Project Management Disscussions.
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PJM6000_Week1Overview_UPDATED.pdf
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PJM6000 Week 1
Project Management Practices
Professor Al Grusby, MBA, PMP®
Notes:
• Attendance
• Format of the class
• Discussion Boards
– Introduce Yourself
• Intro to Course
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Lecture Overview
1. What is Project, Program & Portfolio Management?
2. Discuss the Importance of Project Management
3. Where Does the PMI Framework fit in?
4. The Project Management Profession
5. How Does Organizational Structure Impact Project Management?
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Program & Portfolio Management
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Project, Program & Portfolio Management consists of three main areas
Portfolio
Management
(PfM)
Program
Management
(PgM)
Project
Management
(PjM)
Focus of this class
Project vs. General Management • General Management and Project Management
have much in common, but also have significant differences – General Business Operations:
• repetitive activities, generate the same product or service, go on indefinitely (considered daily business)
– Projects: • Not necessarily defined by Size or Duration • May involve a single person or many thousands • May take 100 hours to complete or 10 million hours • Have a beginning and end
• Manage project activities through the use of project management Knowledge and Methods 5
What Is a Project ?
“A project is a temporary endeavor undertaken
to create a unique product, service, or result.”
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-- Project Management Institute (PMI®) “PMBOK© Guide”
What Is Project Management ? “The application of knowledge, skills, tools, and techniques to project activities to meet the project
requirements.”
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-- Project Management Institute (PMI®) “PMBOK© Guide”
Project Management • Purpose: Organize & get work done
– Work gets done in a company through projects
– Determine what to do
• Do the first things first
• Determine best order to complete all the elements involved in the project
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Project Management Thought Process • Walk through a project mentally before starting the work –
Visualization (Example: Athletes) – “Begin with the end in mind” – Stephen R. Covey
» What is the “product, service, or result” desired at the END of the project?
» Get a clear picture of this first
– Then work backwards
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School of Hard Knocks Lesson Learned
All too often people want to start the work on a project before planning the work resulting in making the project more difficult, costing more and taking longer to complete.
Class Activity • Individually, identify what you consider to be the
greatest achievements of mankind in the last five decades – 10 minutes.
• Get together with your groups and, – Agree on the top 3 achievements.
– Write down how each of these achievements conform to the definition of a project – be specific.
– Explain the importance of project management based on your review. – 10 minutes
10Larson, Gray, Project Management; the Managerial Process
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What is Program Management?
What Is a Program ? “A group of related projects, other programs, and program
activities managed in a coordinated manner to obtain benefits not available from managing them individually.”
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-- Project Management Institute (PMI®) “PMBOK© Guide”
PgM & Organizations • A program is a temporary thing
• Used to manage organizational change
• Creates a business-supporting strategic focus
• Programs take a systemic view of planning & reporting
• Programs deal with links between projects
• Programs concentrate on business benefits
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Real World Examples of Programs
• New airplane
• New computing enterprise architecture
• Olympics
• Learner Experience Enhancements
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How can you tell a Project from a Program?
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Unique Elements • Operates at an strategic level
• Manages multiple Projects and/or Programs
• Coordinates interrelated projects
– Same goal/objective
– Dependent on one another
• Measure of value from responsiveness
• Operates at a tactical level
• Manages multiple tasks
• Coordinates tasks & activities to meet project requirements
• Efficiency & reliability are key
Program
Management
Project
Management
Projects and Programs have commonality and uniqueness
What Is a Portfolio ?
“Projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives.”
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-- Project Management Institute (PMI®) “PMBOK© Guide”
Why Is Project Management Important?
• Projects are initiated at all levels of the organization. They provide:
– Strategic outputs
– Unique products
– A new service
– And other assets that the organization will benefit from as measured by revenue, ROI, NPV, or other indicators of success.
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Why Use the Project Management
Framework?
Initiation
Planning
Execution Monitor &
Control
Closing
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-- Project Management Institute (PMI®) “PMBOK© Guide”
Project Management Profession
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Project Management Profession
• What skills do you need to be a successful Project Manager? – Master the Project Management Knowledge Areas
– Your organization will look to you for project plans, status reports, kickoff meetings, etc.
– Know the application area – Domain, industry, markets, your organization’s role
– Project environment – Your organization’s ideas about project management, culture,
processes, goals
– General management – Financial management, strategic planning, etc.
– Leadership – People skills: negotiations, motivation, conflict resolution, etc.
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Project Management Profession • What skills do you need to be a successful Project
Manager & Team Member?
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Project Management
Knowledge
Subject Matter
Expertise
Leadership Skills
Project Management Profession
• Effective Project Managers:
– Lead by example
– Are visionaries
– Are technically competent
– Are decisive
– Are good communicators
– Are good motivators
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Project Management Profession
• Project Management Certification
– Important factor in ensuring quality and consistency in project management
– PMP® (Project Management Professional) issued by PMI (Project Management Institute
– Education & Training
– Hands-on Work
– Standardized Examination
• PMI - Project Management Institute
– http://pmi.org
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PMP is a registered mark of the Project Management Institute, Inc.
Project Management Profession
• Ethics in Project Management – Because Project Management uses resources, produces critical
deliverables for the organization, directs the work of the organization’s staff, it deals on a daily basis with ethical questions
– PMI – Code of Ethics
– Decisions based on best interests of society, safety, environment
– Accept assignments consistent with background and skills
– Fulfill our commitments
– Demonstrate transparency in our decision making
– Constantly examine impartiality & objectivity
– Fully disclose any conflict of interest
– Are truthful in our communications
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Organizational Structures
Functional Weak Matrix
Projectized Strong Matrix
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Lecture Review
1. What is the difference between project, program, and portfolio management?
2. Why is Project Management Important?
3. Describe the PMI Framework
4. Assess how the organizational structure can impact projects?
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Class Activity
• Name that P_M!!!
• Use PjM, PgM, PfM
– PjM – Project
– PgM – Program
– PfM – Portfolio
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What’s Next?
• The project initiation process
– Business Case, Charter, Stakeholder Analysis
• Academic Honesty and Integrity module – complete right away!
• Introduce yourself Discussion Post
• Week 1 Discussion posts – 2 responses (different days!) due by Saturday, 11:59pm.
• Individual Assignment Wk1 Paper – due by Sunday, 12:00PM (Noon).
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