Memo format, necessary elements of this trip

case details Assume you are a member of the student union here at UFV. Last week, you were sent to Vancouver Island for two days to interview the Student Union presidents at the University of Victoria and Malaspina University College. Your goal was to find out if they are interested in a joint, international student conference next year.

You left for your trip early on Monday morning because your first appointment, at the University of Victoria, was on Mon- day at 3:30 pm. Unfortunately, the 7am ferry had broken down that morning and ferry traffic was extremely backed up. You ended up missing the ferry you wanted to catch and were too late getting into Victoria to make your appointment with the student union president, Jenny Simpson. She was not available for another appointment time during the days of your trip, so you had to book a telephone interview with her for the day of your return.

The good news is that the telephone interview with Ms. Simp- son was successful and she agreed that her student union would like to participate in the conference. They would like to arrange a further meeting to discuss fundraising, advertising, and other conference details.

Tuesday morning, you headed off to Nanaimo and met with Malaspina University College’s entire student union and pre- sented your idea. They seemed a little more resistant to be- ing included in the conference. They were concerned that the

larger institution, the University of Victoria, would “steal the show.” Their concerns were reflected in the suggestions they asked you to carry to your student association:

• the conference should be held on “neutral ground” so no one institution would be favoured over another

• each institution should choose one major topic and be re- sponsible for running all the seminars and talks on that topic

• the keynote speaker should be agreed upon by all institu- tions and should be someone from an international college or university

You returned home Tuesday afternoon (without incident, thankfully). Now you need to write up your trip report and present it to the student union at UFV.

Please add any details (cost of tickets and accomodation, schedules, etc.) that would be consistent with the facts pre- sented here.

Format and organization Please use a Memo format for this assignment. Component structure is flexible, however, please make sure that all of the necessary elements of this particular type of report (trip re- port) can be clearly identified. Even though you do not need to include every single structural element, the pyramid structure must be the basis of your project organization.

The report must be between 400 and 750 words.

research and sources Since you are provided with the case details, most of the re- search has already been done, but please feel free to add sources and additional research data when appropriate.

WRITING Please apply the skills and knowledge that you gained through our lectures, exercises and assignments. Keep the inverted pyramid model for paragraph organization in mind. Make sure to go through all of the Plain Language checklist during and after the writing process. As always, grammar and lan- guage mechanics are important.

formatting Formatting of text and visuals needs to be consistent with the practices discussed in class and covered in the exercises/as- signments.

Please check the attached Evaluation Criteria Checklist for additional information.

project 1 For our first project you are provided with the

details of a particular hypothetical trip.

Now you need to write up your trip report according to the report writing requirements

and good practices learned in this class .

submission How to submit: Email your story in Word format document to instructor’s email address: [email protected] Subject line: Project #1

Deadline: Your project is due by or before 23:59, Friday, March 27.

Project 1 Evaluation Criteria Checklist

CRITERIA1 MARK2 NOTES 1. Has this report fulfilled its function (check

with your notes regarding the functions of a trip report)?

2. Valid points/outcomes described 3. Clearly identifiable pyramid structure 4. All necessary structural elements present 5. Reliability of sources. All sources are

listed and properly cited (if additional resources used)

6. Word count limit 7. Visuals (if used) are used appropriately

and are the true representation of data

8. Formatting standards 9. Plain language requirements 10. Reference materials used appropriately 11. Grammar, language mechanics, spelling,

punctuation

1 Percentage shares of different criteria are not equal. Some criteria can weight more than others. 2 For each category your mark can be Y (criteria met), N (criteria not met, see notes) or Partially (partial credit, see notes)