|
Tasks and Milestones
|
Due Date for Completion
|
|
Administrator seeks input from the board, faculty, the community, and other administrators about needs for the upcoming year’s budget.
|
|
|
Administrator discusses needs for upcoming year’s budget with other administrators.
|
|
|
Administrator analyzes the current year’s (CY) performance and ending balances of projects.
|
|
|
Administrator discusses projected CY ending balances with the school board.
|
|
|
Milestone: Administrator completes the administrative analysis of the prior fiscal year’s ending balances and of the anticipated needs for the upcoming fiscal year.
|
|
|
Administrator assembles pertinent state aid notices, debt service schedules, and other supportive documents from the prior year from the bank or fiscal agent.
|
|
|
Milestone: Administrator completes the budget template in draft form.
|
|
|
Administrator makes modifications to the revenues and expenditures on the draft form of the budget to make it balance.
|
|
|
Bookkeeper or treasurer enters revenue, expenditures, and debt service items from the budget—coding items according to federal and state guidelines—into an electronic database or network.
|
|
|
Bookkeeper submits paper copies of the electronic budget proposal to the administrator for review.
|
|
|
Administrator performs the final review of the proposed budget draft.
|
|
|
Milestone: Preliminary draft of the budget is copied and mailed to board members for review.
|
Must be 30 days before proposal presentation.
|
|
Administrator prepares a Microsoft® PowerPoint® presentation for the school board.
|
|
|
Milestone: Administrator presents budget proposal to the board of education or the trustees for approval.
|
|
|
Treasurer submits final board-approved budget electronically to the state education agency before the legal deadline for submission.
|
|
|
Technology Director posts board-approved budget on the district’s or college’s website.
|
|
vgirldesir
personal_planning_document.docx
