Project Management essentials Assignment
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PROJECTMANAGMENTESSENTIALSAMPLEASSIGNMENT.pdf
Project Management Plan
Burnaby – Sperling Avenue Connector Upgrade
Prepared by: Vahideh Aghaei
Sheila Nguyen Baran Najafi
Sanjot Kaur Harman Sandhu
Mansi Sharma
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TABLE OF CONTENTS
1- PROJECT CHARTER .................................................................................................................. 2-5
2- IDENTIFICATION OF CUSTOMER ................................................................................................ 6
3- IDENTIFICATION OF SPONSOR .................................................................................................. 6 4- STAKEHOLDERS ANALYSIS ........................................................................................................ 7
5- PROJECT SCOPE STATEMENT ................................................................................................ 8-10
5-1 INTODUCTION ……………………………………………………………………………………………………………………8
5-2 OBJECTIVES ………………………………………………………………………………………………………………………..8
5-3 HIGH KEY DELIVERABLES …………………………………………………………………………………………………....8
5-4 PROJECT SCOPE ………………………………………………………………………………………………………………….9
5-5 TECHNICAL REQUIREMENTS ……………………………………………………………………………………………….9
5-6 EXCLUSION ………………………………………………………………………………………………………………………...9
5-7 CONSTRAINTS …………………………………………………………………………………………………………………...9
5-8 ASSUMPTIONS ................................................................................................................... 10 6- STATEMENT OF WORK ....................................................................................................... 11-13
7- WORK BREAKDOWN STRUCTURE ...................................................................................... 14-15
8- WORK ACTIVITIES EXPLAINED ............................................................................................ 16-21
9- PROJECT COST ................................................................................................................... 22-24
10- PROJECT SCHEDULING ....................................................................................................... 25-27 10-1 MILESTON ……………………………………………………………………………………………………………………..25
10-2 PROJECT GATES …………………………………………………………………………………………………………….25
10-3 GANTT CHART ………………………………………………………………………………………………………….26-27
11- RISKS ANALYSIS .................................................................................................................. 28-30
12- PROJECT TEAM .................................................................................................................. 31-32
13- PROJECT COMMUNICATION ................................................................................................... 33
14- KEY PERFORMANCE MEASUREMENTS .................................................................................... 34 15- QUALITY CONTROL ............................................................................................................ 35-40
16- PROJECT PROCUREMENT ................................................................................................... 41-44
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Project Charter A. General Information
Project Title: Burnaby – Sperling Avenue Connector Upgrade
Brief Project Description:
The Sperling Connector Upgrade is a comprehensive plan built to enhance the Burnaby Lake/Deer Lake community in a wide variety of ways by implementing improvements to the park’s trails, city sidewalks and the Trans-Canada highway. This project is located along Sperling Avenue-one of the major streets and runs north/south through central Burnaby. The avenue is mostly continuous except for the areas around Deer Lake and Burnaby Lake. This project will create a bike/pedestrian overpass directly above the Trans Canada Freeway and create sidewalks equipped with lighting throughout these sections to fully connect the road. In addition, this project will also improve trails in the park areas around each lake.
Prepared By: Vahideh, Baran, Sanjot, Harman, Mansi, Sheila
Date: Feb. 06, 2020 Version: 1 B. Project Objective:
More people are choosing to walk, cycle or transit to get to work, college and move around the city. This project improves the corridor by making it more convenient, safe, and comfortable for people of all ages and abilities to walk and cycle. Sperling Ave bikeway and sidewalk extend from Burnaby Lake and Deer Lake, linking many key destinations such as Burnaby Centre, Sperling sky train station, and BCIT. Also, implementing this project gives the access to people in this area to use trails around Burnaby Lake and Deer lake and improve safety for pedestrians. This project impacts to transit, traffic flow, and neighborhood livability. Deliverables of this project are: • Sperling stairs area Deer Lake- install wheelchair/bike ramp and lighting to connect the
roadway • Widen Sperling Avenue and install sidewalks and lighting – 5300-6000 blocks • Widen Sperling Avenue and install sidewalks and lighting – by the firehall and across
freeway to Kensington ice area and up to the train overpass at Sperling sky train station • Build and install a bike/pedestrian overpass over the freeway • Pave the Deer Lake trail loop 3km and install lighting • Pave the Burnaby Lake trail loop 10km and install lighting
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C. Project Approval Requirements
Project approval requirements of this project are: By-Laws: • Bylaw Number: 7332 BURNABY NOISE OR SOUND ABATEMENT BYLAW 1979 • Bylaw Number: 10482C - Tree Bylaw 1996: Consolidated for Convenience • Bylaw Number: 12657C - Bylaw Notice Enforcement Bylaw 2009 • Bylaw Number: 12875C - Solid Waste and Recycling Bylaw 2010 • Bylaw Number: 13952C - Engineering Fees Bylaw 2018 • Bylaw Number: 7288C - Gas Bylaw 1978 • Bylaw Number: 11148C - Plumbing Bylaw 2000 • Bylaw Number: 4299C - Street and Traffic Bylaw 1961 Additional Approval: • Fortis Gas Approval • BC hydro Approval • Burnaby Parks, Recreation, and Culture Commission Approval • Building Department of Burnaby plan approval (Electrical/plumbing and gas/plan checking) • Approval from the Mayor of Burnaby
Project success will be measured by timely and on budget deliverables. The engineer manager and Project manager will be contacted frequently throughout the project to ensure that all phases of construction alongside the preliminary approval process are executed exactly as planned. They will report the progress of the project in a timely manner including weekly and monthly reports to ensure the project is on the budget and schedule. All project reports will be signed by project manager and engineer manager that will be reviewed and signed off by the project sponsor.
D. Project Scope
This project will consist of design and construct sidewalks through Sperling Ave throughout the 5300-6000 blocks, bike/pedestrian overpass above the Freeway, and trails around Burnaby Lake and Deer Lake for a total of 13 KM. The project will be completed by the end of Feb. 2022 with a duration of 24 months. The budget has been considered for this project is $34,000,000 including engineering, procurement, construction, and operational services including demolition, clearing, grubbing, crushing, first aid, and janitorial services.
Exclusions:
Items excluded of this project are: • Landscaping in the project area • Maintenance after project final result • Comprehensive public consultation processes
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E. Project Milestones
Milestones Deliverables Date Begin Project Kick off meeting Feb. 30, 2020 Complete Planning Project Plan Apr. 30, 2020 Complete Design and Engineering
Approved Geographic description, Plan and Topographic Map
Jul. 30, 2020
Complete Procurement - Procurement documents (Such as RFQ, PO, …) - Required material and equipment
Sep. 30, 2020
Complete Sidewalk Sidewalks completed through Sperling Ave for 6,000 blocks
Feb. 30, 2021
Complete Bike/Pedestrian Corridor
Bike/pedestrian corridor completed overpass of the freeway
Oct. 30, 2021
Complete Trails and install wheelchair/bike ramp and lighting
Trails completed around Burnaby Lake and Deer Lake for 13 KM and wheelchair/bike ramp and lighting in Deer Lake
Feb. 10, 2022
Finish Project Deliver the Project and sign off Feb. 30, 2022 F. Project Exit Criteria
The project manager needs to measure cost and schedule of the project during initiation, planning and design, executing, monitoring and controlling, and closing phases to ensure that we are on the planned cost and on schedule. Quality is another important parameter, and project manager also needs to measure the quality of the project during these five phases to meet quality and requirement defined by city of Burnaby.
G. Roles and Responsibilities
Sponsor: Name Email / Phone
Mike Hurley- Mayor city of Burnaby [email protected] / 604-294-7340 Customer:
Name Email / Phone Dion Doepker- Engineering Development Manager of City of Burnaby
[email protected] 604-294-7475
Project Manager: Name Email / Phone
Vahideh Aghaei [email protected] / 778-123-1234
Project Manager Responsibilities:
Planning and defining scope, activity planning and sequencing, resource planning, developing schedules, time estimating, cost estimating, developing project budget, documentation, creating charts and schedules, scope control and change management, risk analysis, managing risks and issues monitoring and reporting progress, team leadership, strategic influencing, business partnering, controlling quality, benefits realisation, and communicate project status to stakeholders.
.
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H. Project Budget and Financial Resources
The total budget has been allocated to this project is $34,000,000. Defined financial resources for this project are: • Federal Tax Fund: $9,000,000 • Potential Funding from TransLink: $1,500,000 • Active Transport Infrastructure Grant: $1,000,000 • Gas Tax Fund: $500,000 • Contribution of Burnaby City: $22,000,000
I. Key Stakeholders
• Project Sponsor: Mayor city of Burnaby • Project Customer: Engineering development manager of city of Burnaby • Key Contributor: MP and MLA • Project investor: TransLink • Project Manager • Neighbors around the project site
J. Project Risks
Risk Mitigation Strategy
Unexpected increases in material costs
Add a cost-plus term to the contract
Unknown site condition Add additional terms to the contract to cover unknown cost by customer and transfer risk to the customer
Safety hazard that lead worker accidents and injuries
Training workers, Follow BC safety regulation
Labor shortage/Productivity Issues Contract with recruiting agency Damage to equipment and tools Using a good coverage Insurance
K. Signatures Project Sponsor:
Name Signature Date Mike Hurley- Mayor city of Burnaby Customer:
Name Signature Date Dion Doepker- Engineering development manager of city of Burnaby
Project Manager:
Name Signature Date Vahideh Aghaei
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Customer Dion Doepker- Engineering Development Manager of City of Burnaby The Engineering Department is responsible for ensuring the operation and continued service delivery of the City’s programs relating to Infrastructure, Environment and Transportation. These services include constructing and maintaining roads, sidewalks, surface drainage, snow removal; providing high quality drinking water to homes and businesses by installing and maintaining hundreds of kilometers of water mains, water connections and fire hydrants throughout the City; and providing an effective and reliable sanitary sewage collection system by installing and maintaining sewer mains. The Engineering Department is also responsible for the maintenance of various City buildings such as fire halls, libraries, community centers, rental properties and the City Hall complex with a continued focus on energy conservation. Dion Doepker is responsible for making decisions on development projects and other items that would affect the overall division. These decisions range from policy, practice, rezoning/subdivision, construction permits and construction practices. Acts as the Development Team Leader that includes several other professionals. He works with the Finance Department to ensure funds are available for the fiscal year expenses. He requests funding from Council for future development bylaw expenditures, if required. He analyzes and distributes budgets through thorough planning. He is responsible for updating division by-laws and policies. The customer provides the finances required, obtains applicable permissions and approval, grants authorizations, signs off on deliverables, maintains stakeholder engagement, accepts and takes ownerships of the completed project/handover.
Sponsor Mike Hurley- Mayor city of Burnaby The Mayor is the head and chief executive officer of the City. The Council is the governing body of the City and is responsible for seeing that City resources are used for the benefit and protection of its citizens. The project sponsor will work closely with the project manager to legitimize the projects objectives and participate in high-level project planning. He will not only be signing off on all key business decisions including the budget, but he will also ensure the availability of resources and communicate the projects goals throughout the organization.
The sponsor is responsible for securing the financing and overall resource budget approval and owns the opportunities and risks related to the financial outcome of the project.
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Stakeholder Analysis
Stakeholder Name Role Position
Level of Influence
Level of Interest
Contact Information
Mike Hurley Sponsor Mayor of Burnaby city
High High [email protected]
Dion Doepker Customer Engineering Development Manager of
city of Burnaby
High High [email protected]
Terry Beech Key Contributor
MP High High [email protected]
Anne Kang Key Contributor
MLA High High [email protected]
Tony Gugliotta
Investor Board Chair Of TransLink
High Low [email protected]
Leon Goud Project consultant
Director engineering
of city of Burnaby
Low High [email protected]
Dave Ellenwood
Project consultant
Director (parks,
recreation and cultural
service)
Low High [email protected]
Chirs Plagnol Project consultant
Corporate officer (Metro
Vancouver parks)
Low High [email protected]
Residents of Burnaby
Resident
NA
Low High NA
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Project Scope Statement
Introduction:
Burnaby lake and Deer Lake are two of the most popular parks in Burnaby, BC. Burnaby Lake occupies 3.11 square kilometers of land and is home to a large variety of wildlife. The lake was created by a glacier 12,000 years ago and about a century ago it was also a bustling sawmill. It’s also popular for its canoeing, kayaking and rowing training. Deer Lake though a little smaller with a trail of just 3KM offers a variety of Burnaby arts and heritage amenities such as the Burnaby Art Gallery, Shadbolt Centre for the arts, Burnaby Village Museum and Hart House Restaurant. It was created in the 20th century and is a highly altered habitat.
The burst in demand for more accessible, safe and eco-friendly travelling conditions has reached an all-time high. With the surge of cyclists and local patrons choosing to transit, walk, or cycle to their daily activities, the city has recommenced an overpass be added above the trans-Canada highway and additional bike ramps also be added to the trails around Deer Lake and Burnaby Lake, the overpass, Sperling stairs and up to the Sperling SkyTrain platform. The importance of recognizing the handi-accessible community has also urged the city to recommend installing accessible ramps to both lakes, the overpass, Sperling stairs, and leading up to the SkyTrain platform as well. All above mentioned areas will also be accompanied by wider, better paved sidewalks and trails with newly installed lighting.
Objectives:
The Sperling Connector Upgrade is a comprehensive plan built to enhance the Burnaby Lake/Deer Lake community in a wide variety of ways by implementing improvements to the park’s trails, city sidewalks and the Trans-Canada highway. Our end goal is to promote the core values of health, safety, sustainability, and community. By implementing these recommended improvements, we aim to increase environmental awareness and build on the cities strengths to become a more vibrant and sustainable community, integrated with healthy ecosystems. In combination of our environmental efforts these improvements will also make the lives of all handi-accessible patrons and cyclists easier and enhance all transit users travelling experience. The importance of safety throughout the community is always top priority and will be supported with better paved, better lit trails and sidewalks throughout.
High key deliverables:
• Sperling stairs area Deer Lake- install wheelchair/bike ramp and lighting to connect the roadway • Widen Sperling Avenue and install sidewalks and lighting – 5300-6000 blocks • Widen Sperling Avenue and install sidewalks and lighting – by the firehall and across freeway
to Kensington ice area and up to the train overpass at Sperling sky train station • Build and install a bike/pedestrian overpass over the freeway • Pave the Deer Lake trail loop 3km and install lighting • Pave the Burnaby Lake trail loop 10km and install lighting
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Project Scope:
This project consists of design and construct sidewalks through Sperling Ave throughout the 5300- 6000 blocks and widen Sperling Avenue and install sidewalks and lighting from firehall and across freeway to Kensington ice area and up to the train overpass at Sperling sky train station total of 15 km, build a bike/pedestrian overpass above the Freeway, and trails around Burnaby Lake and Deer Lake for a total of 13 KM. The project will be completed by the end of Feb. 2022 with a duration of 24 months. The project budget is $ 35,832,326 including engineering, procurement, construction, and operational services including demolition, clearing, grubbing, crushing, first aid, and janitorial services.
Technical Requirements:
- Fortis Gas Approval - BC hydro Approval - Burnaby Parks, Recreation, and Culture Commission Approval - Building Department of Burnaby plan approval (Electrical/plumbing and gas/plan checking) - Approval for all technical design and drawing from city of Burnaby - Ecological and environmental assessment of both parks - Past land records assessment
Exclusions:
- Facilitate comprehensive public consultation processes with landowners and residents - Create a land use map for surrounding communities - Landscaping in the project area - Maintenance of added improvements and overpass
Constraints:
- All deliverables and tasks have to be accomplished according to project schedule, and this project is not subject to any change to the schedule. The duration of this project is 24 months and will have to be completed by the end of Feb. 2022.
- The budget for this project has been fixed for $ 35,832,326. - The original scope of this project is final and approved by the project sponsor.
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Assumptions
- All deliverables of the project will be completed in high quality and on budget and schedule.
- The quality of the project in all sectors will according to quality matrix of city of Burnaby.
- The project scope will not change, if it should; the project will follow a change control approval process.
- Project will follow team governance guidelines and requirements. - All design will be done according to project approved requirements and BC code and
standards. - All design will be considered public health and safety. - Full construction funding is available prior to advertising any Design-Build and/or
Construction contracts. - All permits will be obtained. - Project requirements are accurately identified, documented and confirmed with all
stakeholders and that these are communicated to all parties involved. - Patrons of the park will obey safety indicators/signs to follow safely through alternative
routes.
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Statement of Work
Project Deliverables:
1- Install wheelchair/bike ramp and lighting in Sperling stairs area Deer Lake The Sperling stairs at Deer Lake is an important part of many nearby patrons and park users. It provides a fast more efficient route either up/down the hill of Sperling Avenue into Deer Lake park. Without this staircase patrons would have to go around the entire block towards Dover then left around Canada Way. With this staircase in place patrons are able to cut adjacent through the neighborhood and directly towards the main map and start of the trail. To make this staircase a more comfortable, accessible and safe alternative to the longer alternative route, we will be installing a ramp on the right side of the stairs. This ramp not only allow handy- accessible patrons to improve their travels but also alleviate cyclists. The trees and landscaping will be removed, and a cement ramp will be poured in place. Upon completion of the ramp we will be installing lamp posts to light up the stairs when it is dark to keep all patrons safe. An existing electricity box will be rewired to provide electricity to the lamp posts. 2- Widen Sperling Avenue and install sidewalks and lighting – 5300-6000 blocks Sperling Avenue connects patrons in the area to Deer Lake Park, it stretches 800 Meters in length and is paved for cars to easily pass through but has no pedestrian walkways that connect safely to Deer Lake Park. To successfully make these blocks more accessible and more well-lit we will need to widen the street to make room for the sidewalks. Sperling Avenue will be widened by removing existing blockades and trees along the sides of the street. Once a proper frame is made concrete will be poured to create sidewalks on both sides of the street. Upon completion of the newly added sidewalks we will be installing lamp posts to light up the streets when it is dark to keep all patrons safe. The sidewalk will stretch 4ft wide with added curb extensions of 3 ft for a total of 7ft. This extension will serve as the foundation for the lamps. The length of the sidewalk will be 800 m. An electricity box will be added to the neighborhood to provide electricity to the lamp posts. 3- Widen Sperling Avenue and install sidewalks and lighting – by the firehall and across freeway to Kensington ice area and up to the train overpass at Sperling SkyTrain station From the Burnaby firehall leading towards Burnaby Lake past the Kensington ice area and up to Sperling station, there is a lack of sidewalks and sufficient lighting for pedestrians to safely commute through this path. There is lots of traffic along Kensington avenue not only from all users of the amenities available in the area such as the Forties sports center or the Burnaby Lake sports complex, but also from the Scandinavian center. Needless to say, this area consists of mainly families with children and young teens, which makes it even more of a priority to provide them safe and well-lit options to get around the area or across the highway to the station.
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Sidewalks will be installed on both sides of Sperling Avenue merging into Kensington Avenue and up to the Skytrain platform. The areas installed have little to no landscaping around and will make for an easy excavation and concrete pour. Traffic activity in mentioned areas is high and will require traffic control and flagging to be introduced throughout the duration of construction within approved working times. Alternate routes on the platform will be introduced to continue daily commuting for transit users. The sidewalk will stretch 4ft wide with added curb extensions of 3 ft for a total of 7ft. This extension will serve as the foundation for the lamps. The length of the sidewalk will be 3km long. 2 Electricity boxes will be added to provide direct wiring and power to the lamp post throughout. 4- Build and install a bike/pedestrian overpass over the freeway The trans-Canada highway serves as a giant pathway with thousands of cars passing by in both directions every day. With the high number of traffic consistently passing, pedestrians and cyclists are left with no safe connecting pathway to give them access to Sperling Skytrain Station, Burnaby Lake, or Deer Lake. These three major attractions are situated on either side of the highway making daily commuting to the station laborious and trips to the parks undesirable. By introducing a newly built pedestrian overpass above the Trans-Canada highway, all patrons will have a more comfortable, safe and accessible way of getting across. Construction will only be conducted during approved times fully equipped with a flagging team to ensure the publics utmost safety, and to keep traffic flow throughout the day undisturbed. The overpass will be stabilized with two foundational columns, the overpass itself will have a width of 15 meters and a length of 580 m. It will have an overall clearance of 16 ft. It will be fully equipped with safety features such as a metal fence with heights of 9 ft to prevent falls and ramps with extended handrails to cater towards the handy-accessible community. These ramps will also separate a right lane painted specifically for cyclists to keep cyclist-pedestrian traffic accident free-this lane will be 4 ft in width. 5- Pave the Deer Lake trail loop 3km and install lighting Deer lake stretches 3km looping around and the trail is used daily for running, cycling, and walking. It also serves as a connection pathway for neighborhood patrons to cut through the path from Dover to Canada way. The trail is mostly all dirt and does not have any additional safety features such as lights. This makes for a difficult and bumpy path for cyclists and handy-accessible patrons to use, which can result in possibly injury. The lack of lighting during darker periods makes for a poorly lit and unsafe path, which may lead to the increase of assaults. By paving the trail into a smoother and more comfortable path, patrons will be able to use the path with ease. Installing the additional lights will ensure that the trails can be enjoyed in a safe environment giving users peace of mind. The importance of keeping the environmental ecosystem within the park safe and unbothered is of high priority. An environmental assessment will be made before construction. Once that is approved the dirt trails will be removed alongside the trees/grubs on the sides of the trail to make room for the framework and pouring of concrete. After the trail is
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paved, we will be installing lamp posts throughout wired directly to existing electricity boxes. These lamp posts will have solar panels in which can be used during most periods to reduce the parks footprint. 6-Pave the Burnaby Lake trail loop 10km and install lighting Deer lake stretches 10km looping around and the trail is used daily for running, cycling, and walking. The trail is mostly all dirt and does not have any additional safety features such as lights. This makes for a difficult and bumpy path for cyclists and handy-accessible patrons to use, which can result in possibly injury. The lack of lighting during darker periods makes for a poorly lit and unsafe path, which may lead to the increase of assaults. By paving the trail into a smoother and more comfortable path, patrons will be able to use the path with ease. Installing the additional lights will ensure that the trails can be enjoyed in a safe environment giving users peace of mind. The importance of keeping the environmental ecosystem within the park safe and unbothered is of high priority. An environmental assessment will be made before construction. Once that is approved the dirt trails will be removed alongside the trees/grubs on the sides of the trail to make room for the framework and pouring of concrete. After the trail is paved, we will be installing lamp posts throughout wired directly to existing electricity boxes. These lamp posts will have solar panels in which can be used during most periods to reduce the parks footprint. 7- Project Management activities The project manager is responsible for the completion and overall success of the project. The project manager will come up with a project plan which will serve as a guide towards the completion of the project. She will be working alongside the Mayor and Head Engineer to develop a project team. She will manage the team and their KPI’s to ensure the highest caliber of quality. She is responsible for planning resources throughout the project, time management, budget, quality and satisfaction, managing issues and risks, monitoring progress, and reporting documentation. To be successful in this role she will have to be organized, constantly monitoring changes, detail oriented, personable, emanate positivity and support to her fellow team members all while keeping track of each phase and delivery to ensure zero mistakes are made. Implementing a manage change when necessary may be needed to meet project outputs. A blend of charts (GANTT, Cost, Stakeholder Analysis etc.) will be used to organize tasks and processes throughout.
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Work Breakdown Structure (WBS)
WBS levels Activities Activity type (Planning)
Duration
1 Burnaby – Sperling Avenue Connector Upgrade 1.1 Install wheelchair/bike ramp and lighting to connect the roadway in Sperling stairs area Deer Lake (500 M)
1.1.1 Topographic surveys TASK 20d 1.1.2 Drawing TASK 20d 1.1.3 Shop drawing TASK 15d 1.1.4 lighting design TASK 15d 1.1.5 Procurement TASK 30d 1.1.6 Site preparation TASK 20d 1.1.7 Grading& Drainage TASK 20d 1.1.8 Paving & Granular TASK 20d 1.1.9 Asphalt prim and Tack coat TASK 10d 1.1.10 Finishing TASK 20d 1.1.11 Install lighting TASK 20d 1.1.12 Utility Construction TASK 40d 1.1.13 Operational Construction TASK 75d
1.2 Widen Sperling Avenue and install sidewalks and lighting – 5300-6000 blocks (1 KM) 1.2.1 Topographic surveys TASK 20d 1.2.2 Drawing TASK 20d 1.2.3 Shop drawing TASK 20d 1.2.4 lighting design TASK 20d 1.2.5 Procurement TASK 30d 1.2.6 Site preparation TASK 10d 1.2.7 Subgrade& Granular TASK 10d 1.2.8 Building Forms TASK 10d 1.2.9 Placing Rebar TASK 10d 1.2.10 Purring Concrete TASK 10d 1.2.11 Finishing TASK 5d 1.2.12 Install lighting TASK 5d 1.2.13 Utility Construction TASK 20d 1.2.14 Operational Construction TASK 40d 1.3 Widen Sperling Avenue and install sidewalks and lighting (by the firehall and across freeway to Kensington ice area and up to the train overpass at Sperling sky train station) 14 km 1.3.1 Topographic surveys TASK 20d 1.3.2 Drawing TASK 20d 1.3.3 Shop drawing TASK 20d 1.3.4 lighting design TASK 20d 1.3.5 Procurement TASK 30d 1.3.6 Site preparation TASK 20d 1.3.7 Subgrade& Granular TASK 20d
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1.3.8 Building Forms TASK 30d 1.3.9 Placing Rebar TASK 40d 1.3.10 Purring Concrete TASK 40d 1.3.11 Finishing TASK 20d 1.3.12 Install lighting TASK 40d 1.3.13 Utility Construction TASK 45d 1.3.14 Operational Construction TASK 105d 1.4 Build and install a bike/pedestrian overpass over the freeway 1.4.1 Topographic surveys TASK 20d 1.4.2 Bridge Design TASK 60d 1.4.3 Drawing &Shop drawing TASK 60d 1.4.4 lighting design TASK 60d 1.4.5 Procurement TASK 60d 1.4.6 Site preparation TASK 60d 1.4.7 Excavation TASK 40d 1.4.8 Building Foundation TASK 60d 1.4.9 Building Structure TASK 60d 1.4.10 Asphalt prim and Tack coat TASK 20d 1.4.11 Finishing TASK 20d 1.4.12 Install lighting TASK 40d 1.4.13 Operational Construction TASK 270d 1.5 Pave the Deer Lake trail loop 3km and install lighting 1.5.1 Topographic surveys TASK 20d 1.5.2 Drawing TASK 20d 1.5.3 Shop drawing TASK 20d 1.5.4 lighting design TASK 20d 1.5.5 Procurement TASK 30d 1.5.6 Site preparation TASK 20d 1.5.7 Grading& Drainage TASK 40d 1.5.8 Paving & Granular TASK 40d 1.5.9 Asphalt prim and Tack coat TASK 20d 1.5.10 Install lighting TASK 20d 1.5.11 Operational Construction TASK 60d 1.6 Pave the Burnaby Lake trail loop 10km and install lighting 1.6.1 Topographic surveys TASK 20d 1.6.2 Drawing TASK 20d 1.6.3 Shop drawing TASK 20d 1.6.4 lighting design TASK 20d 1.6.5 Procurement TASK 40d 1.6.6 Site preparation TASK 60d 1.6.7 Grading& Drainage TASK 60d 1.6.8 Paving & Granular TASK 40d 1.6.9 Asphalt prim and Tack coat TASK 40d 1.6.10 Install lighting TASK 60d 1.6.11 Operational Construction TASK 120d 1.7 Project Management
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Work Activities Explained
1.1 Install wheelchair/bike ramp and lighting to connect the roadway in Sperling stairs area Deer Lake (500 M) 1.1.1 Topographic surveys The topographic survey will be conducted to gather data about the
elevation of points on a piece of land. It will collect data about both natural and man-made features of the land.
1.1.2 Drawing The schematic design will be a rough study drawing that illustrates the basic concepts of design. It is the first phase of design and will include special relationships in addition to basic scale/forms.
1.1.3 Shop drawing A set of drawings will be sketched to help in the construction of the project. Shop drawings include road detailing and installation details.
1.1.4 lighting design The design process will take into consideration the level of human activity for which lighting is needed, the amount of light required, the color of the light, and the distribution of light within the space to be lighted.
1.1.5 Procurement It is the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts and actual purchasing of materials.
1.1.6 Site preparation Site preparation including: the demolition, strip & stockpile topsoil, asphalt milling, asphalt removal, remove trees/grubbing, and relocate utility poles, and recycling
1.1.7 Grading& Drainage The reshaping of the land surface between points is grading and draining. This phase is important to properly allow water to steer away from structures therefore preventing flooding of the work site.
1.1.8 Paving & Granular Paving will include the actual construction and pouring of asphalt to create the desired path. Granular is the layer added in the road foundation above the compacted soil layer. It prevents natural ground water from reaching the upper layers of the road.
1.1.9 Asphalt prim and Tack coat
Prime coat is an added topcoat to protect the integrity of the granular base. The base is covered with a thin hot mix layer creating a bond between the seal and underlying surface. Without the use of a tack coat the road may separate which will ruin the structural integrity. Use a Tack coat for a slow setting emulsion diluted with water is required.
1.1.10 Finishing A high-power hose is used to clear the pathway and ensure it is crack free and cleaned of any debris. As the asphalt dries completely the cracks and holes left over will be filled and a sealer will be applied to dry overnight. Also, install railing in the wheelchair ramp.
1.1.11 Install lighting The location of the lamp post holes will be determined, carved out and installed with the new lamp posts. Concrete will then be filled into the existing gaps and left to dry.
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1.1.12 Utility Construction It includes new/relocated luminaries, conduct & wire, sanitary main, watermain valves& hyd’s, relocated gas line
1.1.13OperationalConstruction It includes traffic control, Mod. Ex traffic signal/ducts and new traffic signals, signing and pavement marking.
1.2 Widen Sperling Avenue and install sidewalks and lighting – 5300-6000 blocks (1 KM) 1.2.1 Topographic surveys The topographic survey will be conducted to gather data about the
elevation of points on a piece of land. It will collect data about both natural and man-made features of the land.
1.2 2 Drawing The schematic design will be a rough study drawing that illustrates the basic concepts of design. It is the first phase of design and will include spatial relationships in addition to basic scale/forms.
1.2.3 Shop drawing A set of drawings will be sketched to help in the construction of the project. Shop drawings include road detailing and installation details.
1.2.4 lighting design The design process will take into consideration the level of human activity for which lighting is needed, the amount of light required, the color of the light, and the distribution of light within the space to be lighted.
1.2.5 Procurement It is the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts and actual purchasing of materials.
1.2.6 Site preparation Site preparation including: the demolition, strip & stockpile topsoil, asphalt milling, asphalt removal, remove trees/grubbing, and relocate utility poles, and recycling.
1.2.7 Subgrade& Granular Native soil will be compacted to withstand the loads above it. Subgrade will need special drainage features and will be graded within plus or minus 1.5 inches of the evaluation. Granular is the layer added in the road foundation above the compacted soil layer. It prevents natural ground water from reaching the upper layers of the road.
1.2.8 Building Forms Wood will be used for the form secured by nails and built around the pouring site. The forms will have a slight slope to them to eliminate water build up.
1.2.9 Placing Rebar Rebar helps cracks and dents from forming and offers extra structural support. Steel bars will be placed to uphold the structures strength.
1.2.10 Pouring Concrete Concrete is mixed by adding together Portland cement, sand, and coarse aggregate (gravel) together in a ratio of 1:2:4. Water is added to the dry mixture to bind all the components together. The concrete will be poured straight into the built and enforced mold.
1.2.11 Finishing It includes screeding the top of the concrete, Floating the newly- screeded surface to further compact the concrete, Making control joints every 5 o 6 feet (1.8 m) with a groover, Creating traction, and Curing and sealing the concrete.
1.2.12 Install lighting The location of the lamp post holes will be determined, carved out and installed with the new lamp posts. Concrete will then be filled into the existing gaps and left to dry.
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1.2.13 Utility Construction It includes new/relocated luminaries, conduct & wire, sanitary main, watermain valves& hyd’s, relocated gas line
1.2.14 Operational Construction
It includes traffic control, Mod. Ex traffic signal/ducts and new traffic signals, signing and pavement marking.
1.3 Widen Sperling Avenue and install sidewalks and lighting (by the firehall and across freeway to Kensington ice area and up to the train overpass at Sperling sky train station) 14 km 1.3.1 Topographic surveys The topographic survey will be conducted to gather data about the
elevation of points on a piece of land. It will collect data about both natural and man-made features of the land.
1.3 2 Drawing The schematic design will be a rough study drawing that illustrates the basic concepts of design. It is the first phase of design and will include special relationships in addition to basic scale/forms.
1.3 3 Shop drawing A set of drawings will be sketched to help in the construction of the project. Shop drawings include road detailing and installation details.
1.3.4 lighting design The design process will take into consideration the level of human activity for which lighting is needed, the amount of light required, the color of the light, and the distribution of light within the space to be lighted.
1.3.5 Procurement It is the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts and actual purchasing of materials.
1.3.6 Site preparation Site preparation including: the demolition, strip & stockpile topsoil, asphalt milling, asphalt removal, remove trees/grubbing, and relocate utility poles, and recycling
1.3.7 Subgrade& Granular Native soil will be compacted to withstand the loads above it. Subgrade will need special drainage features and will be graded within plus or minus 1.5 inches of the evaluation. Granular is the layer added in the road foundation above the compacted soil layer. It prevents natural ground water from reaching the upper layers of the road.
1.3.8 Building Forms Wood will be used for the form secured by nails and built around the pouring site. The forms will have a slight slope to them to eliminate water build up.
1.3.9 Placing Rebar Rebar helps cracks and dents from forming and offers extra structural support. Steel bars will be placed to uphold the structures strength.
1.3.10 Purring Concrete Concrete is mixed by adding together Portland cement, sand, and coarse aggregate (gravel) together in a ratio of 1:2:4. Water is added to the dry mixture to bind all the components together. The concrete will be poured straight into the built and enforced mold.
1.3.11 Finishing It includes screeding the top of the concrete, Floating the newly- screeded surface to further compact the concrete, Making control joints every 5 o 6 feet (1.8 m) with a groover, Creating traction, and Curing and sealing the concrete.
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1.3.12 Install lighting The location of the lamp post holes will be determined, carved out and installed with the new lamp posts. Concrete will then be filled into the existing gaps and left to dry.
1.3.13 Utility Construction It includes new/relocated luminaries, conduct & wire, sanitary main, watermain valves& hyd’s, relocated gas line
1.3.14 Operational Construction
It includes traffic control, Mod. Ex traffic signal/ducts and new traffic signals, signing and pavement marking.
1.4 Build and install a bike/pedestrian overpass over the freeway 1.4.1 Topographic surveys The topographic survey will be conducted to gather data about the
elevation of points on a piece of land. It will collect data about both natural and man-made features of the land.
1.4.2 Bridge Design It includes design and calculation all componence of the bridge such as static, dynamic, moving load analysis, finite elements and calculations, loads and combinations, bridge evaluation, foundation design, generators (Arches, Culverts, Finite Elements, Trusses, Piers, etc.), and 2D and 3D modelling
1.4.3 Shop drawing A set of drawings will be sketched to help in the construction of the project. Shop drawings include fabrication, structural steel detailing and installation details.
1.4.4 lighting design The design process will take into consideration the level of human activity for which lighting is needed, the amount of light required, the color of the light, and the distribution of light within the space to be lighted.
1.4.5 Procurement It is the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts and actual purchasing of materials.
1.4.6 Site preparation Site preparation including: the demolition, strip & stockpile topsoil, asphalt milling, asphalt removal, remove trees/grubbing, and relocate utility poles, and recycling
1.4.7 Excavation It is the equipment-heavy task of removing the earth from the allotted area in order to make room for the foundation. Depending on the depth and hardness of the soil, the trench may need to be reinforced as earth is removed.
1.4.8 Building Foundation It is a lower portion of building structure that transfers its gravity loads to the earth. Once the foundation has been packed down tightly, or dried hard, we can begin to build the building superstructure.
1.4.9 Building Structure It includes abutment are the elements at the ends of a bridge, which provide support for it, arch is a curved structure that spans an open space, and deck is the roadway or surface of a bridge that is functional area that allows pedestrians to cross the highway.
1.4.10 Asphalt prim and Tack coat
Prime coat is an added topcoat to protect the integrity of the granular base. The base is covered with a thin hot mix layer creating a bond between the seal and underlying surface. Without the use of a tack coat the road may separate which will ruin the structural integrity. To use a tack coat a slow setting emulsion diluted with water is required.
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1.4.11 Finishing A high-power hose is used to clear the pathway and ensure it is crack free and cleaned of any debris. As the asphalt dries completely the cracks and holes left over will be filled and a sealer will be applied to dry overnight.
1.4.12 Install lighting The location of the lamp post holes will be determined, carved out and installed with the new lamp posts. Concrete will then be filled into the existing gaps and left to dry.
1.4.13 Operational Construction
It includes traffic control, Mod. Ex traffic signal/ducts and new traffic signals, signing and pavement marking.
1.5 Pave the Deer Lake trail loop 3km and install lighting 1.5.1 Topographic surveys The topographic survey will be conducted to gather data about the
elevation of points on a piece of land. It will collect data about both natural and man-made features of the land.
1.5.2 Drawing The schematic design will be a rough study drawing that illustrates the basic concepts of design. It is the first phase of design and will include special relationships in addition to basic scale/forms.
1.5.3 Shop drawing A set of drawings will be sketched to help in the construction of the project. Shop drawings include road detailing and installation details.
1.5.4 lighting design The design process will take into consideration the level of human activity for which lighting is needed, the amount of light required, the color of the light, and the distribution of light within the space to be lighted.
1.5.5 Procurement It is the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts and actual purchasing of materials.
1.5.6 Site preparation Site preparation including: the demolition, strip & stockpile topsoil, asphalt milling, asphalt removal, remove trees/grubbing, and relocate utility poles, and recycling
1.5.7 Grading& Drainage The reshaping of the land surface between points is grading and draining. This phase is important to properly allow water to steer away from structures therefore preventing flooding of the work site.
1.5.8 Paving & Granular Paving will include the actual construction and pouring of asphalt to create the desired path. Granular is the layer added in the road foundation above the compacted soil layer. It prevents natural ground water from reaching the upper layers of the road.
1.5.9 Asphalt prim and Tack coat
Prime coat is an added topcoat to protect the integrity of the granular base. The base is covered with a thin hot mix layer creating a bond between the seal and underlying surface. Without the use of a tack coat the road may separate which will ruin the structural integrity. To use a tack coat a slow setting emulsion diluted with water is required.
1.5.10 Install lighting The location of the lamp post holes will be determined, carved out and installed with the new lamp posts. Concrete will then be filled into the existing gaps and left to dry.
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1.5.11 Operational Construction
It includes traffic control, Mod. Ex traffic signal/ducts and new traffic signals, signing and pavement marking.
1.6 Pave the Burnaby Lake trail loop 10km and install lighting
1.6.1 Topographic surveys The topographic survey will be conducted to gather data about the elevation of points on a piece of land. It will collect data about both natural and man-made features of the land.
1.6.2 Drawing The schematic design will be a rough study drawing that illustrates the basic concepts of design. It is the first phase of design and will include special relationships in addition to basic scale/forms.
1.6. 3 Shop drawing A set of drawings will be sketched to help in the construction of the project. Shop drawings include road detailing and installation details.
1.6.4 lighting design The design process will take into consideration the level of human activity for which lighting is needed, the amount of light required, the color of the light, and the distribution of light within the space to be lighted.
1.6.5 Procurement It is the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts and actual purchasing of materials.
1.6.6 Site preparation Site preparation including: the demolition, strip & stockpile topsoil, asphalt milling, asphalt removal, remove trees/grubbing, and relocate utility poles, and recycling
1.6.7 Grading& Drainage The reshaping of the land surface between points is grading and draining. This phase is important to properly allow water to steer away from structures therefore preventing flooding of the work site.
1.6.8 Paving & Granular Paving will include the actual construction and pouring of asphalt to create the desired path. Granular is the layer added in the road foundation above the compacted soil layer. It prevents natural ground water from reaching the upper layers of the road.
1.6.9 Asphalt prim and Tack coat
The actual construction of the ramp will include the pouring of concrete within standard slope positioning. The slope for proper drainage is one quarter inch drop for every foot of length.
1.6.10 Install lighting Prime coat is an added topcoat to protect the integrity of the granular base. The base is covered with a thin hot mix layer creating a bond between the seal and underlying surface. Without the use of a tack coat the road may separate which will ruin the structural integrity. To use a tack coat a slow setting emulsion diluted with water is required.
1.6.11 Operational Construction
It includes traffic control, Mod. Ex traffic signal/ducts and new traffic signals, signing and pavement marking.
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PROJECT COST ESTIMATE
Project Burnaby – Sperling Avenue Connector Upgrade Cost Element Worksheet ACTIVITY
# COST ELEMENT Unit UNIT RATE QUNTITY COST
CONTINGENCY TOTAL ESTIMATE % $
1.1 Sperling stairs area Deer Lake- install wheelchair/bike ramp and lighting to connect the roadway (500 M)
1.1.1 TOPOGRAPHIC SURVEYS Man/hr 50 160 8000 5 400 8,400
1.1.2 DRAWING Man/hr 50 160 8000 5 400 8,400
1.1.3 SHOP DRAWING Man/hr 50 160 8000 5 400 8,400
1.1.4 LIGHTING DESIGN Man/hr 50 100 5000 5 250 5,250
1.1.5 PROCUREMENT s.m. 100 1500 150000 25 37,500 187,500
1.1.6 SITE PREPARATION s.m. 40 1500 60000 15 9,000 69,000
1.1.7 GRADING & DRAINAGE s.m. 40 1500 60000 15 9,000 69,000
1.1.8 PAVING & GRANULAR s.m. 50 1500 75000 15 11,250 86,250
1.1.9 ASPHALT PRIME AND TACK COAT s.m. 80 1500 120000 15 18,000 138,000
1.1.10 FINISHING s.m. 40 1500 60000 15 9,000 69,000
1.1.11 INSTALING LIGHTING ea 3,000 25 75000 15 11,250 86,250
1.1.12 UTILITY CONSTRUCTION In-km 3,000 1.5 4500 15 675 5,175
1.1.13 OPERATIONAL CONSTRUCTION s.m. 50 1500 75000 15 11,250 86,250
SUM 708,500 118,375 826,875
1.2 Widen Sperling Avenue and install sidewalks and lighting ( 5300-6000 blocks) 1 km
1.2.1 TOPOGRAPHIC SURVEYS Man/hr 50 200 10000 5 500 10,500
1.2.2 DRAWING Man/hr 50 160 8000 5 400 8,400
1.2.3 SHOP DRAWING Man/hr 50 160 8000 5 400 8,400
1.2.4 LIGHTING DESIGN Man/hr 50 160 8000 5 400 8,400
1.2.5 PROCUREMENT s.m. 150 3000 450000 25 112,500 562,500
1.2.6 SITE PREPARATION s.m. 40 3000 120000 15 18,000 138,000
1.2.7 SUBGRADE & GRANULAR s.m. 40 3000 120000 15 18,000 138,000
1.2.8 BUILDING FORMS s.m. 30 3000 90000 15 13,500 103,500
1.2.9 PLACING REBAR s.m. 30 3000 90000 15 13,500 103,500
1.2.10 POURING CONCRETE s.m. 50 3000 150000 15 22,500 172,500
1.2.11 FINISHING s.m. 40 3000 120000 15 18,000 138,000
1.2.12 INSTALING LIGHTING ea 2,000 100 200000 15 30,000 230,000
1.2.13 UTILITY CONSTRUCTION In-km 3,000 2 6000 15 900 6,900
1.2.14 OPERATIONAL CONSTRUCTION s.m. 50 3000 150000 15 22,500 172,500
SUM 1,530,000 271,100 1,801,100
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1.3 Widen Sperling Avenue and install sidewalks and lighting (by the firehall and across freeway to Kensington ice area and up to the train overpass at Sperling sky train station) 7 km 1 SIDE (14 KM 2 SIDES)
1.3.1 TOPOGRAPHIC SURVEYS Man/hr 50 1000 50000 5 2500 52500
1.3.2 DRAWING Man/hr 50 1000 50000 5 2500 52500
1.3.3 SHOP DRAWING Man/hr 50 1000 50000 5 2500 52500
1.3.4 LIGHTING DESIGN Man/hr 50 1000 50000 5 2500 52500
1.3.5 PROCUREMENT s.m. 150 21000 3150000 25 787500 3937500
1.3.6 SITE PREPARATION s.m. 40 21000 840000 15 126000 966000
1.3.7 SUBGRADE & GRANULAR s.m. 40 21000 840000 15 126000 966000
1.3.8 BUILDING FORMS s.m. 30 21000 630000 15 94500 724500
1.3.9 PLACING REBAR s.m. 30 21000 630000 15 94500 724500
1.3.10 POURING CONCRETE s.m. 50 21000 1050000 15 157500 1207500
1.3.11 FINISHING s.m. 40 21000 840000 15 126000 966000
1.3.12 INSTALING LIGHTING ea 2,000 400 800000 15 120000 920000
1.3.13 UTILITY CONSTRUCTION In-km 3,000 14 42000 15 6300 48300
1.3.14 OPERATIONAL CONSTRUCTION s.m. 50 21000 1050000 15 157500 1207500
SUM 10,072,000 1,805,800 11,877,800
1.4 Build and install a bike/pedestrian overpass over the freeway
1.4.1 TOPOGRAPHIC SURVEYS Man/hr 50 600 30000 5 1,500 31,500
1.4.2 BRIDGE DESIGN Man/hr 70 1000 70000 5 3,500 73,500
1.4.3 DRAWING AND SHOP DRAWINGS Man/hr 50 1000 50000 5 2,500 52,500
1.4.4 LIGHTING DESIGN Man/hr 50 200 10000 5 500 10,500
1.4.5 PROCUREMENT s.m. 1500 800 1200000 25 300,000 1,500,000
1.4.6 SITE PREPARATION s.m. 50 160 8000 15 1,200 9,200
1.4.7 Excavation s.m. 100 800 80000 15 12,000 92,000
1.4.8 BULDYING FOUNDATION s.f. 300 8600 2580000 15 387,000 2,967,000
1.4.9 BULDYING STRUCTURE s.f. 400 8600 3440000 15 516,000 3,956,000
1.4.10 ASPHALT PRIME AND TACK COAT s.m. 80 800 64000 15 9,600 73,600
1.4.11 FINISHING s.f. 50 800 40000 15 6,000 46,000
1.4.12 INSTALING LIGHTING ea 3,000 40 120000 15 18,000 138,000
1.4.13 OPERATIONAL CONSTRUCTION s.m. 50 800 40000 15 6,000 46,000
SUM 7,732,000 1,263,800 8,995,800
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1.5 Pave the Deer Lake trail loop 3km and install lighting
1.5.1 TOPOGRAPHIC SURVEYS Man/hr 50 600 30000 5 1,500 31,500
1.5.2 DRAWING Man/hr 50 160 8000 5 400 8,400
1.5.3 SHOP DRAWING Man/hr 50 160 8000 5 400 8,400
1.5.4 LIGHTING DESIGN Man/hr 50 160 8000 5 400 8,400
1.5.5 PROCUREMENT s.m. 100 4500 450000 25 112,500 562,500
1.5.6 SITE PREPARATION s.m. 40 4500 180000 15 27,000 207,000
1.5.7 GRADING & DRAINAGE s.m. 40 4500 180000 15 27,000 207,000
1.5.8 PAVING & GRANULAR s.m. 40 4500 180000 15 27,000 207,000
1.5.9 ASPHALT PRIME AND TACK COAT s.m. 80 4500 360000 15 54,000 414,000
1.5.10 INSTALING LIGHTING ea 2,000 150 300000 15 45,000 345,000
1.5.11 OPERATIONAL CONSTRUCTION s.m. 50 4500 225000 15 33,750 258,750
SUM 1,929,000 328,950 2,257,950
1.6 Pave the Burnaby Lake trail loop 10km and install lighting
1.6.1 TOPOGRAPHIC SURVEYS Man/hr 50 1200 60000 5 3,000 63,000
1.6.2 DRAWING Man/hr 50 300 15000 5 750 15,750
1.6.3 SHOP DRAWING Man/hr 50 300 15000 5 750 15,750
1.6.4 LIGHTING DESIGN Man/hr 50 200 10000 5 500 10,500
1.6.5 PROCUREMENT s.m. 100 15000 1500000 25 375,000 1,875,000
1.6.6 SITE PREPARATION s.m. 40 15000 600000 15 90,000 690,000
1.6.7 GRADING & DRAINAGE s.m. 40 15000 600000 15 90,000 690,000
1.6.8 PAVING & GRANULAR s.m. 40 15000 600000 15 90,000 690,000
1.6.9 ASPHALT PRIME AND TACK COAT s.m. 80 15000 1200000 15 180,000 1,380,000
1.6.10 INSTALING LIGHTING ea 2,000 500 1000000 15 150,000 1,150,000
1.6.11 OPERATIONAL CONSTRUCTION s.m. 50 15000 750000 15 112,500 862,500
SUM 6,350,000 1,092,500 7,442,500
1.7 PROJECT MANAGEMENT Man/hr 60 14000 840000 10 84000 924000
TOTAL 29,161,500 4,964,525 34,126,025
Note: The Elemental Parametric Estimating Method is used for the cost estimating. This method of estimating builds up the estimate of a project from the expected cost of its elements and its parameters. This method is a combination of elements (with predefined activities within each element) and parameters. The elements include labour and equipment. Unit price is in CAD.
Project Cost (CAD)
Refined Estimates 29,161,500
Contingency 4,964,525
Cost Baseline 34,126,025
Project Reserve 1,706,301
Project Budget 35,832,326
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Project Scheduling
Milestones:
Description Date Start/kick off meeting 02/29/20 Complete Planning 05/22/20 Complete design of deliverables 1.1, 1.2, 1.3, 1.5, 1.6 07/29/20 Complete design of deliverables 1.4 11/25/20 Complete construction of deliverables 1.2 11/25/20 Complete construction of deliverables 1.1 12/23/20 Complete construction of deliverables 1.3 01/20/21 Complete construction of deliverables 1.5 & 1.6 03/24/21 Complete construction of deliverables 1.4 01/19/22 Finish/Sing off 02/16/22
Project Gates:
Starting Planning Design Construction Closing
Gate 1 Gate 5 Gate 4 Gate 3 Gate 2
- Review scope and requirements - Identify stakeholders - Approve project budget
- Review WBS - Review project schedule - Review project cost - Review risks
- Review drawings approval - Review drawings delivery to construction
- Review 30% of construction progress - Review 50% of construction progress - Review 70% of construction progress
- Review all deliverables with quality plan - Review all lessons learned
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Risks Analysis Risk Matrix:
Risk Events Probability Impact Risk Score
Financial Risks:
Inflation 3 5 15
Changes by customer impacting budget 3 6 18
Foreign Exchange 3 5 15
Availability of funds from customer 3 7 21
External Risks:
Supply Risk 5 8 40
Unforeseen site conditions 3 7 21
Difficulty in obtaining permits 3 7 21
Whether condition 5 8 40
Operational Risks:
Injury (On the job site) 5 6 30
Damage to equipment and tools 5 7 35
Technology complications and failure 2 5 10
Change in scope 2 7 14
Defective Design 2 8 16
Skills/Techniques 3 5 15
Managerial/Socio-economical Risks:
Cultural differences 2 4 8
Communication 2 5 10
Availability of labor 3 5 15
Changes in management / members 4 5 20
Project cost and schedule estimates 2 6 12
*Risk Score is calculated based on a 1-10 scale
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Risk Events Project Risk Contingency Plan (High Key Risks)
Weather Condition
Risk score: 40
All phases of construction are scheduled with weather conditions in mind. Although we plan ahead for certain seasons to have consistent weather conditions that are desirable to work in for each list of specified work activities, there is always a small chance of uncontrollable changes in weather.
During time periods in which weather conditions are worse than expected the rate of labour automatically goes up. The budget determined is calculated based on the highest labor wages during the worst weather conditions/months. This in mind allows the budget to be unaffected in the event construction must go on during undesirable weather conditions.
Supply Risk
Risk score: 40
The shortage of just one element in the project process may have a detrimental effect on the entire time and cost of the project.
In order to reduce the impact, we will be increasing the safety stock. This may bring costs a little bit higher but will save a lot more in case any mistakes in supply chain management occur. We will be working mostly with local distributers and suppliers to reduce delivery lead times and reduce the amount of time to prime the supply chain where disruption is resolved. Near sourcing will allow the OEM to physically be present during the project to be present on their sites and ensure all operations are running smoothly and ethically on their facilities. For extra safety measures we will be performing a full risk assessment of the suppliers. This opens up their geopolitical processes and business continuity plans.
Damage to equipment and tools
Risk score: 35
With constant wear and tear during projects, tools and equipment always run the risk of being damaged or needing replacement. This can slowly but majorly impact the budget and time constraints of the project.
To ensure tools and equipment are properly handled in a safe manner, up to date certification in handling highly sophisticated tools and mandatory orientations before the start of any worker on any given work site. Each site supervisor will be responsible for implementing a tool/equipment sign off sheet in which all workers name, date, and time of usage. This will help keep track of who is taking care of their equipment while working and help the supervisor to understand where negligence lies so he/she can enforce a more attentive work environment and help reduce overall costs and efficiency.
All equipment needs to be covered with proper and high coverage of insurance.
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Risk Events Project Risk Contingency Plan (High Key Risks)
Injury (On the job site)
Risk score: 30
Injury on the job is a big risk factor due to the delicate nature of peoples existing health and the impact it may make towards the person's future well-being and quality of life.
In order to ensure the risk of injury on the work site is little to none, we will be setting up stations on each work site with fully equipped first aid kits, fully trained and certified first aid staff, there will be formal and specialized safety training mandatory for all workers to complete with a 86% completion mark minimum, and safe alternative routes for external patrons to use during construction.
All employees will be covered with full coverage of insurance.
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Project Team
Role & Name Responsibilities
Project Manager:
Vahideh Aghaei
The project manager is responsible for conducting the detailed day-to-day management of the project activities. The project manager will ensure projects are given sufficient resources, while managing stakeholder relationships. The project manager will develop a project charter and project plan. She will recruit project staff, lead and manage the project team, establish the project schedule and determine each phase, assign tasks to team members and provide consistent and regular updates to upper management.
Supply chain Specialist:
Mansi Sharma
Works closely to the project manager to develop a procurement plan for all phases of construction while providing guidance on the procurement tools and processes. She also provides estimated timelines for all stages of construction and procurement. She is the main purchaser of all supplies and materials needed throughout the project. There will be a statement of work for the required resources that reviews the solicitation of materials. She will conduct the solicitation, review bids, produce a breakdown of pricing required, issue contracts, and; maintain quality assurance.
HR/ Communications Specialist: Sheila Nguyen
Managing communication is about communications planning, distributing information, performance planning, and stakeholder management. The HR manager is responsible for finding the right people based on experience, performance, and personality. She is keeping them on schedule and managing project teams during the life cycle of the project.
Financial Analyst:
Baran Najafi
Focused on growing financial performance through analysis of financial results, forecasts, variances, and trends. Hire an accounting team to help facilitate the use of resources and ensure accurate financial reporting, guide the cost analysis process by creating and enforcing policies and procedures. She will be identifying and driving process improvements. She will maintain a strong financial analysis foundation creating forecasts and models while also taking into consideration past results, perform variance analysis, identify trends, and make recommendations for improvements. The distribution and control of salaries, pay raise, release of funds will also be handled by the financial analyst in partnership with the HR manager.
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Role & Name Responsibilities Engineering Manager:
Sanjot Kaur
Primarily responsible for providing technical design advice during the development of the project. She will ensure that the quality levels will meet stakeholder expectations by establishing the scope of design management services and the composition of the design team, providing terms of reference for consultants contracts, implements design and technical reviews as well as quality assurance reviews of the design document submissions, coordinates the technical team and their activities, gives advice during the preparation stages of design service procurement. The expert will be working alongside the prime contractor and PM to approve each phases site usage.
Prime Contractor: Harman Sandhu
The prime contractor plays a vital role in the project. She is responsible for coordinating health and safety of workers and all people on the work site and the coordination and organization of performance of all work done on the work site. Guardrails, waste disposal, propane tanks for site heating, exit and entry ramps, and fall protection anchorages should all be in place and up to code facilitated by the contactor. She will maintain the quality of work and performance done by all workers on site on a daily basis. Work site infrastructure and excavations are also under the contractor’s responsibilities including duties such as installing toilet facilities or the use of scaffolds. Before any new construction phase begins or ends the sign off and final inspection from the contractor is required in unison with the PM and sponsor.
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Communication Matrix
Stakeholder Communication Method Frequency Reason for communication
Project Sponsor Report / Email / Face to Face Meeting
Biweekly /FTF when needed
Update sponsor with project progress/changes and approvals to inform them and get approval.
Customer Report / Email / Face to Face Meeting
Monthly Update customer with project progress/high key changes and approvals to inform the customer about the progress of the project.
Senior Management
Email/Face to Face Meeting
Weekly Monitor leadership direction and efficiency and keep them updated about the project’s progress.
Project Members/Teams
Videoconferences/Email/ Meeting/ Phone
Daily /weekly To review their tasks and check the progress on their tasks and responsibility.
IT Team Phone / Meeting Once a month / When needed
To make sure all IT systems are working properly. To get the last update for all software and back up of the project.
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Key Performance Measurements (KPM’s)
Category KPM Quantitative Definition
Budget Cost Variance Cost performance Index
- Current Earned Value - Actual cost (EV - AC) - CPI=EV/AC
Schedule Schedule Variance Schedule performance Index
- Current Earned value - Planned value (EV - PV) - SPI=EV/PV
Quality Quality Metrix - Percentage of work activities performed & completed as per standard requirements
- Number of defects - Total cost of rework - Customer satisfaction
Productivity Zero Waste and labor productivity
- To measure Waste/Recycling per job - Percentage of equipment downtime - Percentage of labor downtime
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Quality Control Key Performance Indicator (KPIs):
1.1 Install wheelchair/bike ramp and lighting to connect the roadway in Sperling stairs area Deer Lake
Work Activity
Activity Name KPI
1.1.1 Topographic surveys Completed survey of the correct site location and according to the City of Burnaby Standard
1.1. 2 Drawing All drawing and construction details for City infrastructure services shall be in accordance with the Design Criteria Manual, and the City of Burnaby Standard Construction Documents
1.1.3 Shop drawing All shop drawing shall be done according to City of Burnaby Standard Construction Documents
1.1.4 Lighting design Correct lamp post, light colour, and light bulb brightness chosen by City of Burnaby Standard
1.1.5 Procurement To maximize value and efficiency throughout, the procurement must meet the planned purchase order cycle time, average cost, and quality of the materials.
1.1.5 Site preparation All required activities shall be done according to the City of Burnaby Standard before starting construction.
1.1.7 Grading & Drainage To finish the job based on the acceptable standards and civil code of City of Burnaby.
1.1.8 Paving & Granular To meet BC Road Condition Index (RCI) - Rutting, ride quality, cracking and texture.
1.1.9 Asphalt prim and Tack coat No defect on both layers. To be dried completely and under correctly assigned layers.
1.1.10 Finishing No cracks/debris left behind of water pressured surface
1.1.11 Install lighting Lamp post holes and lamp post dimensions must match up with 1 percent of tolerances.
1.1.12 Utility Construction To follow operational check list of BC hydro and Fortis BC.
1.1.13 Operational Construction To follow operational check list of civil code.
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1.2 Widen Sperling Avenue and install sidewalks and lighting – 5300-6000 blocks
Work Activity
Activity Name KPI
1.2.1 Topographic surveys Completed survey of the correct site location and according to the City of Burnaby Standard.
1.2 2 Drawing All drawing and construction details for City infrastructure services shall be in accordance with the Design Criteria Manual, and the City of Burnaby Standard Construction Documents.
1.2. 3 Shop drawing All shop drawing shall be done according to City of Burnaby Standard Construction Documents.
1.2.4 Lighting design Correct lamp post, light color, and light bulb brightness chosen by City of Burnaby Standard.
1.2.5 Procurement To maximize value and efficiency throughout, the procurement must meet the planned purchase order cycle time, average cost, and quality of the materials.
1.2.6 Site preparation All required activities shall be done according to the City of Burnaby Standard before starting construction.
1.2.7 Subgrade & Granular To finish the job based on the acceptable standards and civil code of City of Burnaby.
1.2.8 Building Forms To 100 adapt with City of Burnaby Standard.
1.2.9 Placing Rebar To 100 adapt with City of Burnaby Standard.
1.2.10 Purring Concrete No defect on Concrete. To be dried completely and under correctly assigned layers. Also shall pass all required tests.
1.2.11 Finishing No cracks/debris left behind of water pressured surface
1.2.12 Install lighting Lamp post holes and lamp post dimensions must match up with 1 percent of tolerances.
1.2.13 Utility Construction To follow operational check list of BC hydro and Fortis BC.
1.2.14 Operational Construction To follow operational check list of civil code.
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1.3 Widen Sperling Avenue and install sidewalks and lighting (by the firehall and across freeway to Kensington ice area and up to the train overpass at Sperling sky train station)
Work Activity
Activity Name KPI
1.3.1 Topographic surveys Completed survey of the correct site location and according to the City of Burnaby Standard.
1.3.2 Drawing All drawing and construction details for City infrastructure services shall be in accordance with the Design Criteria Manual, and the City of Burnaby Standard Construction Documents.
1.3.3 Shop drawing All shop drawing shall be done according to City of Burnaby Standard Construction Documents.
1.3.4 Lighting design Correct lamp post, light color, and light bulb brightness chosen by City of Burnaby Standard.
1.3.5 Procurement To maximize value and efficiency throughout, the procurement must meet the planned purchase order cycle time, average cost, and quality of the materials.
1.3.6 Site preparation All required activities shall be done according to the City of Burnaby Standard before starting construction.
1.3.7 Subgrade & Granular To finish the job based on the acceptable standards and civil code of City of Burnaby.
1.3.8 Building Forms To 100 adapt with City of Burnaby Standard.
1.3.9 Placing Rebar To 100 adapt with City of Burnaby Standard.
1.3.10 Pouring Concrete No defect on Concrete. To be dried completely and under correctly assigned layers. Also shall pass all required tests.
1.3.11 Finishing No cracks/debris left behind of water pressured surface.
1.3.12 Install lighting Lamp post holes and lamp post dimensions must match up with 1 percent of tolerances.
1.3.13 Utility Construction To %100 match with civil check list.
1.3.14 Operational Construction To follow operational check list of BC hydro and Fortis BC.
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1.4 Build and install a bike/pedestrian overpass over the freeway
Work Activity
Activity Name KPI
1.4.1 Topographic surveys Completed survey of the correct site location and according to the City of Burnaby Standard.
1.4.2 Bridge Design All design and construction details for City infrastructure services shall be in accordance with the Design Criteria Manual, and the City of Burnaby Standard Construction Documents.
1.4.3 Drawing & Shop drawing All shop drawing shall be done according to City of Burnaby Standard Construction Documents.
1.4.4 lighting design Correct lamp post, light color, and light bulb brightness chosen by City of Burnaby Standard.
1.4.5 Procurement To maximize value and efficiency throughout, the procurement must meet the planned purchase order cycle time, average cost, and quality of the materials.
1.4.6 Site preparation All required activities shall be done according to the City of Burnaby Standard before starting construction.
1.4.7 Excavation To finish the job based on the acceptable standards and civil code of City of Burnaby.
1.4.8 Building Foundation Foundation has to build with approved material, according to design documents, and 100% adapt with safety code& standard.
1.4.9 Building Structure To 100 adapt with bridge structure code and standard.
1.4.10 Asphalt prim and Tack coat
No defect on both layers. To be dried completely and under correctly assigned layers. Also shall pass all required tests.
1.4.11 Finishing No cracks/debris left behind of water pressured surface.
1.4.12 Install lighting Lamp post holes and lamp post dimensions must match up with 1 percent of tolerances.
1.4.13 Operational Construction To follow operational check list of BC hydro and Fortis BC.
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1.5 Pave the Deer Lake trail loop 3km and install lighting
Work Activity
Activity Name KPI
1.5.1 Topographic surveys Completed survey of the correct site location and according to the City of Burnaby Standard.
1.5 2 Drawing All drawing and construction details for City infrastructure services shall be in accordance with the Design Criteria Manual, and the City of Burnaby Standard Construction Documents.
1.5.3 Shop drawing All shop drawing shall be done according to City of Burnaby Standard Construction Documents.
1.5.4 Lighting design Correct lamp post, light color, and light bulb brightness chosen by City of Burnaby Standard.
1.5.5 Procurement To maximize value and efficiency throughout, the procurement must meet the planned purchase order cycle time, average cost, and quality of the materials.
1.5.6 Site preparation All required activities shall be done according to the City of Burnaby Standard before starting construction.
1.5.7 Grading & Drainage To finish the job based on the acceptable standards and civil code of City of Burnaby.
1.5.8 Paving & Granular To meet BC Road Condition Index (RCI) - Rutting, ride quality, cracking and texture.
1.5.9 Asphalt prim and Tack coat
No defect on both layers. To be dried completely and under correctly assigned layers. Also shall pass all required tests.
1.5.10 Install lighting Lamp post holes and lamp post dimensions must match up with 1 percent of tolerances.
1.5.11 Operational Construction To follow operational check list of civil code.
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1.6 Pave the Burnaby Lake trail loop 10km and install lighting
Work Activity
Activity Name KPI
1.6.1 Topographic surveys Completed survey of the correct site location and according to the City of Burnaby Standard.
1.6.2 Drawing All drawing and construction details for City infrastructure services shall be in accordance with the Design Criteria Manual, and the City of Burnaby Standard Construction Documents.
1.6.3 Shop drawing All shop drawing shall be done according to City of Burnaby Standard Construction Documents.
1.6.4 Lighting design Correct lamp post, light color, and light bulb brightness chosen by City of Burnaby Standard.
1.6.5 Procurement To maximize value and efficiency throughout, the procurement must meet the planned purchase order cycle time, average cost, and quality of the materials.
1.6.6 Site preparation All required activities shall be done according to the City of Burnaby Standard before starting construction.
1.6.7 Grading & Drainage To finish the job based on the acceptable standards and civil code of City of Burnaby.
1.6.8 Paving & Granular To meet BC Road Condition Index (RCI) - Rutting, ride quality, cracking and texture.
1.6.9 Asphalt prim and Tack coat
No defect on both layers. To be dried completely and under correctly assigned layers. Also shall pass all required tests.
1.6.10 Install lighting Lamp post holes and lamp post dimensions must match up with 1 percent of tolerances.
1.6.11 Operational Construction To follow operational check list of civil code.
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Project Procurement
The procurement procedure includes the following:
• Selecting the appropriate relationships and contract approaches for each type of purchased materials or outsourced service.
• Sending RFP to at least three suppliers for getting their offer. • Preparing RFQs and RFPs and evaluating partnership opportunities • Evaluating RFQs, RFPs, and partnerships. • Filling out the Weighted Decision Matrix and analysis each supplier based on their financial
offer, quality, experience and capacity. • Awarding and signing contracts. • Managing quality, timely performance. • Managing contract changes. • Closing contracts.
Performance monitoring:
Project manager and technical teams are responsible to review the performance of each supplier during and at the end of procurement to make sure that their work is on the track and schedule and meet requirement of the project scope and RFP. Project manager will setup meeting with each supplier to review their progress and report related project team.
Project’s resources need to be supplied from approved supplier:
Here are the major items that we need to supply from external suppliers:
• Materials • Equipment • Traffic Control Service
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RFP Criteria
Weighted Decision Matrix
(Materials)
Criteria Weighting
%
Options
Supplier A Supplier B Supplier C
Score
(1-5) Rate
Score
(1-5) Rate
Score
(1-5) Rate
Cost 30 5 150 3 90 4 120
Lead Time 30 4 120 5 150 4 120
Quality 20 3 60 5 100 4 80
Experience and References
10 3 30 4 40 3 30
Financial Strength 10 4 40 4 40 3 30
Total 400 420 380
• The job will be assigned to the highest-scored supplier.
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RFP Criteria
Weighted Decision Matrix
(Equipment)
Criteria Weighting
%
Options
Supplier A Supplier B Supplier C
Score
(1-5) Rate
Score
(1-5) Rate
Score
(1-5) Rate
Cost 20 3 60 5 150 4 80
Lead Time 20 4 80 4 80 3 60
Safety Performance
20 5 100 3 60 4 80
Required Licenses and Insurance
20 5 100 4 80 4 80
Experience and References
10 4 40 3 30 5 50
Financial Strength 10 4 40 3 30 4 40
Total 420 430 390
• The job will be assigned to the highest-scored supplier.
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RFP Criteria
Weighted Decision Matrix
(Traffic Control Service)
Criteria Weighting
%
Options
Company A Company B Company C
Score
(1-5) Rate
Score
(1-5) Rate
Score
(1-5) Rate
Cost 40 3 120 4 160 5 200
Consistency 10 4 40 3 30 3 30
Flexibility 10 3 30 5 50 3 30
Expertise 20 5 100 3 60 4 80
Customer Review 20 4 80 4 80 3 60
Total 370 380 400
• The job will be assigned to the highest-scored company.
