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PROJ6003M1-W1-TheIcebreaker.pdf
WELCOME! The IceBreaker
Week 1
PROJ6003 – PROJECT EXECUTION AND CONTROL
Ibrahim Abdallah [email protected]
Learning Facilitator
Master of Global Project Management
Today’s Schedule
Introductions
Who’s your LF?
Who are you?
Academic Expectations & Integrity
Subject Overview
Module 1 – Reflection/Discussion
Assessments’ Overview
Getting to know each other
Here is a little something about myself…
Education:
▪ PhD RMIT university – Australia Banking Risks
▪ Master of Business Administration – Monash university
▪ MA accounting
▪ MA banking finance – Supervised by head of Harvard business school
▪ Bachelor in International Technology
▪ Prince 2 Agile
▪ MSP certificate
▪ P3O
▪ MoR
▪ MoP
Career:
▪ 15+ years in the industry experience – Banking
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Curiosities about me…
• What is your name?
• Where were you born?
• Which degree are you currently studying? Why?
• What are your goals for the future?
• Expectations for the class? From yourself?
• Any curiosity you’d like to add?
• Favourite band/music?
Tell us a bit about yourself… If online, Insert your
photo on your
Collaborate Ultra
Session
Or Insert your avatar
on your Collaborate
Ultra session 5
▪I will be prepared for every class.
▪I will try and understand your
concerns and help you.
▪I will explain in such a way that
you understand the concepts.
▪I will respond to your emails within
no longer than 24h.
▪I will be fair and provide feedback
for all of your work.
What do I expect of myself and you
▪You will be prepared and on time for
every class.
▪You will be honest in your work and
efforts.
▪You will be fair to yourself and
others in the class.
▪You will participate in all class
activities.
▪You will ask if you do not
understand.
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▪ As a general approach, our classes will be divided in 3 parts:
▪ PART 1: We’ll have content delivery – theoretical background.
▪ PART 2: We’ll allocate time for some activities we might have for the week, or continue
with class discussions.
▪ PART 3: At the end of each class there will be time allocated to discussing the
assessments.
▪ If you are not able to attend a class, don’t sweat!
▪ Recordings will remain available throughout the trimester and will be shared with
you via Announcements weekly.
▪ Discussion Forums are also available: Ask the Facilitator Forum, Student Forum
and Class Discussion Forums (when indicated).
Approach to the subject delivery
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▪ Face-to-face classes are not recorded, but if you miss a class, a content
delivery (Part 1) recording will be shared with your so you don’t miss this part.
▪ However, it’s highly recommended that you attend both F2F and OL classes
to participate in class activities, discussions, and to have an opportunity
to talk to your Learning Facilitator.
▪ OL Classes will also have a time scheduled and recordings will remain
available in the Collaborate Ultra link as well as shared via announcements.
▪ If, for any reason, an additional session is required to cover a content, a
recording will be sent to you in advance and/or a time will be negotiated with
you to cover it.
▪ Both OL and F2F classes will have discussions, activities and we expect
that students are proactive in their studies and come prepared for each
class.
Is there a difference between F2F and OL classes?
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▪ I will send you weekly announcements with very important information
that will help you in succeeding in this subject!
▪ So, please make sure you have access to your: BB and Student email.
▪ If you do not have access to your BB or Student email, please contact Student
Services immediately and communicate with your Learning Facilitator about it.
▪ Attendance will be recorded and monitored as usual.
▪ If on F2F class, this will be done manually by your LF.
▪ If on OL class, this will be recorded automatically from Collaborate Ultra
▪ The criteria below will apply for both types of classes:
▪ Late: Has joined the class after 30 minutes
▪ Absent: Has joined the class after 40 minutes, and remained in the class for less than
80%
Any questions so far?
Communication & Attendance:
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Let’s talk about critical thinking…
Beetle Bailey by Mort Walker
Experiential learning through exchange
of knowledge is crucial!
We’ll have class interactions, readings,
research and assessments
Attendance = expected at least 80% (bear
in mind that some assessments may be
done in class!)
Punctuality = Professionalism
Mobile Free Zone!!!!
Create engaging learning environment
requires your participation!!
Academic Expectations & Integrity
Masters degree level
Critical Thinking
Ability to formulate own solutions
according to your research (high level of
research)
Research sources – Library / Google
Scholar / PMI.org
Peer reviewed papers
Publications (in full)
Articles (in full)
Emerging ideas
Referencing (APA)
In text citations
References list
What we expect:
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The “no good” stuff…
Experiential learning through exchange
of knowledge is crucial!
We’ll have class interactions, readings,
research and assessments
Attendance = expected at least 80% (bear
in mind that some assessments will be
done in class!)
Punctuality = Professionalism
Mobile Free Zone!!!!
Create engaging learning environment
requires your participation!!
Academic Expectations & Integrity
Masters degree level
Critical Thinking
Ability to formulate own solutions
according to your research (high level of
research)
Research sources – Library / Google
Scholar / PMI.org
Peer reviewed papers
Publications (in full)
Articles (in full)
Emerging ideas
Referencing (APA)
In text citations
References list
What we expect:
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Academic Expectations & Integrity
What is unacceptable:
Plagiarism
Copy from internet, book, article, video or presentation
Copying another students work
Simply not acknowledging the source of your research
Copying your own work form a previous assignment
Collusion
Inappropriately assisting other students in the production
of an assessment task
Submitting work which is the same, or substantially the
same, as another student’s piece of work for the same
assessment task
Assisting another student to plagiarise material Torrens Policy Academic Integrity Policy (and other
policies): https://www.torrens.edu.au/policies-and-forms
Ghostwriting
Occurs where a person other than the student has authored,
either wholly or in part, a piece of assessment.
Other forms
Fabricated data; inventing references, quotes or sources;
same work for different subjects.
Avoid plagiarism by doing extensive research
and referencing where you sourced the
information!!
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Subject Overview
Where are we in Project Management…
Subject Modules
Module 1: Change Control Tools and Techniques
Module 2: Directing and Managing Project Work
Module 3: Quality Assurance and Control
Module 4: Risk and Communication Management
Module 5: Progress and Performance Measurement Tools
Module 6: Project Closure
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Executing Process Group
(PMI, 2017, p. 595)
“The Executing Process
Group consists of those
processes performed to
complete the work defined
in the project management
plan to satisfy the project
requirements.” 18
Monitoring and Controlling Process Group
(PMI, 2017, p. 613)
“The Monitoring &
Controlling Process Group
consists of those processes
required to track, review,
and regulate the progress
and performance of the
project; identify any areas
in which changes to the
plan are required; and
initiate the corresponding
changes.”
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Closing Process Group
(PMI, 2017, p. 633)
“The Closing Process
Group consists of the
process(es) performed
to formally complete or
close a project, phase,
or contract.” 20
Subject Textbooks
Where to find them?
- Key Learning Resources (Subject BB)
- Library: https://library.torrens.edu.au/home
Module 1
Change Control Tools & Techniques
• We’ll go over Module 1’s content next class!
• If needed, additional sessions/recordings will be negotiated.
• But, please reflect for next class:
• What is change in projects?
• How do you believe we manage them?
• What’s involved in the process?
…Just KIDDING!!
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Assessments Overview
Assessments Timeframes
Assessment Task Overview Weight Due Date
Assessment 1 – Change Management Plan
Integrated Change Report (Individual Assessment) 40% End of Module 3
(Week 6)
Assessment 2 – Risk and Communication Management
Risk Management Report (Group Assessment) 40% First Half of Module 5
(Week 9)
Assessment 3 – Project Status Reporting
Module 4-5 Discussion Forum (Individual Assessment) 20% First Half of Module 6
(Week 11)
Total for Subject: 100%
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You will use it for all your Assessments…
So start familiarising yourself with the Case Study from day 1!
Prepare questions to discuss them as soon as possible!
PROJ6003_Assessment Case Study_The Case of IV Pumps in a Health Care Centre
Case Study
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Assessment 1
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Assessment 1 – Task Summary
In this assessment, you are required to write an individual report of 2000 words
(excluding tables, figures, and graphs) proposing a change to be implemented in the
case study, provided by the Learning Facilitator, addressing:
• Change impact analysis,
• Tools & techniques to manage the change,
• Integrated change control process to submit the change,
• Options to implement the change along with its associated risks.
A change request form must also be submitted attached to the report demonstrating
how the change would be requested for the given project.
The intention of this assessment is that you take a practical approach by considering
this change to be submitted to key stakeholders of given case study.
Please refer to the Task Instructions for details on how to complete this task.
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Assessment 1 – Key Requirements
The report should encompass a practical approach in addressing the following requirements:
a) Identify and propose one (1) change you believe is required for the case study and
justify it by applying tools & techniques from quality management in identifying root-
cause for the issues found in the case study.
b) Critically analyse the impacts of your change proposal on scope, time, cost, quality of
the project.
c) Propose and justify tools & techniques used to manage the change.
d) Explain what processes are involved in submitting your change request given the
scale of your change proposal and address responsibilities considering the stakeholders from
your case study.
e) Identify and discuss options (at least 2) to satisfy the proposed change and any risks
associated with each of these options.
f) Complete the Change Request Form (CRF) provided or one that is used from a workplace.
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Submission Instructions
Submit Assessment 1 via the Assessment link in the main navigation menu in PROJ6003 –
Project Execution and Control.
The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal.
Feedback can be viewed in My Grades.
If submitting more than one document:
Please note during the submission process: If you would like to include appendix items in your
submission, once your first item has been uploaded, click ‘Browse Your Computer’ to attach
your extra documents as an appendix. Then click Final Submit button.
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Assessment 2
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Assessment 2 – Task Summary
In this assessment, you will further analyse the case study that was introduced in Assessment
1. You are required to write a group report of 1500 words per student (excluding tables,
figures, graphs) demonstrating your understanding of Risk and Communication Management
by:
• Identifying risks from the given case study and critically analysing their impact on the project
• Using a Probability & Impact Matrix to assess these risks
• Propose response strategies and actions to manage the identified risks
• And identifying how stakeholders will be communicated about the risk management strategy.
A complete Risk Register should also be submitted attached to the report demonstrating how
the team developed and applied this key output of project risk management.
The intention of this assessment is that you take a practical approach by considering that this
risk report will be submitted to key stakeholders of given case study, as well as it allows you to
practice the soft skills required to work effectively in a team. Negotiation of roles and
responsibilities within the group are the responsibility of students.
Please refer to the Task Instructions for details on how to complete this task.
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Assessment 2 – Group Formation
To complete this assessment task, you must:
Form groups of three (3) people.
Groups will be formed by students themselves or assigned by the Learning Facilitator in
consultation with the students, if required.
Only in exceptional situation a different group size may be approved by the Learning
Facilitator.
The deadline for team formation is 11:59pm AEST/AEDT Friday end of Module 2 (Week 4) to
be advised to the Learning Facilitator in class or via email.
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Assessment 2 – Key Requirements
The report should encompass a practical approach in addressing the following requirements:
• Risk Identification and Impact Assessment
a) Identify possible risks for the case study and critically analyse the impact of these risks.
b) Use a Risk Probability and Impact matrix to rate and prioritise risks.
c) Develop appropriate response strategies, including a proposed course of action, to
effectively manage each identified risk.
d) Create a complete Risk Register for the case study.
• Risk Management Reporting
e) Identify and explain how stakeholders will be communicated and engaged on the project’s
ongoing risk management activities.
Note: The Learning Facilitator will advise a minimal number of risks to be managed
throughout the report according to the group/class size.
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Submission Instructions
Only one submission per group is required.
Nominate a group leader within your group and this group leader will submit the
assessment on behalf of the group.
Use the link available on Groups (go to your assigned group and click on Group
Assignment) to submit your assessment. Once a submission within the group has been
completed, this will close off the submission for the rest of the group members.
If opting for submitting directly from the main navigation menu:
Submit Assessment 2 via the Assessment link in the main navigation menu in PROJ6003 –
Project Execution and Control. The Learning Facilitator will provide feedback via the Grade
Centre in the LMS portal. Feedback can be viewed in My Grades.
If submitting more than one document:
Please note during the submission process: If you would like to include appendix items in your
submission, once your first item has been uploaded, click ‘Browse Your Computer’ to attach
your extra documents as an appendix. Then click Final Submit button.
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Submission of your Assessments 1& 2
▪ There is only ONE submission allowed.
▪ Once you submit the assessment, you cannot resubmit it.
Assessment 3
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Assessment 3 – Task Summary
In this assessment, you will further analyse the case study that was introduced in Assessments 1
and 2. You will participate in the discussion with your classmates demonstrating your
understanding of Project Status reporting by:
• Identifying effective project status reports and discussing their challenges and pitfalls,
• Explaining the difference between the status reports provided for teams, sponsors, and
steering committee considering their unique needs,
• As well as creating and justifying a sample of a status report that would be submitted to a
chosen stakeholder of the project from the given case study.
This assessment allows you to practice professional communication with peers, either face-to-
face or virtually.
Note: At the discretion of the Learning Facilitator, this assessment can be delivered in
class as a presentation/discussion, using recordings or writing directly on the discussion
forum. This might require to initiate the task ahead of the submission deadline and will be
communicate by the Learning Facilitator.
Please refer to the Task Instructions for details on how to complete this task.
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Assessment 3 – Key Requirements
This assessment can be delivered via a presentation in class (Option 1) or as a discussion on
Blackboard (Option 2), to be advised by the Learning Facilitator based on the group/class
size.
To complete this assessment task, you must:
PART 1
Prepare a script/essay for the main post/presentation to be submitted on the discussion forum
of 850 words (+/-10%) containing:
a) Identify, at least 3, effective status reports used in project management.
b) Discuss challenges and pitfalls of these status reports.
c) Explain the difference between the status reports provided for teams, sponsors, and
steering committee considering their unique needs.
d) Create and justify a sample of a project status report that would be submitted to a
chosen stakeholder of the project from the given case study.
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Assessment 3 – Key Requirements Cont’d
PART 2
OPTION 1 – Discussion in class – Presentation & Responses
If presenting in class (F2F/Virtual/Online):
You will, then, present your script and respond to at least one (1) other classmate in class.
OPTION 2 – Discussion in writing or as recording on Blackboard – Presentation & Responses
If submitting on the discussion forum – recording/written post (F2F/Virtual/Online):
You will, then, present your script and respond to at least one (1) other classmate on the
discussion forum directly, either in writing or as a recording, as instructed by the Learning
Facilitator.
Please refer to the Task Instructions for details on how to complete this task.
The Learning Facilitator will advise well in advance which will be the option for your
class.
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Submission Instructions
In submitting the written portion of your Assessment 3, you will use the Assessment link in the
main navigation menu in PROJ6003 – Project Execution and Control.
The link will take you to the discussion forum where you will select the existing thread created
by the Learning Facilitator and reply to the first post by the Learning Facilitator and write
directly on the forum (do not attach files).
The Learning Facilitator will provide feedback via the Grade Centre in the LMS portal.
Feedback can be viewed in My Grades.
If submitting recording/pictures:
If your submission includes items (illustrations, recordings), you may attached them by clicked
to add content and selecting to insert local files, click ‘Browse Your Computer’ to attach your
extra files.
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Checking your Originality Report
▪ What is it?
▪ It is a tool.
▪ It compares submitted assignments against a set of academic papers to
identify areas of overlap between the submitted assignment and existing
works.
▪ It is not a plagiarism tool. ▪ The scores represent the percentage of probability of matching texts.
▪ So, what it means in reality?
▪ Is there a specific score acceptable? NO!
▪ All work submitted is dully analysed.
▪ LF’s may call upon the support of a third party that is not linked with the
subject, the Academic Integrity Officer (AIO), to check the assessment
and contact the student to discuss it.
SafeAssign Originality Report
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Any Questions or Concerns?
PROJ6003 – PROJECT EXECUTION AND CONTROL
Don’t forget!
I’m here to facilitate your journey, the rest is up to you!
But, when in need, don’t hesitate to contact me via the
Ask the Facilitator Forum or at [email protected].
