Can You Help Me With Homework? Needed By Thursday 12/09/2021

2 Planning Considerations for the HR Project

Planning Considerations for the HR Project

Pamela Hines

Strayer University

Managing Human Resource Projects HRM 517

Professor Lorna Thomas

Due 11/22/2021

Please see the attached Rubric for professor notes entitled Planning Considerations

1. Define and discuss scope and scheduling as they each relate to project management, and provide a statement of importance to your project team, so they know the relevance of each task.

Project Scope

Being an effective and successful project manager requires a thorough understanding of what is necessary to achieve project objectives and a detailed mapping of the path that will take you to those objectives. It my responsibility as the project manager to ensure that all projects, regardless of their complexity or scale, remain on track throughout their duration. The most straightforward approach to doing this is to define a project's scope declaration (Fageha & Aibinu, 2014). The first step of the project planning process is the definition of the project scope. Normally, it requires compiling a comprehensive inventory of all the elements used to construct the project's structure. Deliverables, project goals, features, functionalities, tasks, deadlines, and expenses are all examples of what may be included in this category. The relevance of project scope is determined by a declaration about what the project aim is, what they are expected to create, anticipated restrictions, assumptions, and dependencies, among other considerations. Following project acceptance, my first step in ensuring its success is to prepare for its scope management. The definition of the project scope statement is yet another critical part of scope management (Fageha & Aibinu, 2014). Know the procedures will allow me to start working on creating a paper that will outline the project.

For the project to be completed successfully, the project's scope must be precisely specified and documented. Scope management helps a project manager to assign the right money and workforce requirements for finishing the project. My primary concern would be with defining what is and is not included in a project's scope. The following three processes are involved in managing project scope: planning, managing, and concluding the project. The definition of the project scope statement is yet another critical part of scope management. The scope statement is a document that describes the project's goals, deadline, and relationships that regulate the project's execution. Features included in this document contribute to creating a successful scope statement, which reduces the likelihood of change orders and disruptions while keeping the project on schedule and under budget. My scope statement will contain the following elements:

· A business case

· A project scope statement

· Performance objectives

· Hypotheses about the project

For a variety of reasons, the project scope statement is critical to this project's success. Controlling the expectations of stakeholders and customers is the most difficult challenge with which project managers must deal. A well-defined scope makes it straightforward for everyone to stay on the same page throughout the project's lifespan. A well-drafted and clearly defined scope may aid our business in avoiding frequent challenges like needs that change regularly (Fageha & Aibinu, 2014). Some of the challenges of this project may be some team members might mandate a rethink in the middle of a project, another is customer disappointment because the final results not be what they expected. Others include budget overruns, project delays, or delays in the completion of the project (Cho & Gibson, 2001). Efficient scope management may help avoid these issues by clearly defining and communicating scope to all parties engaged in the project from the outset (Al-Rubaiei et al., 2021 A project scope helps distinguish between what is and is not included in a project and control what is permitted and what is deleted as the project is executed (Cho & Gibson, 2017). Elements that might result in changes during the project's lifespan can be addressed with the aid of scope management, which helps build control elements that can be used throughout the project's lifecycle.

Project Scheduling

Project managers must meticulously plan and schedule their projects to complete them in a timely manner, with high quality, and in a fiscally appropriate manner Project scheduling outlines a project's activities, deliverables, and milestones at the beginning of the project (Duggan, 2019). Schedules also contain the anticipated start and end dates and the resources and time allotted to each activity in the schedule. Successful project scheduling is a critical component of efficient time management and the achievement of project objectives. An effective project manager must define realistic or practical time boundaries for projects, allocate resources appropriately, and oversee quality to reduce product flaws and mistakes (Al-Rubaiei et al., 2021). As a result, expenditures are often reduced, while customer satisfaction is usually raised. Documentation, finance, managerial, and quality assurance are all important considerations in the process. Project scheduling is critical since it ensures that activities are completed in a high-quality manner before moving on to the next job (Duggan, 2019). As the project manager, I will ensure that team members deal with problems as they arise rather than waiting until the end. Quality measurements meet expectations at each step of the project's life cycle. Project managers will use project scheduling meetings to check in with their team members and prevent costly misunderstandings that may have occurred otherwise (Duggan, 2019). Periodic meetings like this ensure that processes are maintained from process to process, and that every team member realizes that they must contribute to the successful completion of the project to be successful.

Select four behavioral skills associated with project resourcing, that you consider to be critical and explain your rationale

It is vital to have technical skills/specialization of resources related to the project since most projects include one or more technologies, which are referred to as the process or technology area that is at the very heart of the project. The key is to select resources who have the technical skills already. The ability to coordinate and oversee the implementation of these technologies is critical to success This project will probably be related to a few technological domains in some capacity (Kloppenborg et al., 2018). Even though the emphasis may be different, the process stages and skills required to manage a successful application will be the same.

The next would be the rate of resource learning. Being able to catch on quickly and retain the learned information is imperative to successful project. Taking additional time to train resources could increase the budget and alter the time scheduling deadlines. I worked on a project that a particular resource was trained three different times. This caused our deadline to be moved back two additional weeks. Hence, it is urgent that the resource be a quick and efficient study.

Another behavioral skill would be availability of resources. Not only must the resource be mentally available, but they also must be present physically for the project to be successful. Having dedicated team members will help the project progress smoothly. Assuring the resource is prepared for the many twists and turns expected within the project will be essential. Having a resource that is willing to think outside of the box and who believes in the particle component of the job description which states and other duties as required, is essential.

Also, the team must behave properly. This team must be focused on two universal goals: ensuring customer satisfaction and delivering on schedule. The utilization of teams is forthright. High-performance teams provide excellent customer service while saving money. Unfortunately, there is a negative side to this; underperforming teams will undoubtedly cost money and cause the customer to be dissatisfied. When a project team's behavior is aligned with the tasks, the time it takes to achieve project effectiveness and productivity is drastically reduced, with overall quality and productivity improved while company costs are reduced. When behavioral hindrance is discovered and removed, decision-making, problem-solving, communication activities, and brainstorming become more present, acceptable, and long-term processes. It is one of the most difficult tasks we must do to create a realistic project timeline. Several common scheduling issues may be avoided, allowing the whole team to have more trust in the timetable as a result.

Lastly, the assessment of the time of any project is the most often encountered difficulty in scheduling (Kloppenborg et al., 2018). There must be a sense of confidence in the duration of time estimates. Many times, there is an underestimation of how long tasks will take, resulting in scheduling that is not the best-case scenario. It would help if additional time was allocated to each of the duties to avoid this. It is critical to understand the timetables and be able to trust that the given timeframes for goal attainment are adequate.

Explain to the management team and your project team how you have determined the budget associated with project costs

The project budget will be set by examining the different phases of the project in their various cycles and calculating the resources that will be required. It will be easier to monitor expenditures in this plan, which will ensure that every activity, including software, hardware, and materials necessary for the project, is properly accounted for, and documented. Consequently, cost predictions will be required, which will outline all the expenses incurred to complete the project successfully. The expenses of a project will be divided into two basic categories, which include both direct and indirect project expenditures. These costs will be used to pay for materials, labor, services, equipment, hardware, software, and facilities, including contingency and other expenses. Because of the project's desire to increase its human resource services operations, its current management will predict cash flow by employing investment activities as a basis for planning (Rawi, 2016). The cash flow will be determined as the difference between the cash inflow and outflow from sales and purchases, as shown in the diagram below. Additionally, cash flow will be determined based on the cash outflow and inflow because of the acquisition of fixed assets and other factors.

Discuss at least three ways the project manager can identify possible project risks

As a competent project manager, I must be able to recognize hazards and then manage those risks effectively. The following are the four methods a project manager may use to identify project risks: brainstorming, cause and effect diagrams, assumption analysis, and use of a scope document (Ajmal et al., 2019). All projects are subject to risks, and if a possible risk is not discovered early on, the project will be at high risk of failing to finish on time, within budget, and with the required level of quality and performance (Soroka-Potrzebna, An acknowledged challenge encountered by a rookie project manager is the lack of a general risk list or sample to consult when assessing the project's potential pitfalls. Because I will begin my planning process with a thorough evaluation of the scope statement, it is possible to identify project perils via the scope document. The process of risk identification should begin at this phase since the major emphasis is on identifying the responsibilities of various stakeholders in the organization (Rawi, 2016). When analyzing scope papers and other fundamental materials, it is critical to search for poorly stated needs, time commitments, or unachievable budget commitments.

The brainstorming method encourages people who gather in person to offer their ideas and opinions on a certain topic (Soroka-Potrzebna, 2018). In addition, teams can communicate through Zoom, texts, or emails. During brainstorming meetings, all contributions will be welcomed without any evaluation. The evaluation of thoughts and ideas occurs after the conference's conclusion when such ideas are discussed and assessed (Ajmal et al., 2019). The objective will be to have a variety of participants. That will impact the type of opinions and ideas. As result, some consideration will need to be made as to who will be participating in the process overall.

Possible project jeopardies can be detected by another method of using diagrams. I could use diagrams depicting the causes and effects of events. I have found that having visual aids assists the team with staying on target on a project. This unpretentious approach identifies the reasons or facts that contribute to project threats. By addressing the underlying reasons, the project risks that have been recognized may be reduced or eliminated.

A final means to identify possible concerns within the project is using the Assumption Analysis. It is a kind of hypothesis testing. According to the PMBOK (Project Management Body of Knowledge), an assumption is a factor that is taken as actual, true, or certain despite the absence of indication or proof. When one makes assumptions, they expose themselves to danger. A project manager is responsible for inquiring stakeholders about any assumptions about the project at hand (Rawi, 2016). Additionally, project managers are responsible for recording such assumptions and the risks associated with them.

Create a budget for the project using the WBS file created in the Week 4 Formative Activity

To summarize, project planning demands the use of a diverse variety of tools, all of which are critical to the successful completion of a given project. The success of this project will depend upon time, reduction in duplicate stages and activities, expenses, and effective execution of the project plan. Consequently, as the project manager I need to implement the scope and schedule of the project under consideration. Scope offers the project's needs, whereas scheduling comprises the timing of step-by-step objectives created for the project deliverables. The effectiveness in such processes will make it easier for me to accurately define the statement of significance to the project team and permit the members to complete the project's purpose under discussion. In addition, predicting expenses and planning by utilizing project tools will provide proper budgeting to perform the project. Finally, to accurately decrease costs, I will identify the significant threats by using techniques like brainstorming, assumption analysis, and cause and effect diagrams. I will address known vulnerabilities via these methods as soon as feasible to ensure the effectual implementation of the project within the stipulated time.

References

Ajmal, M., Khan, M., & Al-Yafei, H. (2019). Exploring factors behind project scope creep – stakeholders’ perspective. International Journal of Managing Projects in Business, 13(3), 483–504. https://doi.org/10.1108/ijmpb-10-2018-0228

Al-Rubaiei, Q. H. S., Nifa, F. A. A., & Musa, S. (2021). The Empirical Relationship between the Stakeholder Involvements, Project Manager Skills, Top Management Strategy and Project Scope Management: A Study on Government Projects in the Sultanate of Oman. Turkish Journal of Computer and Mathematics Education (TURCOMAT), 12(3), 2675–2682. https://doi.org/10.17762/turcomat.v12i3.1295

Cho, C. S., & Gibson, G. E. (2001). Building Project Scope Definition Using Project Definition Rating Index. Journal of Architectural Engineering, 7(4), 115–125. https://doi.org/10.1061/(asce)1076-0431(2001)7:4(115)

Duggan, T. (2019, February 5). What Is the Importance of Project Scheduling & Its Role in Business Projects? Your Business. Retrieved November 11, 2021, from https://yourbusiness.azcentral.com/importance-project-scheduling-its-role-business-projects-9503.html

Fageha, M. K., & Aibinu, A. A. (2014). Prioritising Project Scope Definition Elements in Public Building Projects. Construction Economics and Building, 14(3), 18–33. https://doi.org/10.5130/ajceb.v14i3.4155

Kloppenborg, T., Anantatmula, V. S., & Wells, K. (2019). Contemporary Project Management (4th ed.). Cengage Learning.

Rawi, R. M. (2016, May 19). Project Risk Identification for New Project Manager. Project Management TImes. https://www.projecttimes.com/articles/project-risk-identification-for-new-project-manager/

Soroka-Potrzebna, H. (2018). Risk identification as a basic stage of the project risk management. European Journal of Service Management, 27, 277–283. https://doi.org/10.18276/ejsm.2018.27/1-35