assignment

Bad-News Message

Sample

Plan:

The primary audience is Jeremy Sue because he is whom this message is for. The secondary message is going to be the boss of the company, and for the team that is directly affected by the news of Jeremy not receiving the job. In this case, the letter would go to my team and myself. I would build credibility by stating who I am, and why I am delivering the news to Jeremy. A teaser message is a way to prevent further unnecessary discussion and to provide Jeremy with other important information. I would say, “We are very appreciative of your diligence in all three rounds of interviews, and we admire your skill set and responsibility.

A clear decision will be made by directly telling Jeremy that he is a good candidate, but after much deliberation we have decided as a team to go with another candidate. Then we will explain why we feel this way and help him further understand why and inform him of areas of improvement. To help him accept the message, we will explain his strong suits and help him identify ways of improvement. To maintain goodwill, our company will extend a helping hand and make sure he knows that upon the opening of a new position he will be one of the first we call to conduct interviews for the position. To preserve the company’s image, we will state that we are required to meet specific qualifications when hiring, and though he was a great applicant, we needed to make sure our choice was skilled in all areas of qualifications. We will be mindful of his feelings by expending our empathy and leaving him knowing that he is a skilled candidate but we just want the best fit for our company for this position.

Letter of Rejection

September 16, 2016

To:

From:

Subject: Position at Johnson & Co

Dear Jeremy,

I’d like to personally thank you for your hard work and dedication during the last few weeks as we have been in search of a new Lead Sales Executive at Johnson & Co. after much We admire your perseverance and determination for this position, and found you among the top few candidates in our search. Unfortunately, deliberation among the team, we have decided to pursue a different applicant, who had direct experience with this type of position. At Johnson & Co, and at this level, we are required to hire people with a very specific set of skills in order to meet standard qualifications and job-level requirements. You are very skilled in many of our specific qualifications, but we regret to acknowledge that you do not have some specific skills we were looking for.

However, we truly respect and admire your work ethic and believe your abilities, skill set, and personality would be a great addition to our company down the road. We hope that in the near future we can find a position for you on our team. We send our deepest empathy and hope that you do not let this discourage you from pursuing a career in this field. Thank you again for your time, and we truly wish you the best in your endeavors.

Sincerely,

your name

your position

CEO, Johnson & Co