PM Week 8 DQR

PM Week 8 DQR

In responding to at least two of your peers, compare and contrast closure activities and lessons learned from completing the project.

Kyle Sternberg

Project closure is the process of multiple steps in which the project manager verifies that the clients, stakeholders, or customers have accepted the deliverables of a project (Ray, 2022). I have been a part of many project closures. One of the more recent projects that I have been a part of included several steps to close. One of those steps was the delivery of the project deliverables. At the end of every project, the final deliverable documents indicate to all parties what exactly has been accomplished. The next (second) step that was taken was the completion of financial documents. The last project I was in had several business partners that were being paid to assist with the execution of our project. After going over our deliverables and gaining final approval on that, it was necessary to schedule a meeting to make sure that the finances and payment of our project was equal to the agreed upon amount (plus negotiated additional amounts for project performances) and making sure that those amounts were also agreed upon at the end of the project. Once we had the finances taken care of, we had a project review (third step). This project review contained at least one representative from each area of the project to discuss the positives and negatives of the project (things that went well and didn't go well). These things were documents as lessons for projects moving forward so that these mistakes aren't made on similar projects moving forward. After completing the project review, the project manager and several other associates got together to agree upon the creation of a project closure report (fourth step). The project closure report is similar in nature to a project charter in that it describes a project in great detail. However, this document now describes the project in a hindsight manner and describes what the project was meant to do compared to what it actually accomplished as well as going over the actual deliverables, the changes to the project, the project overall cost. Finally, after our project closure report was completed, we closed the project by archiving/saving all of our documents and releasing everyone from the project so they could free up their time for other duties/projects on their plates.

References:

Ray, S. (2022, February 15). 5 Steps to Project Closure (Checklist Included). Project Manager. Retrieved July 25, 2022, from https://www.projectmanager.com/blog/project-closure

Editorial Team. (2021, December 22). 8 Steps to Writing a Project Closure Report [Free Template]. ProjectPractical.Com. Retrieved July 25, 2022, from https://www.projectpractical.com/eight-steps-to-writing-a-project-closure-report/

Response -

Theodor Tenhagen

Hi all,

While I have never been a part of many major projects in my career, I have been a part of many school projects that involved a group. This is what I am going to be basing the process for closing out a project below on.

1.) Review Deliverable(s) as Listed in Rubric for Submission

When reviewing the deliverables for submission, the team would make sure that each section meets the needs of the Exemplory section of the rubric. Team members would not review the section(s) of the project that they completed in order to make sure that the highest quality of edits or done. Something that I’ve noticed when reviewing my own work is that my brain would fill in the blanks that were left in any sentences or paragraphs that I had written.

2.) Format Deliverable(s) and Assemble for Submission

This step involved placing the deliverables in the final document in the order they are listed for the rubric. This would also be the step in which we would insert any pictures or charts into the appropriate sections of the project.

3.) Submission of Deliverable(s)

This step is exactly what it sounds like. At this point in the project, one member of the team would submit the project to the professor in the selected way. The team member who submitted the project would confirm the submission to the rest of the team.

4.) Review Feedback for Professor

Once the project was returned and graded, the team as a whole would review the feedback that was left by the professor in order to improve the performance of any future projects that we would have in the class. If the project that we submitted was the final project for the class, we would take the feedback and use it for any future projects that we would have in the program.

Can't wait to read everyone's submissions!

Response -