Research paper part 3+4

Research Paper Part 2

Student's Name

Institutional Affiliation

Procurements Analysis

A. Inputs

1. Procurements Management Plan

It is an official paper that defines the various means of project activities that will be run. It contains the secondary management drawings and also the planning documents. This project plan focuses on the things required to validate the tender and how long will the task take to be fully finished. In the Woodrow bridge project, the leaders of the plan stated the necessary thing in the purchasing department in the company and also showed the time the project will take to be completed. Some of the first thing to they were to do is to construct four contiguous walls which alternate and side by side drawbridge. About a total of 2.5 billion dollars was approximated to be used.

2. Procurement Document

The document is found in the early stages of project initiation. It is the input and output tools that are passed during the process of requesting and giving of project proposals and the whole work that is included in the full project. Some of the details in the procurement paper include the bid of the buyer, financially stable people's invitation for negotiations and seller's response. The required details for the Woodrow Wilson Bridge project were found on this document. The details concerning contract in the Woodrow bridge like the characteristics of required documents needed in giving out the contract, approximated cost, proceeds updates of the project and the status of the contract at the times of signing and the approximated period in which the contract will take was in this documents.

3. Source Selection Criteria

They are conditions that the seller is needed by the buyer to meet during contract selection. These criteria are mostly identified and written to offer support for detailed products and services. These criteria can include various data like the technics to be used in the project to produce the expected returns. For Woodrow Bridge project the contractors were selected according to various conditions which included their stability in finance, technical capability and how they approach the project.

4. Sellers Proposal

It is official feedback from the seller requesting for other detailed proposal with a specified price, terms of sale and the specified thing that the seller will do for the company. At the times of evaluating the seller's proposal, decisions are made by experts. The document provides the expectations of the seller both internally or externally. In Woodrow Bridge, the seller proposed that there should be treatment of the bridge deck and construction of a new thick Woodrow bridge that could accommodate more vehicles.

5. Project Documents

This is detailed documents that have the methods that will be used to run the project and other work related to the project. Documents with details on the replacement of the bridge and four interchanges were found on this document in the Woodrow bridge project.

6. Make-or-Buy Decision

It involves deciding on whether the items that will be used will be acquired from an internal source or external source. Materials for constructing Woodrow Bridge project they leadership sided with the buying option because the project was very detailed. They team that was awarded the contract invited bidder then they valued each bidder based on their requirements which were stated in the procurement papers where the fortunate bidder walked with the authority to launch the contract.

7. Procurement Statement of work

It elaborates projects specific activities and the timeline for the seller to provide the service to the owner. For Woodrow Bridge, the management plan gave directions on the way the procedures, processes, workers and resources should be included as a part.

8. Organizational Process Assets

They include policies, procedure, and skills that will be used by the organization in running the project. Woodrow Bridge some policies and procedures were structured thus it assisted in managing the project, for example the management used competitive bidding method in search for the one to give the contract.

B. Tools $ Techniques

1. Bidder Conference

It involves a buyer holding a meeting with potential suppliers thus the sellers can get information that he can use to make a bid. In Woodrow Bridge bidders were evaluated according to their requirement (Diantonio et al., 2018). Federal highway administration was holding a conference before the execution of the project so as to search for the best party to offer the contract.

2. Evaluation Technique

This is where the seller's proposal is checked by a member of committees, and then it is compared to the required standards. Woodrow Bridge held a committee that determined which submitted proposal attained the required standard before giving out the contract. Woodrow bridge project used nondestructive technique for the assessment of the bridge.

3. Independent Estimates

It is a cost estimate that is conducted without the subject program, and in Woodrow Bridge, it was estimated to cost 2.5 billion dollars in its construction with inclusion of the inspection cost and the construction engineering cost.

4. Expert Judgement

It is a method used in identifying the best-bided proposal that his company can be given the contract. It involves judgments from high experts who go through the proposal then determine the best one. In Woodrow Bridge expert's skills from federal agencies and building consultants was used by the committee members. They depended on that knowledge on determining the one to offer the contract. This is important as it makes decision making easier.

5. Advertising

It is a method used to create knowhow of something showing how and when the product will be available to its customer. Woodrow bridge project team allocated several staffs ton media to advertise the bridge contest. It also made the document published in the Washington post and Journal Newspaper.

6. Analytical Technique

It is a way of analyzing a certain problem thus bringing out a possible solution to the stated problem. In Woodrow, bridge project lower detection limits were collected in 1999 and 2000 due to changes in the project details in 1997 FEIS.

7. Procurement Negotiations

It is a way of holding communication so that an agreement can be met. This helps in avoiding conflicts between the buyer and the seller. Woodrow Bridge project, Project Labor Agreement single bided leaving BCTD in the no say in the contract.

C. Outputs

1. Selected sellers

This is a person who is selected and is offered a contract on doing some activity. The seller is selected after a series of bids from different sellers who are interested in the contract. In Woodrow Bridge project, the contractors were chosen on meeting the required conditions as stated in the procurement document. These conditions included financial capability, technical ability and approach.

2. Agreements

They set of negotiations done until by more than one person until they reason as one. On the contract giving, the committee had to come into agreements to whom they should give the contract to during the proposal presentation. In Woodrow bridge project the contractor and the management had to come into agreement on the changing of material to be used from steel box girders to plate girders.

3. Resources Calendars

It is a calendar showing the specific working hours, the vacation time and individual time for personal resources. This calendar only reflects the working and non-working hours for personal resources. In 2001, Woodrow bridge project was planned to start and has set the start time and end time of every phase. It stressed on being accurate in the time allocated for each phase, as a delay in one phase would affect the whole project.

4. Change Request

It is an official document that proposes a change of some products or the system in a project. This normally occurs if a client wants to change something on agreed variables (Heldman, 2018). In Woodrow Bridge project there was a request to change the use of a steel box and use plate girders thus a need for a new agreement was required between the contracting body and the contractor.

5. Project management plan updates

This is where the management keeps updating the project plan to know whether the plan is working or not. Update of the plan by Woodrow bridge project is not clearly explained.

6. Project document updates

There is a need to review the project by the management people to make regular updates in the details of the project progress. This ensures that every completed work is recorded and distinguished from the continuing work. There were no updates of the project in the Woodrow bridge project.

Reference

Heldman, K. (2018). Project management jumpstart. John Wiley & Sons.

Muck, S. M., Osterwood, C. C., Ramsay, M. J., Campbell, D. A., Musgrave, R. E., Shaw, C. S., ... & Diantonio, S. A. (2018). U.S. Patent Application No. 15/388,339.