Spring2019-Admin & Supvsn of EC Progrms

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PASscoringreview1.pptx

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Focused on leadership and management

National tool

Valid and reliable tool when used with certified assessors

Variety of uses including self-improvement, TA, monitoring

Discuss the importance of L & M as the framework of the program and the basis for the program culture of continuous program improvement.

This is a NATIONAL tool. It is not made to fit Connecticut into the best practices but to identify a spectrum of best practices that allows all aspects of improvement.

Be aware that the tool has been tested! Only a certified assessor can ensure your ratings are valid.

The PAS is designed to be used by a variety of populations and for a variety of uses. While it is “center-based” including Head Start and state-funded preK programs, it is designed to support best administrative practices in BOE based programs as well (PAS p1).

Please note: attending this training does NOT mean a participant is trained in the PAS! We will go over some very important information about its use but not all of it. Assessor training is a full week with tests to pass! Our focus is to understand how to improve program practice using this tool.

PAS Scoring

10 Subscales

25 Items

Indicator Strands

(Incremental) Indicators

All tools have their lingo – here is another!

Designed to operate in a similar reading and rating manner as the Environmental Rating Scales.

Subscales and Items designed to cover a wide array of leadership and management focused areas. Take a look at the Subscales page with participants and see the range. Look at the Items and understand how Items dig deeper into the Subscale detail. We’ll look at indicators in a minute.

As with any tool, the indicators are designed based on best practice, not on program design. Meaning, for example, that all high quality programs include the program administrator in budget development. Because a large agency or owner DECIDES not to share the work and decision making does not mean the program can get a pass on the rating.

The tool IS designed for program improvement! If one Item is out of the realm of possibility for addressing OR simply isn’t the best PRIORITY for now, the user can decide to approach work appropriately to the situation. For example: If the program isn’t making payroll (Item 12 Budget Planning; 1.3) AND also scores low on Item 24 Teacher (Qualifications), the appropriate first step is addressing the budgetary problem. No money – no way to hire and retain a qualified teacher!!

7-point scale

“D” is to check documents as evidence! Evidence must exist to support rating.

See PAS pages 4-5 for rating instructions. Each table should have a copy of the PAS – additionally, the scoring pages could be used as handouts. If not – see the slide 3 down from here for rules.

Essentially:

Begin rating the first indicator strand under the 1-Inadequate column, by writing wither a Y (yes this is the program’s current practice) or N (this is not the program’s current practice).

Proceed rating ACROSS the indicator strand.

Be sure to note any *. See the NOTES pages. We’ll talk about those on the next slide so hold off for a minute on going into depth on those.

“D” tells the user to check that there is document evidence that the practice is met. (Narrative evidence is not acceptable…”We do that but I don’t have it written”)

Then score DOWN: From page 5:

A score of 1 is given if any indicator under 1 is scored Y, OR if all indicators under 1 are scored N and less than half of the indicators under 3 are scored Y.

A score of 2 is given if all indicators under 1 are N and more than half but not all of the indicators under 3 are Y.

A score of 3 is given if all indicators under 1 are N and all indicators under 3 are Y.

A score of 4 is given if all indicators under 1 are N, all indicators under 3 are Y and least half the indicators under 5 are Y.

A score of 5 is given if all indicators under 1 are N, all indicators under 3 are Y, and all indicators under 5 are Y.

A score of 6 is given if all indicators under 1 are N, all indicators under 3 and 5 are Y, and at least half the indicators under 7 are Y.

A score of 7 is given if all indicators under 1 are N and all indicators under 3, 5, and 7 are Y.

We’ll practice rating 2 slides from now.

“Notes” pages support reliable interpretation

Never forget the MUSTs!

Notes pages are divided into the Notes and Guiding Questions.

Guiding Questions can be used for further understanding of the topic or to help a technical assistance staffer, AFP facilitator, consultant, etc. to work with the program administrator to explore practices and areas for improvement.

Notes are INTEGRAL to understanding the Item’s indicators.

Definitions are provided – see Professional Development Activities, and “formally observed” in the example above.

Ensure all “must” items on the Notes pages are met to rate a Yes for practice. There cannot be uncertainty – either the program has the practice or not. When in doubt, do not rate met.

Specifically review the “system” definition on this page. PAS uses this definition throughout the scale. All 3 components MUST be met to achieve a Y rating.

Tangible, concrete evidence: This may look like: PA may have a notebook for each staff member that serves as a log of their meetings together and notes. Emails or memos.

Involvement of multiple individuals: This may look like: PA meets with teachers, teachers meet with assistants or PA meets with all, etc. Having multiple individuals involved

A defined process of accountability: How would anyone know if it didn't happen? This may look like: Administrator keeps log books in office and moves them from one holder at beginning of each quarter to “completed” holder when meeting happens. If log books remain (someone as out sick when having their meeting) the log book doesn’t move. PA may use Outlook to remind her of appointments – the reschedule notice chimes in and both PA and teacher reschedule. Meetings might also be noted on the annual review form that both sign off on. Etc.

Scoring in Motion

Remember to rate ACROSS;

Score DOWN;

Be sure to meet DOCUMENTS and NOTES!

Give participants time at their tables to work through this example.

To score: see PAS pages 4-5 or next slide (can provide copies to participants)

Have participants score and write why they scored the way they did.

In walking through, use the scoring rules…Is everything under 1 a N? Is everything under 3 a Y? Go all the way through to 7 to help illustrate that missing something early on should not be the end of the rating – look at how much IS in place at higher levels. See how putting a system in place (including documentation needed for 5.3) about formal observations can improve the score dramatically!

Discuss what an action plan might look like. Identify how the score would change if the action plan were met. WRITE the score difference on the flip chart to truly call out the improvement!

Scoring Rules for Activity