Project WBS with Durations

January 2020

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Project Fields to Include in ITP Deliverables

Contents

• Tasks to include in ITP Deliverables • Project Configuration Settings • ITP-1 - Project WBS with Durations • TTP-3 - Project Schedule with Dependency Links • TTP-4 - Project Resources and Costs • ITP-3 - Project Risk Assessment • TTP-5 - Consolidated Project Management Plan • TTP-6 - Project Execution, Tracking and Changes

Tasks to Include in ITP Deliverables

First, before we get to fields - Please make sure that your WBS (and .mpp file) include the following tasks as part of your WBS. Note that this these are necessary but far from sufficient. Many more tasks are needed. This also does not mean that a single task will necessarily suffice for each of these. Rather, include as many tasks as it takes to do the job, but please include at least the following kinds of tasks in addition to whatever else you were planning for your WBS:

• Tasks regarding ordering, delivering, and receiving hardware

• Tasks regarding ordering, delivering, and receiving software

• Tasks regarding ordering, delivering, and receiving networking

• Tasks regarding installing hardware

• Tasks regarding installing software

• Tasks regarding installing networking

• Tasks regarding managing, controlling, and monitoring the project and the team

• Project meetings To reiterate, there is a lot more to the WBS than this. However, you will find these tasks to be needed in later ITP deliverables. Omitting them would likely be detrimental for many assignments.

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Project Configuration Settings

Project needs some configuring before you submit these assignments. Hint: This step will count

towards your grade.

NOTE: This is a one-time setup. If you follow the configuration steps for ITP-1, you do not need to

configure Project for later assignments.

Launch Project and open a Blank Project. Open Project Options and adjust your calendar options

settings to look EXACTLY like this:

Verify your scheduling options look EXACTLY like this

Verify your calculation settings look EXACTLY like this

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ITP-1 – Project WBS with Durations

Please ensure that your .mpp file includes at least the following fields (columns) visible in the

left-hand table portion of the Gantt chart view or the Tracking Gantt view:

• Indicators (white "i" in a solid blue circle, listed in the Columns list as "Indicators") [a default field]

• Task Mode

• Name (i.e., task name) [a default field]

• Duration [a default field]

TTP-3 - Project Schedule with Dependency Links

Before we get to TTP-3 fields, a note about the general structure of the TTP-3 schedule: The

Gantt Chart and the Network Diagram should not look like waterfalls, wherein each task has

only one predecessor and only one successor. That is not only unrealistic, but is problematic for

most projects. There should be parallelism. This means that typical tasks should have multiple

successors and/or predecessors.

Please ensure that your .mpp file includes at least the following fields (columns) visible in the

left-hand table portion of the Gantt chart view or the Tracking Gantt view:

• All fields from ITP-1

• Start date [a default field]

• Finish date [a default field]

• Predecessors [a default field]

• Successors

Additionally, please ensure that the Critical Tasks box in the Format tab is checked.

TTP-4 - Project Resources and Costs

Please ensure that your .mpp file includes at least the following fields (columns) visible in the

left-hand table portion of the Gantt chart view or the Tracking Gantt view and also in the

Resource Sheet view:

• All fields from ITP-1 and TTP-3

• Resource Name

• Material

• Type

• Group

• Standard Rate

• Cost per Unit

• Cost

• Work

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ITP-3 - Project Risk Assessment

Please ensure that your risk register spreadsheet file includes at least the following fields

(columns):

• WBS ID

• Task Name or brief description

• Task Level (see note in assignment instructions)

• Risk Description

• Risk Category (Risk Type)

• Risk Probability

• Risk Consequences (Impact)

• Initial Risk Score (Probability * Impact)

• Risk Handling Category

• Risk Handling/Control Plan

• Risk Owner (Risk Manager)

Additional suggested fields:

• Est. Cost of Mitigation

• Remaining Probability after Mitigation

• Remaining Consequences (Impact) after Handling

• Final Risk Score

• Current Risk Status

• Notes and discussion

TTP-5 - Consolidated Project Management Plan

Please ensure that your .mpp file includes at least the following fields (columns) visible in the

left-hand table portion of the Gantt chart view or the Tracking Gantt view:

• All fields from ITP-3

TTP-6 - Project Execution, Tracking and Changes

Please ensure that your .mpp file includes at least the following fields (columns) visible in the

left-hand table portion of the Tracking Gantt view:

• All fields from TTP-5

• Actual Start

• Actual Finish

• Actual Duration

• Baseline Start

• Baseline Finish

• Baseline Duration

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On Resource Sheet view:

• All fields from TTP-4

• Baseline Cost

Additional suggested fields:

• Earned Value - EV (BCWP)

• PV (BCWS)

• AC (ACWP)

• Schedule Variance (SV)

• Cost Variance (CV)

• Estimate at Completion (EAC)

• Budget at Completion (BAC)

• Schedule Performance Index (SPI)

• Cost Performance Index (CPI)

• Percent Complete