Project 2

PROJ6003_Assessment_2_Brief_Report_Module 5.1 Page 1 of 6

Task Summary

In this assessment, you will further analyse the case study that was introduced in Assessment 1. You

are required to write a group report of 1500 words per student (excluding tables, figures, graphs)

demonstrating your understanding of Risk and Communication Management by:

Identifying risks from the given case study, critically analysing their impact on the project, using a

Probability & Impact Matrix to assess these risks and propose response strategies and actions to

managed the identified risks as well as identifying how stakeholders will be communicated about the

risk management strategy. A complete Risk Register should also be submitted attached to the report

demonstrating how the team developed and applied this key output of project risk management.

The intention of this assessment is that you take a practical approach by considering that this risk

report will be submitted to key stakeholders of given case study, as well as it allows you to practice

the soft skills required to work effectively in a team. Negotiation of roles and responsibilities within

the group are the responsibility of students.

Please refer to the Task Instructions for details on how to complete this task.

Context

Planning for risk management involves determining how to approach, plan and execute the various

activities required for managing project risks. Because new risks may be introduced at any point in

ASSESSMENT 2 BRIEF

Subject Code and Title PROJ6003 - Project Execution and Control

Assessment Risk and Communication Management

Risk Management Report

Individual/Group Group

Length 1500 words per student (+/- 10%)

Learning Outcomes The Subject Learning Outcomes demonstrated by successful completion of the task below include:

b) Critically analyse project risks and develop a range of strategies to effectively manage those risks in order to ensure expected project management outcomes in a variety of projects, including IT projects.

c) Critically reflect on the project leadership and communication skills required to maximise project outcomes in the execution, control and closure phases of projects.

Submission Due by 11:55pm AEST/AEDT Sunday first half of Module 5 (week 9).

Weighting 40%

Total Marks 100 marks

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the project management lifecycle, risk management is a continuous process. It begins at the project-

planning phase and continues throughout the project execution phase.

Effective communication is a key factor for managing project execution. However, project managers

may face challenges as they communicate with their teams and other project stakeholders. Other

factors such as developing, leading and managing project team members are also critical for

successfully achieving project goals.

Task Instructions

To complete this assessment task, you must:

1. Form groups of three (3) people. Groups will be formed by students themselves or assigned by

the Learning Facilitator in consultation with the students, if required.

• Only in exceptional situation a different group size may be approved by the Learning

Facilitator.

• The deadline for team formation is 11:59pm AEST/AEDT Friday end of Module 2 (Week

4) to be advised to the Learning Facilitator in class or via email.

2. Ensure that you have read the given case study and resources from the subject, as all as any

additional research you may find relevant and that will add value to your report. Review your

subject notes, as well the Lecture slides and any other information provided by the Learning

Facilitator in support of this assessment.

3. Create a report for the given case study used in Assessment 1. The report should encompass a

practical approach in addressing the following requirements:

• Risk Identification and Impact Assessment

a) Identify possible risks for the case study and critically analyse the impact of these

risks.

b) Use a Risk Probability and Impact matrix to rate and prioritise risks.

c) Develop appropriate response strategies, including a proposed course of action, to

effectively manage each identified risk.

d) Create a complete Risk Register for the case study.

• Risk Management Reporting

e) Identify and explain how stakeholders will be communicated and engaged on the

project’s ongoing risk management activities.

Note: The Learning Facilitator will advise a minimal number of risks to be managed throughout

the report according to the group/class size.

4. The report should consist of the following structure:

• One Title Page with subject code and name, assignment title, students’ names, students’

ID, lecturer’s name, word count and date submitted.

• One Executive Summary providing the summary of your report, containing key findings,

tools & techniques used, methodology, constraints and recommendations. This section

allows the reader to rapidly become acquainted of a large portion of your material. It is

usually around 10% of your report and written last.

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• One Table of Contents with the structure of the report, including page numbers and

headings.

• One Introduction that will also serve as your statement of purpose for the report—this

means that you will tell the reader what you are going to cover in your report as well as

provide: Background of the case study and context of the report and outline of the

report (what the reader can expect to find in the body of the report).

• The Body of the Report in which you will cover all five (5) requirements listed above (a

to e). This section of your report will contain the information that is required to

demonstrate your understanding of the case study and key Project Management

concepts under discussion by applying them into your report.

- The report layout should be logical and lead the reader through a story which

identifies the key points being discussed and takes the reader to your conclusion.

• One Conclusion summarising any findings or recommendations that the report puts

forward regarding the concepts covered in the report.

- There should not be any new information in the conclusion.

• One list of References providing every source cited within your report.

- Only cited sources are listed in the References.

- They should be listed alphabetically.

- They need to be valid and linked with the topic/content provided within the

report.

• An Appendix that can contemplate any additional tables or information that support

your report.

- Your team’s complete Risk Register (requirement d) can be contained in here in

A3 Landscape or inserted as an object.

Format of the report

The report should use font Arial or Calibri 11 point, be line spaced at 1.5 for ease of reading, and

have page numbers on the bottom of each page. If diagrams or tables are used, due attention should

be given to pagination to avoid loss of meaning and continuity by unnecessarily splitting information

over two pages. Diagrams must carry the appropriate captioning.

Referencing

It is essential that you use appropriate APA style for citing and referencing research. Please see more

information on referencing here in the Academic Writing Guide found via the Academic Skills

website.

Submission Instructions

Submit Assessment 2 via the Assessment link in the main navigation menu in PROJ6003 – Project

Execution and Control. The Learning Facilitator will provide feedback via the Grade Centre in the

LMS portal. Feedback can be viewed in My Grades.

If submitting more than one document:

Please note during the submission process: If you would like to include appendix items in your

submission, once your first item has been uploaded, click ‘Browse Your Computer’ to attach your

extra documents as an appendix. Then click Final Submit button.

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Academic Integrity

All students are responsible for ensuring that all work submitted is their own and is appropriately

referenced and academically written according the Academic Writing Guide. Students also need to

have read and be aware of Torrens University Australia Academic Integrity Policy and Procedure and

subsequent penalties for academic misconduct. These are viewable online.

Students also must keep a copy of all submitted material and any assessment drafts.

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Assessment Rubric

Assessment Attributes

Fail (Yet to achieve minimum

standard)

0-49%

Pass (Functional)

50-64%

Credit (Proficient)

65-74%

Distinction (Advanced)

75-84%

High Distinction (Exceptional)

85-100%

Critical analysis of project risks and development of a range of strategies to manage those risks Percentage for this criterion = 50%

Fails to analyse project risks and/or develop strategies to manage those risks by:

• Identifying issues rather than risks.

• Lack of use or understanding of the P&I matrix to assess risks.

• Lack of understanding of different strategies to manage risks.

Demonstrates limited awareness and analysis of risks, their assessment and development of risk management strategies.

• Risks are broad and not well-aligned with case study/project.

• Risk assessment and/or response of strategies are ill-developed.

Analyses project risks and develops strategies to manage those risks. Demonstrates a capacity to explain risks, assess them and propose appropriate risk management strategies.

Presents a coherent and detailed analysis of project risks their assessment and develops a range of strategies to manage those risks. Well demonstrated capacity to explain risks and risk management strategies.

Critically analyses and evaluates project risks and formulate a range of strategies to effectively manage and monitor those risks. Mastery of risks and risk management strategies and application to further learning.

Reporting and Stakeholder communication Percentage for this criterion = 20%

Limited knowledge, skill and/or experience in stakeholders and communication management.

Understands stakeholders and communication management principles and processes. Resembles a recall or summary of key ideas. Little to no alignment with given case study.

Identifies key stakeholders from the case study and provides basic communication processes.

Identifies key stakeholders from the case study and articulates appropriate strategies to communicate project risk analysis result with key stakeholders considering their unique needs from the project.

Performs high level of communication and stakeholder analysis. Clearly develops detailed and effective strategies to communicate results of the project risk analysis with a range of key stakeholders from the case study, including exploring further stakeholders and providing assumptions of how these would fit into the process.

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Effective Communication Adheres to structure of report and word count requirements. Appropriate use of terminology, paragraphs, sentence construction, spelling, and grammar. Percentage for this criterion = 20%

Specialised language and terminology from Project Management is rarely or inaccurately employed. Meaning is repeatedly obscured by errors in the communication of ideas, including errors in structure, sequence, spelling, grammar, punctuation and/or the acknowledgment of sources.

Generally employs specialised language and terminology from Project Management with accuracy. Meaning is sometimes difficult to follow. Information, arguments and evidence are structured and sequenced in a way that is not always clear and logical. Some errors are evident in spelling, grammar and/or punctuation.

Accurately employs specialised language and terminology from Project Management. Meaning is easy to follow. Information, arguments and evidence are structured and sequenced in a way that is clear and logical. Occasional minor errors present in spelling, grammar and/or punctuation.

Accurately employs a wide range of specialised language and terminology from Project Management. Engages audience interest. Information, arguments and evidence are structured and sequenced in a way that is, clear and persuasive. Spelling, grammar and punctuation are free from errors.

Discerningly selects and precisely employs a wide range of specialised language and terminology from Project Management. Engages and sustains audience’s interest. Information, arguments and evidence are insightful, persuasive and expertly presented. Spelling, grammar and punctuation are free from errors.

Correct citation of key resources and evidence Percentage for this criterion = 10%

Demonstrates inconsistent use of good quality, credible and relevant resources to support and develop ideas. Referencing is omitted or does not resemble APA. Different formats are provided and references don’t align with content.

Demonstrates use of credible and relevant resources to support and develop ideas, but these are not always explicit or well developed. Referencing resembles APA, with frequent or repeated errors. Different formats are provided and references don’t align with content.

Demonstrates use of credible resources to support and develop ideas. Referencing resembles APA, with occasional errors. References align with content.

Demonstrates use of good quality, credible and relevant resources to support and develop arguments and statements. Shows evidence of wide scope within the organisation for sourcing evidence. APA referencing is free from errors. References align with content.

Demonstrates use of high- quality, credible and relevant resources to support and develop arguments and position statements. Shows evidence of wide scope within and without the organisation for sourcing evidence. APA referencing is free from errors. References align with content.