Week Five: Project Plan and Project Execution Plan Presentation

April 19, 2021

Instructor: Gary Denney

Project Implementation Plan

A Place Called Home is a project that has been developed to develop housing for the people who have lost their homes due to loss of jobs and others getting low income. This has led to several families and individuals being left homeless. To reduce the number of families living in the streets, the project “A Place Called Home” has been developed. It aims at acquiring land and building small houses where each family will get a house to call home. The project implementation plan will cover requirements for project management, the communication management plan, and the risk management plan. The need for the project includes the objective to be achieved and how the project activities will be managed to ensure they do not veer from the objectives. The communication management will cover all the models, mediums, and methods to be employed. This will also cover project controls taking into account project input and output communications. The risk analysis plan will cover the risk identification method to be applied, risk assessment and analysis, and risk contingency measures to be used. The plan management method adopted covers all the plan implementation activities of the project.

Literature review

A Place Called Home project aims to build houses for the homeless around cities to cater to their housing. The project implementation plan requires the development of project requirements that will guide the project’s activities as their completion and achievement signifies project success. The requirements act to satisfy the project objectives and stakeholders' needs, as Almefelt, Berglund, Nilsson & Malmqvist (2006) explained. The project aims at developing houses that can accommodate different families. Each family will have a home. The requirements for the project include the acquisition of land at a low price and close to the cities where the people will be settled. The land is required to be dispute-free and with a good landscape allowing setting up of houses.

The factor to consider is that most people will require easy access to the city where most earn their living. This will require land with access to affordable means of transport. The other requirement is approvals and certificates for building residential houses. This will ensure that the houses make up to standard, safe to live in, and all the relevant government authorities have approved and given the go-ahead. The third requirement is the type of house to be made. The houses will be uniform, and each house can accommodate a family. Security of each home is a requirement that will also be considered. The house's design will cater for security together with a fire hydrant being provided within the buildings. The project stakeholders will discuss these requirements, where different alternatives will be analyzed and the most appropriate selected.

Communication Plan

The project requires an effective communication plan that will enable the smooth flow of information to all intended stakeholders within the project. The client communication among themselves will be through meetings where the meeting will be held weekly. The meetings will be held on Tuesday and involve only the clients discussing the project progress, cities to be included in the project, and house distribution criteria. The clients will also hold a meeting on Tuesday with the project's executive manager, project manager, director of safety, and corporate officer. The project progress report, challenges, and all the project plans will be discussed. The clients will also add their architecture, responsible for providing a report separate from the project manager concerning project progress and its compliance with the plan. The project should not have compliance of less than 90%. Lower compliance means the project should be stopped. The two reports from the project manager and architecture will be analyzed during the meeting.

The project manager will conduct weekly meetings on Monday consisting of the procurement and accounting officer, project superintendent, engineering and quality officer, and the foreman where project progress will be discussed. The minutes for this meeting will form the basis for writing the report discussed with the clients. The report will be accompanied by the brief compliance checklist filled by the project manager. The procurement and accounting officer will submit an inventory report at each meeting explaining the quantity used and any material that may have been outsourced. This report will be compared with the project baseline cost and inventory control, and work schedule baseline control. The foreman will be required to hold daily meetings with the casual laborers to ensure that each section activity within the schedule and its time is due is being worked on. The laborers will also be required to communicate availability for the next day when closing the day's job. This will ensure that labor wastage is not experienced as well as avoid any inconvenience due to shortage.

Official emails will be used between the clients and the executive manager. The project manager will also use emails to communicate during project progress, where due to proximity between the managers, the regular meeting can also be held as needs arise. The meetings can be transmitted through phone calls and emails. The foreman will use a requisition book to acquire required materials daily from the store. The requisition book will be signed by the project superintendent and taken to the procurement officer to issue the materials. The foreman will also be required to have reached all the laborers through phone calls. This will ensure effective labor management.

Risk Analyst Plan

The project manager will create a database where all the project requirements will be filled. Risk management will be served in the database as a requirement stating all the risks likely to occur in the project. The database provides a tool where individual needs can be continuously assessed and progress towards its achievement determined as stated by Patterson & Neailey (2002). Table 1 below shows the risk likely to occur during the project progress; it shows the likelihood of it happening, the damage, the course of action, and the person responsible.

Table 1 showing the risk management steps and the likely risks.

Conclusion

Implementation of an effective communication plan enables setting and managing project requirements and expectations. This includes daily expectations, which help to keep the project on schedule, facilitating easy project management. Communication within the project is official, and emails will be used to pass critical information. Regular meetings will also be used between various stakeholders to discuss project progress and necessary project information. The project risks were identified and analyzed depending on the type, likelihood, impact, trigger, response to the risk, and contingency for each risk. This is important in risk aversion and prevention in the implementation plan.

References

Almefelt, L., Berglund, F., Nilsson, P., & Malmqvist, J. (2006). Requirements management in practice: findings from an empirical study in the automotive industry. Research in engineering design, 17(3), 113-134.

Patterson, F. D., & Neailey, K. (2002). A risk register database system to aid the management of project risk. International Journal of Project Management, 20(5), 365-374.