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ProjectClosureReport.docxClosure Report
Hardware Deployment Project for ABC Company
Closure Report
Project Manager: Krishna Marepalli
Date: January 2019
Version:
© Global Knowledge Training LLC
Version History
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© Global Knowledge Training LLC
Table of Contents
Action Items / Future Projects 11
© Global Knowledge Training LLC
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Project |
Hardware Deployment for ABC Company |
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Objectives |
To deploy the most current hardware system to ABC company To ensure that there is compatibility between the current software and the newly deployed hardware. To provide all ABC Company staffs access the newly deployed hardware system. To improve the overall functionality and efficient program progress of ABC Company by hardware deployment. To decommission the already existing hardware system
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Project manager |
Krishna Marepalli |
Sponsor |
ABC Company |
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Start date |
May 2018 |
Planned completion date |
November 2018 |
Actual completion date |
January 2019 |
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Deliverable description |
Were All Requirements Met?[footnoteRef:1] [1: Yes: all requirements were met; some: some of the deliverable requirements were met; no-approved: deliverable was dropped from project but change request was submitted; no-unapproved: deliverable was dropped from project but change request was not submitted] |
Comments |
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Deploying the most current hardware to ABC Company
Ensuring compatibility between the current software and the newly deployed hardware
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Yes, all the requirements were met.
Yes, all the requirements were met. |
Most deliverables were provided on time.
Most of the deliverables were provided adequately. |
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Budget Item |
Planned Cost |
Actual Cost |
Variance |
Comments |
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Salaries |
$50,000 |
$60,000 |
$10,000 |
There was an increase in staff training costs |
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Other internal expenses |
$10,000 |
$15,000 |
$5,000 |
There was an increase in other internal expenses |
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Consulting expenses |
$5,000 |
$4,000 |
$1,000 |
There was a decrease in consulting costs |
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Capital expenditures |
$15,000 |
$18,000 |
$3,000 |
There was an increase in capital expenditures |
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Deliverable Description |
Planned Completion |
Actual Completion |
Variance |
Comments |
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Deploying the most current hardware to ABC Company
Ensuring compatibility between the current software and the newly deployed hardware |
November 2018
November 2018 |
January 2019
January 2019 |
1 month
1 month |
Adjustment in project schedule
Adjustment in project schedule |
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Criteria |
Status[footnoteRef:2] [2: Met: criteria were met; not met: criteria were not met ] |
Comments |
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The new hardware is deployed, and all old hardware decommissioned. All ABC staff can efficiently work and increase the productivity of the company. The new hardware system becomes very reliable and efficient for use by the ABC Company. The efficient flow of work is once again assured by the newly deployed hardware |
Met
Met
Met
Met |
Activity successful
Activity Successful
Activity Successful
Activity Successful
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What are the most important lessons learned during this project?
There are many significant lessons that were learned when undertaking the project. Though the project schedule was not met, one important lesson learnt is the importance of sticking to the initial time schedule of the project. (Soekiman et al, 2011) examines different factors relating to labor which may affect a project schedule. Though some constraints may delay the project, it is of great essence when the schedule of the project is adhered to. The application MS Project Schedule was used for the two-thirds of the project and it helped to assess the results of delays.
There was an increase in the costs of the project. This is because there were some expenses which were not catered for during the planning process. The ABC Company did not have efficient information relating to some costs. The costs included that of training and purchase of the new hardware. Some extra funding was therefore sourced from other stakeholders so as to avoid shortages. The lesson to learn from this is that the planners of the project should try their level best to identify all possible costs. Many IT projects may be delivered on budget if all the underlying factors are considered (Bloch et al, 2012).
There were some requirements for the deliverables of the project. Though not all requirements were met, it is important to note that those requirements achieved the standards which were set. (Lock, 2017) outlines that the requirements of project deliverables are essential in project management. It is therefore important for any project planner to ensure that all the requirements for the deliverables of the project are met accordingly.
The project was very successful. The project manager was able to provide good leadership as the project was on course. The project was able to meet the original intended business benefits. The staff members cooperated well. The IT experts of the ABC Company worked hard to ensure that the project was on course. In this way the project was able to meet the customer needs. It is a significant lesson that all projects which are rolled out should try to be successful and hence meet its intended objectives. (Raymond & Bergeron, 2008) analyzes the impacts of project management system on the success of the project.
The results of the project were impressing. All the stakeholders who were engaged in the project were very happy about the project’s results. The members of staff were now able to use the new hardware. IT tests were conducted, and it was found that the new hardware was fully compatible with the software in place. (Mir & Pinnington, 2014) tries to link the performance of the project management and the results of the project. The stakeholders included the project planners, sponsors, management and the teams. This is a good lesson to learn in that each project which is started should always produce the desired results.
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Areas to Improve |
Comments |
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Business case development |
Alternatives to the project
Customer needs |
Other alternatives to the project were not carefully researched on.
The project could not meet some of the customer needs.
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Initiation |
Project assumptions
Project constraints
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Some of the project assumptions were never identified.
There were some project constraints which could not be identified yet it had impacts on the project. |
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Requirements definition |
Project requirements
Technical documents
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Some of the project requirements were not defined clearly.
Some technical documents of the project were not completed. |
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Planning |
Work breakdown structure
Project resources
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The breakdown structure of work was not adequate and efficient.
Some of the resources which were required could not be acquired. |
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Controlling |
Control process
Status reports
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Some of the change control processes which were used to manage the scope of the project did not follow the required guidelines.
The status reports were not being distributed on a required regular basis. |
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Executing |
Training materials
Test cases
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Some of the training materials were not developed.
Some of the test cases were not executed. |
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Closing |
Knowledge
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Not all knowledge was transferred from the vendors to workers. |
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Other |
Workers’ turnover |
Some of the workers who were employed to execute the project quit on the way citing some reasons. |
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Areas to Improve |
Comments |
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Integration management |
Project methodology
Management of the project |
The methodology of the project should be adhered to. In some instances, the methodology of the project was not followed.
The project should be well managed so as to accomplish its objectives. |
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Scope management |
Management of changes to project scope
Estimation of the changes in project scope |
The changes in scope of the project were not efficiently managed.
The changes in the project scope were not effectively estimated. |
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Cost management |
Budget
Estimation of changes in the costs of the project
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The budget of the project was inadequate.
The changes in the costs of the project were not accurately estimated. |
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Time management |
Change control process
Management of changes to schedule of the project |
No formal change control process was used to ensure control in the initial schedule of the project.
The changes to schedule of the project was not managed properly |
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Quality management |
Management plan
Deliverables
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The project did not follow the laid down management plan.
Some of the deliverables did not meet the quality standards which were set for the project. |
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Risk management |
Risk monitoring
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The risks were not well monitored during the course of the project. |
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Communication management |
Communicating issues
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In some instances, the issues pertaining to the project could not be communicated well. |
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Procurement management |
Time of providing the deliverables
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In some scenarios the vendor delayed in providing deliverables of the project. |
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Human resources management |
Organizational structure
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The organizational structure was not effective since there was duplication of roles and responsibilities. |
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Other |
Project piloting |
Pilot tests may be carried before the roll out of the project in order to clearly understand the expectations of the project. |
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Areas to Improve |
Comments |
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Professionalism |
Expectations of the team
Duties and responsibilities |
The expectations of the team should be well defined before the start of the project.
Members of the team should be made aware of their specific duties and responsibilities |
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Collaboration |
Assistance to each other
Willingness to work well with each other |
The members of the team should be willing to help each other when undertaking various tasks of the project.
Team members should be willing to work well with each other. |
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Teamwork |
Team unity
Communication within the team |
Team members should work as a one united unit.
There should be an effective communication among the team members |
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Conflict management |
Resolving issues
Unacceptable behavior |
Issues which may arise among the team members should be resolved as early as possible and in the right manner
The members of the team should always conduct themselves well and avoid engaging in unacceptable acts |
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Responsiveness |
Responding to requests from other team members
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The members of the team should be in a position to respond to issues from other members without any delay |
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Other |
Recreational facilities for team members
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In future, there should be recreational facilities and services for various project teams |
What remains to be done on this project or as a result of this project?
The future projects may include:
Updating the current software of the ABC Company
Checking the system regularly in order to ascertain that the software and hardware systems are compatible
Providing regular trainings to members of staff until they are fully conversant with the new hardware system
Signature of sponsor
Printed name of sponsor
Date
Signature of project manager
Printed name of project manager
Date
Works Cited
Bloch, M., Blumberg, S., & Laartz, J. (2012). Delivering large-scale IT projects on time, on budget, and on value. Harvard Business Review.
Lock, D. (2017). The essentials of project management. Routledge.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.
Raymond, L., & Bergeron, F. (2008). Project management information systems: An empirical study of their impact on project managers and project success. International Journal of Project Management, 26(2), 213-220.
Soekiman, A., Pribadi, K. S., Soemardi, B. W., & Wirahadikusumah, R. D. (2011). Factors relating to labor productivity affecting the project schedule performance in Indonesia. Procedia engineering, 14, 865-873.
