Project 1

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PROJ6003M1-W1-TheIcebreaker.pptx

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WELCOME! The IceBreaker Week 1

PROJ6003 – PROJECT EXECUTION AND CONTROL

Ibrahim Abdallah

[email protected]

Learning Facilitator

Master of Global Project Management

Today’s Schedule

Introductions

Who’s your LF?

Who are you?

Academic Expectations & Integrity

Subject Overview

Module 1 – Reflection/Discussion

Assessments’ Overview

Getting to know each other

Here is a little something about myself…

Education:

PhD RMIT university – Australia Banking Risks

Master of Business Administration – Monash university

MA accounting

MA banking finance – Supervised by head of Harvard business school

Bachelor in International Technology

Prince 2 Agile

MSP certificate

P3O

MoR

MoP

Career:

15+ years in the industry experience – Banking

Curiosities about me…

What is your name?

Where were you born?

Which degree are you currently studying? Why?

What are your goals for the future?

Expectations for the class? From yourself?

Any curiosity you’d like to add?

Favourite band/music?

Tell us a bit about yourself…

If online, Insert your photo on your Collaborate Ultra Session

Or Insert your avatar on your Collaborate Ultra session

I will be prepared for every class.

I will try and understand your concerns and help you.

I will explain in such a way that you understand the concepts.

I will respond to your emails within no longer than 24h.

I will be fair and provide feedback for all of your work.

What do I expect of myself and you

You will be prepared and on time for every class.

You will be honest in your work and efforts.

You will be fair to yourself and others in the class.

You will participate in all class activities.

You will ask if you do not understand.

As a general approach, our classes will be divided in 3 parts:

PART 1: We’ll have content delivery – theoretical background.

PART 2: We’ll allocate time for some activities we might have for the week, or continue with class discussions.

PART 3: At the end of each class there will be time allocated to discussing the assessments.

If you are not able to attend a class, don’t sweat!

Recordings will remain available throughout the trimester and will be shared with you via Announcements weekly.

Discussion Forums are also available: Ask the Facilitator Forum, Student Forum and Class Discussion Forums (when indicated).

Approach to the subject delivery

Some break in the middle of the session. Usually around 4:30 or before an activity starts..

Face-to-face classes are not recorded, but if you miss a class, a content delivery (Part 1) recording will be shared with your so you don’t miss this part.

However, it’s highly recommended that you attend both F2F and OL classes to participate in class activities, discussions, and to have an opportunity to talk to your Learning Facilitator.

OL Classes will also have a time scheduled and recordings will remain available in the Collaborate Ultra link as well as shared via announcements.

If, for any reason, an additional session is required to cover a content, a recording will be sent to you in advance and/or a time will be negotiated with you to cover it.

Both OL and F2F classes will have discussions, activities and we expect that students are proactive in their studies and come prepared for each class.

Is there a difference between F2F and OL classes?

I will send you weekly announcements with very important information that will help you in succeeding in this subject!

So, please make sure you have access to your: BB and Student email.

If you do not have access to your BB or Student email, please contact Student Services immediately and communicate with your Learning Facilitator about it.

Attendance will be recorded and monitored as usual.

If on F2F class, this will be done manually by your LF.

If on OL class, this will be recorded automatically from Collaborate Ultra

The criteria below will apply for both types of classes:

Late: Has joined the class after 30 minutes

Absent: Has joined the class after 40 minutes, and remained in the class for less than 80%

Any questions so far?

Communication & Attendance:

Some break in the middle of the session. Usually around 4:30 or before an activity starts..

Let’s talk about critical thinking…

Beetle Bailey by Mort Walker

Experiential learning through exchange of knowledge is crucial!

We’ll have class interactions, readings, research and assessments

Attendance = expected at least 80% (bear in mind that some assessments may be done in class!)

Punctuality = Professionalism

Mobile Free Zone!!!!

Create engaging learning environment requires your participation!!

Academic Expectations & Integrity

Masters degree level

Critical Thinking

Ability to formulate own solutions according to your research (high level of research)

Research sources – Library / Google Scholar / PMI.org

Peer reviewed papers

Publications (in full)

Articles (in full)

Emerging ideas

Referencing (APA)

In text citations

References list

What we expect:

The “no good” stuff…

Experiential learning through exchange of knowledge is crucial!

We’ll have class interactions, readings, research and assessments

Attendance = expected at least 80% (bear in mind that some assessments will be done in class!)

Punctuality = Professionalism

Mobile Free Zone!!!!

Create engaging learning environment requires your participation!!

Academic Expectations & Integrity

Masters degree level

Critical Thinking

Ability to formulate own solutions according to your research (high level of research)

Research sources – Library / Google Scholar / PMI.org

Peer reviewed papers

Publications (in full)

Articles (in full)

Emerging ideas

Referencing (APA)

In text citations

References list

What we expect:

Academic Expectations & Integrity

What is unacceptable:

Plagiarism

Copy from internet, book, article, video or presentation

Copying another students work

Simply not acknowledging the source of your research

Copying your own work form a previous assignment

Collusion

Inappropriately assisting other students in the production of an assessment task

Submitting work which is the same, or substantially the same, as another student’s piece of work for the same assessment task

Assisting another student to plagiarise material

Torrens Policy Academic Integrity Policy (and other policies): https://www.torrens.edu.au/policies-and-forms

Ghostwriting

Occurs where a person other than the student has authored, either wholly or in part, a piece of assessment.

Other forms

Fabricated data; inventing references, quotes or sources; same work for different subjects.

Avoid plagiarism by doing extensive research and referencing where you sourced the information!!

Subject Overview

Where are we in Project Management…

Draw on the white board where we are: Timeline with 10KA, 5 PG, and show each module what we will cover

This subject takes a traditional approach to project management

Subject Modules

Module 1: Change Control Tools and Techniques

Module 2: Directing and Managing Project Work

Module 3: Quality Assurance and Control

Module 4: Risk and Communication Management

Module 5: Progress and Performance Measurement Tools

Module 6: Project Closure

In this module, we are going to look at Chance Control Tools & Techniques, but more so, tools & techniques to Monitor & Control the project. So we are covering a lot of the “Monitoring & Controlling PG”.

Executing Process Group

(PMI, 2017, p. 595)

“The Executing Process Group consists of those processes performed to complete the work defined in the project management plan to satisfy the project requirements.”

This PG involves coordinating resources, managing stakeholder engagement, and integrating and performing the activities of the project in accordance with the project management plan.

The key benefit of this PG is the that work needed to meet project requirements and objectives is performed according to plan. The processes in this PG may generate change requests. If approved, change requests may trigger one or more planning processes that result in a modified management plan, project documents, and possibly new baselines.

Monitoring and Controlling Process Group

(PMI, 2017, p. 613)

“The Monitoring & Controlling Process Group consists of those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.”

Monitoring: is collecting project performance data , producing performance measures, and reporting and disseminating performance information.

Controlling: is comparing actual performance with planned performance, analyzing variances, assessing trends to effect process improvements, evaluating possible alternatives, and recommending appropriate corrective action as needed.

The key benefit of this PG is that the performance of the project is measured and analysed at regular intervals, appropriate events, or when exception conditions occur in order to identify and correct variances from the project management plan.

This PG also involves:

Evaluating change requests and deciding appropriate response

Recommending corrective or preventive action in anticipation of possible problems

Monitoring ongoing project activities against project management plan and project baselines

Influencing the factors that could circumvent the change control process so only approved changes are implemented.

Continuous monitoring provides the project team and other stakeholders with insight into the status of the project and identifies any areas that require additional attention. This PG monitors and controls the work being done within each KA, PG, life cycle phase, and the project as a whole.

Closing Process Group

(PMI, 2017, p. 633)

“The Closing Process Group consists of the process(es) performed to formally complete or close a project, phase, or contract.”

This PG verifies that the defined processes are completed within all of the PG to close the project or phase, as appropriate, and formally establishes that the project or phase is complete.

The key benefit of this PG is that phases, projects, and contracts are closed out appropriately. While there is only one process in this PG, organisations may have their own processes associated with project, phase, or contract closure.

This PG may also address the early closure of the project, for example, aborted projects or cancelled projects.

Subject Textbooks

Where to find them?

Key Learning Resources (Subject BB)

Library: https://library.torrens.edu.au/home

Module 1

Change Control Tools & Techniques

Now Let’s start the class…

We’ll go over Module 1’s content next class!

If needed, additional sessions/recordings will be negotiated.

But, please reflect for next class:

What is change in projects?

How do you believe we manage them?

What’s involved in the process?

…Just KIDDING!!

No need for students to research, just bring their ideas.

Start next class with a discussion of what they think the process looks like.

Assessments Overview

This subject examines ways to understand the attitudes and behaviours of individuals and groups working together on projects, and hopefully, this will also help in improving these relationships.

We also look into how to support and motivate team members to perform as high performance teams, how to manage conflicts and to manage various other project stakeholder relationships.

These are things and situations that you might have encountered in your work and life and as we examine the concepts and theories behind them, I’d would encourage you to share your examples and insights.

Assessments Timeframes

Assessment Task Overview	Weight	Due Date
Assessment 1 – Change Management Plan
Integrated Change Report (Individual Assessment)	40%	End of Module 3 (Week 6)
Assessment 2 – Risk and Communication Management
Risk Management Report (Group Assessment)	40%	First Half of Module 5 (Week 9)
Assessment 3 – Project Status Reporting
Module 4-5 Discussion Forum (Individual Assessment)	20%	First Half of Module 6 (Week 11)
Total for Subject:	100%

Provide Learning and Term Information Handout with key dates for the trimester

You will use it for all your Assessments…

So start familiarising yourself with the Case Study from day 1!

Prepare questions to discuss them as soon as possible!

PROJ6003_Assessment Case Study_The Case of IV Pumps in a Health Care Centre

Case Study

Provide copies of the Case Study printed and indicate where they can be found online – Key Learning Resources

Assessment 1

Assessment 1 – Task Summary

In this assessment, you are required to write an individual report of 2000 words (excluding tables, figures, and graphs) proposing a change to be implemented in the case study, provided by the Learning Facilitator, addressing:

Change impact analysis,

Tools & techniques to manage the change,

Integrated change control process to submit the change,

Options to implement the change along with its associated risks.

A change request form must also be submitted attached to the report demonstrating how the change would be requested for the given project.

The intention of this assessment is that you take a practical approach by considering this change to be submitted to key stakeholders of given case study.

Please refer to the Task Instructions for details on how to complete this task.

Assessment 1 – Key Requirements

The report should encompass a practical approach in addressing the following requirements:

a) Identify and propose one (1) change you believe is required for the case study and justify it by applying tools & techniques from quality management in identifying root-cause for the issues found in the case study.

b) Critically analyse the impacts of your change proposal on scope, time, cost, quality of the project.

c) Propose and justify tools & techniques used to manage the change.

d) Explain what processes are involved in submitting your change request given the scale of your change proposal and address responsibilities considering the stakeholders from your case study.

e) Identify and discuss options (at least 2) to satisfy the proposed change and any risks associated with each of these options.

f) Complete the Change Request Form (CRF) provided or one that is used from a workplace.

Submission Instructions

Submit Assessment 1 via the Assessment link in the main navigation menu in PROJ6003 – Project Execution and Control.

The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal. Feedback can be viewed in My Grades.

If submitting more than one document:

Please note during the submission process: If you would like to include appendix items in your submission, once your first item has been uploaded, click ‘Browse Your Computer’ to attach your extra documents as an appendix. Then click Final Submit button.

Assessment 2

Assessment 2 – Task Summary

In this assessment, you will further analyse the case study that was introduced in Assessment 1. You are required to write a group report of 1500 words per student (excluding tables, figures, graphs) demonstrating your understanding of Risk and Communication Management by:

Identifying risks from the given case study and critically analysing their impact on the project

Using a Probability & Impact Matrix to assess these risks

Propose response strategies and actions to manage the identified risks

And identifying how stakeholders will be communicated about the risk management strategy.

A complete Risk Register should also be submitted attached to the report demonstrating how the team developed and applied this key output of project risk management.

The intention of this assessment is that you take a practical approach by considering that this risk report will be submitted to key stakeholders of given case study, as well as it allows you to practice the soft skills required to work effectively in a team. Negotiation of roles and responsibilities within the group are the responsibility of students.

Please refer to the Task Instructions for details on how to complete this task.

Assessment 2 – Group Formation

To complete this assessment task, you must:

Form groups of three (3) people.

Groups will be formed by students themselves or assigned by the Learning Facilitator in consultation with the students, if required.

Only in exceptional situation a different group size may be approved by the Learning Facilitator.

The deadline for team formation is 11:59pm AEST/AEDT Friday end of Module 2 (Week 4) to be advised to the Learning Facilitator in class or via email.

Assessment 2 – Key Requirements

The report should encompass a practical approach in addressing the following requirements:

• Risk Identification and Impact Assessment

a) Identify possible risks for the case study and critically analyse the impact of these risks.

b) Use a Risk Probability and Impact matrix to rate and prioritise risks.

c) Develop appropriate response strategies, including a proposed course of action, to effectively manage each identified risk.

d) Create a complete Risk Register for the case study.

• Risk Management Reporting

e) Identify and explain how stakeholders will be communicated and engaged on the project’s ongoing risk management activities.

Note: The Learning Facilitator will advise a minimal number of risks to be managed throughout the report according to the group/class size.

Submission Instructions

Only one submission per group is required.

Nominate a group leader within your group and this group leader will submit the assessment on behalf of the group.

Use the link available on Groups (go to your assigned group and click on Group Assignment) to submit your assessment. Once a submission within the group has been completed, this will close off the submission for the rest of the group members.

If opting for submitting directly from the main navigation menu:

Submit Assessment 2 via the Assessment link in the main navigation menu in PROJ6003 – Project Execution and Control. The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal. Feedback can be viewed in My Grades.

If submitting more than one document:

The LF will allocate the group members within the BB so students can use that to communicate with each other and submit their assessment.

Submission of your Assessments 1& 2

There is only ONE submission allowed.

Once you submit the assessment, you cannot resubmit it.

Assessment 3

Assessment 3 – Task Summary

In this assessment, you will further analyse the case study that was introduced in Assessments 1 and 2. You will participate in the discussion with your classmates demonstrating your understanding of Project Status reporting by:

Identifying effective project status reports and discussing their challenges and pitfalls,

Explaining the difference between the status reports provided for teams, sponsors, and steering committee considering their unique needs,

As well as creating and justifying a sample of a status report that would be submitted to a chosen stakeholder of the project from the given case study.

This assessment allows you to practice professional communication with peers, either face-to-face or virtually.

Note: At the discretion of the Learning Facilitator, this assessment can be delivered in class as a presentation/discussion, using recordings or writing directly on the discussion forum. This might require to initiate the task ahead of the submission deadline and will be communicate by the Learning Facilitator.

Please refer to the Task Instructions for details on how to complete this task.

Assessment 3 – Key Requirements

This assessment can be delivered via a presentation in class (Option 1) or as a discussion on Blackboard (Option 2), to be advised by the Learning Facilitator based on the group/class size.

To complete this assessment task, you must:

PART 1

Prepare a script/essay for the main post/presentation to be submitted on the discussion forum of 850 words (+/-10%) containing:

a) Identify, at least 3, effective status reports used in project management.

b) Discuss challenges and pitfalls of these status reports.

c) Explain the difference between the status reports provided for teams, sponsors, and steering committee considering their unique needs.

d) Create and justify a sample of a project status report that would be submitted to a chosen stakeholder of the project from the given case study.

Assessment 3 – Key Requirements Cont’d

PART 2

OPTION 1 – Discussion in class – Presentation & Responses

If presenting in class (F2F/Virtual/Online):

You will, then, present your script and respond to at least one (1) other classmate in class.

OPTION 2 – Discussion in writing or as recording on Blackboard – Presentation & Responses

If submitting on the discussion forum – recording/written post (F2F/Virtual/Online):

You will, then, present your script and respond to at least one (1) other classmate on the discussion forum directly, either in writing or as a recording, as instructed by the Learning Facilitator.

Please refer to the Task Instructions for details on how to complete this task.

The Learning Facilitator will advise well in advance which will be the option for your class.

Submission Instructions

In submitting the written portion of your Assessment 3, you will use the Assessment link in the main navigation menu in PROJ6003 – Project Execution and Control.

The link will take you to the discussion forum where you will select the existing thread created by the Learning Facilitator and reply to the first post by the Learning Facilitator and write directly on the forum (do not attach files).

The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal. Feedback can be viewed in My Grades.

If submitting recording/pictures:

If your submission includes items (illustrations, recordings), you may attached them by clicked to add content and selecting to insert local files, click ‘Browse Your Computer’ to attach your extra files.

Checking your Originality Report

What is it?

It is a tool.

It compares submitted assignments against a set of academic papers to identify areas of overlap between the submitted assignment and existing works.

It is not a plagiarism tool.

The scores represent the percentage of probability of matching texts.

So, what it means in reality?

Is there a specific score acceptable? NO!

All work submitted is dully analysed.

LF’s may call upon the support of a third party that is not linked with the subject, the Academic Integrity Officer (AIO), to check the assessment and contact the student to discuss it.

SafeAssign Originality Report

Any Questions or Concerns?

PROJ6003 – PROJECT EXECUTION AND CONTROL

Don’t forget!

I’m here to facilitate your journey, the rest is up to you!

But, when in need, don’t hesitate to contact me via the

Ask the Facilitator Forum or at [email protected].