list in APA format is required.  

Your first task is to select an organization to work with, and you should choose from among the organizations you and your team members reported on for the organizational analysis. Once you’ve selected an organization, you can move on to researching and creating the presentation.

The presentation should research and make recommendations about the following:

· team type

· team principles and guidelines

· team size

· team composition

· team roles

· team leadership model

· team management

· assessments for managing team dynamics

· managing culturally derived orientations and preferences

· team training

· technology solutions for virtual teams

· advantages and challenges of working in virtual teams

· cost benefit analysis of virtual teams vs. cross-site travel alternative

Keep in mind that all recommendations should address the following issues:

· efficiency

· seamlessness

· cost-effectiveness

As your CEO emphasized, the culture of your organization is data-driven and data-based, so all your claims, recommendations, and arguments should be supported by data and evidence. 

** Narrated PowerPoint Presentation

One of the things you will need to be able to do in this course is create a narrated PowerPoint presentation. What that means is that you will be recording an audio track—your spoken voice—for each slide in your presentation. First, here are some general guidelines that should help you with this task. Later in this document you will find specific instructions for various types of hardware and versions of PowerPoint.

As with any project, it is good to begin by creating an outline. This will help you determine how many slides you will need to develop and how much information you will need to present on each slide. It should also help you determine a logical order in which to present your material.

Now you are ready to begin work on your slides and your script. You may find it easiest to create a slide based on your outline and then write the script for that slide. Or you may decide to create all of your slides and then write your full script. Another alternative is to write a full script first and then create your slides.

Here are some recommendations for your slides:

· Keep slides uncluttered by using very brief bullet points—only a few key words each.

· An easy way to make your presentation look more appealing is to use one of the designs provided within PowerPoint.

· Adding images and/or clipart is another good way to add some visual interest to your presentation, but don't overuse these.

· When you are citing your sources of information on a slide, use a small font size so the citations don't detract from the primary points you are making.

·  Be sure to proofread carefully: Any errors on a slide will be particularly noticeable because of the relatively small number of words.

· When you record your audio for each slide, a loudspeaker icon will appear in the middle of the slide. You can drag this icon to a better position (often the bottom right corner of the slide) so it doesn't interfere with the bullet points you have included.

Presentation Script

The script for your presentation can be a complete word-for-word documentation of what you intend to say as each slide is displayed, or it can be a much briefer set of notes that you will use as a reminder while you are recording to ensure that you cover all the points you intend to make. The latter approach is preferable, because this makes it less likely that you will sound rushed or overly scripted when you are speaking. Keep in mind that if you were making your presentation in person, you would not want to be reading your comments; instead, you would want to make eye contact with your audience.

Here are some additional recommendations for your script:

· Try to keep the amount of narration to less than two minutes per slide. If you find that you need to say more than that, it is probably a good idea to create another slide so your audience doesn't get bored.

· Make sure your script and what appears on your slide are closely related so your audience can easily follow what you have to say.

· Don't simply read the material on your slide—add value by providing additional information.

Recording the Narration

At this point, you have created and saved your slides as a PowerPoint presentation, and you have your script ready. Now it's time to record your audio.

Here are a few general recommendations before you record:

· If you are using a computer to record, consider using a headset/microphone combination rather than the computer's built-in speakers and microphone. It isn't necessary to spend a lot on a headset/mic (typically $20 or less), and you will be rewarded with better sound quality and less background noise.

· Make sure your headset/mic is installed and working. There are simple programs on both Macs and PCs that allow you to test whether recording is occurring and whether the sound quality is acceptable.

· Choose a quiet location to do your recording so that background noise is minimal.

· When you begin recording, speak clearly and conversationally without rushing.

· Remember that it's easy to redo the audio for a slide. If you're not happy with the way it sounds, you can do it over.

· Once you have completed and narrated your presentation, it is a good idea to email the file to another computer. If you are able to watch and listen to the slide show successfully on the second computer, you will know that the audio files have been successfully embedded in the presentation.

Recording Instructions

For a PC with Windows 7 or Windows 10 and PowerPoint 2010:

1. Open your presentation file in PowerPoint.

2. Click on Slide 1.

3. Click the Insert tab in your menu bar, and then choose Audio (the speaker icon at the far right).

4. When you click on the Audio icon, you should see three options. Choose "Record audio."

5. A new window will open with three recording controls. When you are ready to record, click the red "record" circle. You'll see the "total sound length" counter start to increment so you know how long you've been speaking. When you're finished, click the square "stop" button. If you now click the arrow, you'll be able to hear what you just recorded. And before you close this pop-up box, rename the audio file to something appropriate (e.g., Slide 1 Audio).

6. Now you can follow the same process (steps 2–5) for each of your remaining slides.

7. When you are finished, save the presentation. In fact, you may wish to do this after you record each slide.

8. Now play the full presentation back as a check on both your slides and your narration. To do this, click "Slide Show" in the menu bar at the top, and choose "From beginning."

9. Once you have made any final changes, save the presentation again.

For a PC with PowerPoint 2003:

1. Open your presentation file in PowerPoint.

2. Then in the slide sorter click on your first slide. (There are other ways to do this; this is just the easiest!)

3. Then go to the top of your screen in Microsoft PowerPoint. Go to Slideshow and select that. Scroll down and select Record Narration.

4. Check the microphone level and set the quality (remember that you want the quality to be good enough for your audience to hear, but it's not necessary to choose the top quality because that may make the file unmanageably large).

Warning: Do not click on the option to link the narrations; this will create a separate (not embedded) sound file. When you upload your presentation to the classroom, the sound file will be left behind on your computer.

1. Click OK and begin recording. When you finish with one slide click the left mouse button one time. Continue with your presentation one slide at a time until you are finished.

2. At the end, click Save.

3. Now play back your presentation by going to the Slideshow Menu again and select View > View Show or just press F5. If the show progresses through on its own with sound, you are 95% of the way there. Save the presentation immediately with a new file name to prevent loss.

For a Mac with PowerPoint 2010:

1. Open your presentation in PowerPoint.

2. Click on your first slide.

3. On the menu at the top of your screen, click "Insert."

4. Then choose "Audio: Record Audio."

5. This will pop up a recording window. Make sure your headset microphone, not the computer's internal microphone, is selected as the sound input device.

6. When you're ready to begin recording, click the red record button, and start speaking naturally. When you're finished recording the audio for that slide, press the stop button. "Save" the file.

7. Click on the next slide, and repeat the process.

8. Continue with your remaining slides until you are finished.

9. Do a slideshow of your presentation, listening to ensure that audio is playing back correctly for all slides. If you want to change the audio for one or more slides, just click on the slide and go through the "Insert: Audio: Record Audio" process again. The original audio will be overwritten.

10. When you are done, save the file. You can check the size of the file by choosing the "File" menu at the top, clicking "Properties" at the bottom of the list, and choosing "General."

11. You will need to be mindful of file size, since the audio component of a narrated file on a Mac can be very large. For example, in a 48MB narrated PowerPoint, 44MB might be accounted for by the audio alone. It is possible to upload very large files to LEO discussion areas, but patience will be needed because it is a time-consuming process.

For an iPhone (to record audio only):

1. The Voice Memos app that comes standard on the iPhone can be used to record your voice. Just speak normally as if you are talking on the phone. Do this for each slide.

2. Once you are finished, the app allows you to email the recorded files to yourself.

3. The files are in MPEG4 audio format which can be played on Macs or Windows.

4. Save the emailed audio files on the computer where you have your PowerPoint presentation, being sure to note the files' location.

5. Open the presentation in PowerPoint.

6. Click slide 1, then click "insert," "audio," and "audio from file."

7. Do the same with your remaining slides, matching them up with the emailed audio files.

8. Run the slide show to make sure the audio has been successfully inserted on each slide.