Project Close out letter

2

Lake House Project

Herbert Greene

Week 7 Assignment

Dr. Cuffee

August 24, 2021

Part 1

Following a review of the project schedule, it was realized that two crucial tasks were left out in the work breakdown structure and thus not included in the Gantt chart, resource allocation list and the budget. This has great impact on the estimated project timeline, schedule, budget. The building is to have a curtain wall for protection against adverse weather and for aesthetics. The other task was sub flooring. The two tasks are important as they require a substantial number of resources.

Considering the corrected human resource allocation for the project tasks

Person Name	Position	Pay rate per hour
James Robert	Project Manager (PM)	$55
Grace Addison	General Contractor (GC)	$100
Simon Kant	Site Excavation contractor (SEC)	$ 65
Mercy Willow	Electric contractor (EC)	$ 65
Boniface Hamid	Plumbing contractor (PC)	$ 65
Peter Jonathan	Concrete contractor (CC)	$ 65
Wilson Alan	Framing contractor (FC)	$ 65
Stanley Kay	Roofing contractor (RC)	$ 75
Jeremiah Buster	Masonry contractor (MC)	$ 50
Hannah Aubrey	HVAC contractor (HC)	$ 75
Keats John	Insulation contractor (IC)	$ 65
Charles Keillor	Painting contractor (PAC)	$ 50
Kelly Walt	Finish carpentry contractor (FCC)	$ 50
Alex Kennan	Flooring contractor (FLC)	$ 50
Kepa Robert	Fencing contractor (FEC)	$ 50
Kesey John	Landscape contractor (LC)	$ 65
Erick Johnson	Mechanical engineer (ME)	$ 70

Table 1showing human resource listing for the project

The resource loading list with the omitted tasks added consists of the task, the resource assigned and the percent of time allocated for each task.

Task
Planning and estimates development	20% PM	35% GC
Permits acquiring	65% PM
Clear and grub lot	85% SEC
Install temporary power	85% EC	5% PC
Install underground utilities	35% EC	20% PC
Excavation for foundation	75% SEC
Erect basement walls	55% CC
Backfill foundation	75% SEC
Ground floor, 1st and 2nd floor sub floors putting	45% CC
Framing work	80% FC
Exterior finishing	35% MC	20% FC
Utility installation	20% PC	10% EC	5% HC
Interior finishing	10% IC	35% PAC	20% FCC	15% PC	20% EC	5% HC
Flooring, carpeting and tiles	45% FLC
Curtain wall erection	20% ME
Landscaping and ground works	5% CC	10% FEC	20% LC

Table 2showing resource loading listing for the project

PART 2

Formal Letter to the Instructor

Herbert Greene

Antietam Dr

Locust Grove, VA

(Dr. Cuffee), Designation

Dear Sir

I hereby write this letter to inform on the identified error in the work breakdown structure that resulted from two tasks omission. The error was identified during the project schedule review and it was discovered that two important tasks had been left out that are curtain wall and the sub floor wall installation. The sub floor task for 1st floor and ground floor may have been left out as a result of its close relationship with other activities like foundation building. The curtain wall erection is among the last activities to be installed in the building which may have resulted in it being left out though it should be part of the tasks considering the weight of the resources required to install them.

The tasks have an effect on the project completion time as there will be an addition of 40 days on the project schedule. The critical path will change and be much longer. This means that the project will require more resources in terms of material and human labor. The curtain wall will be erected in 30 days for all the buildings while the sub floor for ground floor and first floor will require 26 days to give time for concrete curing. The sub floor will be done by the concrete contractor while the curtain wall will require a mechanical engineer for installation. Addition of the resources to the budget will increase the cost by a significant figure as some of the materials used in curtain wall have a high price. Labor cost for both task is also high as the tasks are labor intensive. This means that the project budget will increase.

The tasks will have to be added to the project schedule and the timeline for the affected tasks adjusted. This will reduce chances of conflicting tasks and resources. The curtain wall and the landscaping tasks are not related and they can be simultaneously carried out together. This will reduce the amount of time for the project. The budget cost will have to increase without changing it to ensure quality is maintained.

Attached is a Gantt Chart providing a visualization of the WBS including the critical paths for the project after the changes are added.

Yours sincerely

(Student Name), Project Manager

Answer the following questions:

1. What will this do to your project completion time and the critical path?

The tasks are major task which will affect the critical path. Landscaping and the curtain wall erection will be carried out simultaneously where the critical path will be one with curtain wall as it will take more time. This means a change in critical path and an increase in the number of days required for the project completion. The sub flooring activity for each building is not done simultaneously with other activities which mean that the number of days used for sub flooring are added directly to the critical path. This result in increase in the completion time required for the project.

What impact will this have to your resource schedule?

The resources which include labor and material will increase. Sub flooring and the curtain erection tasks are labor intensive which means that the cost will change significantly. The curtain wall requires addition of the mechanical engineer contractor who comes at an extra cost.

What impact will this have to your budget?

The project budget will change by increasing significantly as the tasks especially the curtain wall erection requires more material purchase and highly skilled labor in its installation. The budget will have to increase.

How would you overcome these problems?

The budget cost will increase without ways to reduce it so as not to compromise quality of the materials and work done on the buildings. The curtain wall will be scheduled to be carried out simultaneously with the landscaping task as they are not related. This will ensure the critical path length is controlled and the completion time do not increase by a large value.