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GO! with Microsoft PowerPoint 2019 Introductory

2019 Edition

Chapter 2

Formatting PowerPoint Presentations

GO! with Microsoft PowerPoint 2019 Introductory

In this chapter, you will learn how insert and format a variety of PowerPoint objects.

Learning Objectives

Format Numbered and Bulleted Lists

Insert Online Pictures

Insert Text Boxes and Shapes

Format Objects

Remove Picture Backgrounds and Insert WordArt

Create and Format a SmartArt Graphic

Insert a 3D Object

The objectives of this chapter are:

Format Numbered and Bulleted Lists

Insert Online Pictures

Insert Text Boxes and Shapes

Format Objects

Remove Picture Backgrounds and Insert WordArt

Create and Format a SmartArt Graphic

Insert a 3D Object

Format Numbered and Bulleted Lists (1 of 3)

A bulleted list, sometimes called an unordered list, is a list of items preceded by small dots or other shapes, which do not indicate order or rank. A numbered list, also known as an ordered list, displays items preceded by numbers, which indicate sequence or rank of the items. The font, color, and style of a bulleted or numbered list are determined by the theme.

Format Numbered and Bulleted Lists (2 of 3)

You can change the bullet color and style by using the commands in the Paragraph Group. You can easily change a bulleted list to a numbered list. This shows an example of bulleted symbols converted to a numbered list.

Format Numbered and Bulleted Lists (3 of 3)

Using the Bullets and Numbering dialog box, you can use other characters as bullet characters. Since the Bullet button is a toggle, you can turn bullets on and off by repeatedly pressing the button.

Insert Online Pictures (1 of 6)

One type of image that you can insert on to a slide is a clip—a single media file such as art, sound, animation, or a movie. The Online Pictures button in a placeholder opens the Insert Pictures dialog box. You can then search for an image using one or more keywords. The results are licensed under Creative Commons, a nonprofit organization that enables use of images. As seen in the figure, an image of pouring water was found. The figure on the next slide shows that the image has been inserted.

Insert Online Pictures (2 of 6)

When an image is inserted and then selected, sizing handles display. Sizing handles can be used to resize the image. You can also resize the image using the Shape Height and Shape Width boxes on the Format tab. When sizing handles are used to resize the image, the width adjusts in proportion to the picture height.

Insert Online Pictures (3 of 6)

You can also insert an image from the ribbon by clicking Pictures. When using this method, PowerPoint inserts the image in the center of the slide.

Insert Online Pictures (4 of 6)

Smart guides are dashed lines that display on your slide when you are moving an object to assist you with alignment. Smart guides display when you move an object and you align it with another object on the slide. Pressing the Shift key while moving an object constrains the movement in a straight line either vertically or horizontally.

Insert Online Pictures (5 of 6)

When you crop a picture—as shown here—you remove unwanted or unnecessary areas of a picture. Crop handles are similar to sizing handles and are used to remove unwanted areas of the picture. The crop pointer is the mouse pointer that displays when cropping areas of a picture. The portion of a picture to be removed by the drop displays in gray.

Insert Online Pictures (6 of 6)

Most pictures are inserted on a slide in a rectangular shape. You can modify that picture by changing its shape. Here you see the picture cropped to an oval shape.

Insert Text Boxes and Shapes (1 of 3)

A text box is an object with which you can position text anywhere on a slide. Text boxes can be formatted by changing the font, font size, and font color.

Insert Text Boxes and Shapes (2 of 3)

Shapes are slide objects such as lines, arrows, boxes, callouts, and banners. You can size and move a shape using the same techniques that you use to size and move pictures.

Insert Text Boxes and Shapes (3 of 3)

You can also add text to a shape. After you add text to a shape, you can change the font and font size, apply font styles, and change text alignment.

Format Objects (1 of 4)

One interesting way to format a shape is by changing the fill color—the inside color of text or of an object—and the outside line color. The Shape Styles gallery can be used to apply predefined combinations of these fill and line colors and also to apply other effects.

Format Objects (2 of 4)

The eyedropper is a tool that captures the exact color from an object on your screen and then applies it to any shape, picture, or text. The eyedropper can be used to give a presentation a cohesive look by matching a font color, fill color, border color, or other slide element to any color on any slide.

Format Objects (3 of 4)

It is quick and easy to duplicate an object with Ctrl + D. The duplicated object overlaps the original picture and the duplicated image is selected. You can drag and drop the duplicated object. You can then use the Picture Tools Format tab, and the Align button to align selected objects on the slide relative to each other. You can change the picture style using the Picture Effects button.

Format Objects (4 of 4)

You can select multiple objects and group them so that they can be formatted and edited as one object. Once objects are grouped, the sizing handles surround all shapes as one, indicating that the shapes are grouped into one object. The grouped object can be formatted, aligned, and moved as one object.

Remove Picture Backgrounds and Insert WordArt (1 of 3)

The Background Removal command removes unwanted portions of a picture so that the picture does not appear as a self-contained rectangle. This enables you to flow a picture into the content of the presentation.

Remove Picture Backgrounds and Insert WordArt (2 of 3)

WordArt is a gallery of text styles with which you can create decorative effects, such as shadowed or mirrored text.

Remove Picture Backgrounds and Insert WordArt (3 of 3)

You can also add text effects to add interest to a slide. Text effects are formats applied to text that include shadows, reflections, glows, bevels, and 3-D rotations.

Create and Format a SmartArt Graphic (1 of 5)

A SmartArt graphic is a visual representation of information that you create by choosing from among various layouts to communicate your message or ideas effectively. The SmartArt gallery is divided into types on the left, a visual image of the graphic in the middle, and a description on the right.

Create and Format a SmartArt Graphic (2 of 5)

Additional shapes can be added to a SmartArt graphic. The text in each of the SmartArt shapes resizes to accommodate the added shape.

Create and Format a SmartArt Graphic (3 of 5)

Some SmartArt graphics include shapes in which to insert pictures, as shown here. You can also select individual or groups of shapes in a SmartArt graphic and make them larger or smaller, and you can change selected shapes to another type of shape.

Create and Format a SmartArt Graphic (4 of 5)

SmartArt Styles are combinations of formatting effects that you can apply to SmartArt graphics.

Create and Format a SmartArt Graphic (5 of 5)

Text in a SmartArt graphic can be converted to text on the slide. On the SmartArt Tools Design tab, in the Reset group, click Convert, and then click Convert to Text to convert the SmartArt graphic to a bulleted list.

Insert a 3D Object

You can insert a 3D object from a file or download from an online gallery. Microsoft Windows 10 includes Paint 3D, with which you can create your own 3D objects. Using the 3D handle in the middle of the balloon object, you can rotate a 3D object to view it from any perspective.

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