Info531

Running Head: ONLINE RECRUITMENT AND HIRING SYSTEM 1

ONLINE RECRUITMENT AND HIRING SYSTEM 2

Online Recruitment and Hiring System

[Author Name]

American Public University System

Abstract

Technology is advancing at unprecedented rates. Many organizations are implementing technology solutions to make businesses effective, reduce operational costs and make more profits. As part of taking advantage of the increasing technology, I aim at starting a business that conducts online hiring and recruitment for organizations in defense. There are many reasons for developing an online recruitment and hiring platform. First, compared to the manual system, it is fast and efficient. Therefore, the business will assist various organizations in getting the right talent on time. Secondly, the manual hiring system requires many employees to materialize and a lot of money paid to the workers in exchange for their services. Subsequently, companies offering manual recruitment and hiring services have low profits. The paper broadly discusses how the online system works, different stakeholders' roles, and describes its culture. At full implementation, the business will source the best talent Online Recruitment and Hiring System.

I intend to create online applicant recruitment and hiring system. Technology advancement creates an opportunity for human resource personnel to streamline processes undertaken in the human resource department. The business will enable the Hiring Manager (HM) to access employees through online portals rather than manually. Under the new design, the business managers will work with other agencies in the defense sector. The agencies will communicate the vacancies at their workplace to the manager. Afterward, the executive manager at the newly formed business will pass the information on current vacancies to the hiring manager, the human resource manager. The hiring manager will then draft the requirements applicants to need to meet before being selected for interviews. Essentially, the new business will link the defense agencies to employees. After drafting the requisite qualifications, the human resource manager will be submitting them to recruiters through an automated online system. The recruiters will also be required to verify the information before making the final step to advertise the business. If the qualifications designed by the HM are correct, the recruiter will post it on the online platform where everyone can access the information. After posting, the potential applicants will respond with their CVs and other requirements through the same platform.

Many reasons have led to the impetus of creating the new business. I once worked in a hiring department that utilized a manual system to recruit and hire employees. The manual system opened my eyes to the problems HMs faced in recruitment and hiring. First, they had to work on voluminous CVs and other credentials papers when recruiting employees. Also, they had to take a lot of time to identify the right people for the job vacancies requested by their clients (Helios HR, 2014). With time, the business became ineffective, and they lost many clients. The top executives employed many employees to work quickly on their clients’ requests for new employees to restore their reputation. However, the plan failed after one year because, while the business met the clients’ targets, it became unsustainable due to high operational costs (Helios HR, 2014). Most of the profits were used to pay employees. Out of these experiences, I feel persuaded to develop online applicant recruitment and hiring system. It is a fast, effective, and sustainable method of getting the right employees to work for different agencies in the defense sector (Lopez-Nichols, 2019).

Overview and Structure of the Business

Legal Structure of the Business

Ideally, business structure describes the legal structure of the organization that influences the day-to-day operations of the business. The business of online recruitment that is to take advantage of the proposed online recruitment and hiring system is based on corporation that is to be incorporated based on the provided legal guidelines. Understandably, corporation is a form of business structure that gives the entity a separate legal entity from its owner.

Organizational Structure

The business under consideration that is for Online Recruitment and hiring has a hierarchical structure kind of leadership, whereby there is the CEO at the top-level management, then in the middle level there are leaders involved in strategic leadership and administration of company operations. Such leaders in the middle level include HR manager, Finance manager, IT manager, and Marketing manager. Middle-level management is responsible in executing the plans which complies with the policies of the company.

Your Company’s Infrastructure and Information Systems Needs

Network Infrastructure

Network infrastructure refers to all resources of a network that make a complete network, which include internet connectivity, management, communication, and business operations. The proposed network infrastructure to support the company is based on implementation of redundant network infrastructure to occupy the three floors of the organization. The network infrastructure will comprise of configuring network devices such as routers, switches, firewalls, and IDS to ensure setting up of a secure network connection for the organization. The proposed network infrastructure is also to help in setting up a local backup server to be backing up the data processed by Online Recruitment and Hiring System as a way of disaster recovery. Additionally, this network infrastructure is also to help in sharing of information within and outside the organization.

Information System Needs

Ideally, the proposed information systems relating to online recruitment and hiring system is meant to solve the needs of the organization and its esteemed customers. According to Markgraph (2019), in gaining maximum benefits from an organization information system, you must exploit all the capabilities offered. Additionally, information systems gain their relevance through data processing from the organization’s inputs, with the aim of generating information that is useful for managing your operations. Therefore, the information system needs for the organization under consideration are well catered for since the proposed information system is to solve a lot of problems that are experienced via manual way of recruiting employees.

Your Company’s Management of Data and Knowledge

Knowledge Management

Undoubtedly, knowledge management is the process of information management for the organization with the aim of improving and growing business performance. Moreover, at the organizational level knowledge management is applicable in organizing resources in developing and promoting technologies and improving business effectiveness through the improvement of knowledge base. For the knowledge management, the organization intends to develop a knowledge management system that would be critical in storing and retrieving knowledge to improve understanding, collaboration, and process alignment. Online Recruitment and Hiring System will be developed to be applied a center of organization knowledge base for users and clients.

Data Management

The concept of data mining is important for the organization to succeed. The concept of data mining is an approach of finding anomalies, relationships, and patterns with large data set to predict outcomes. Ideally, the organization under consideration intends to set up a virtual private server, which is to have a large database for the storage purposes. Nevertheless, the organization will use its proposed system to mine the relevant customers data to improve in terms of sales and generating other important data that the organization would want to reach wider customer

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Your Company’s Use of the Internet

Internet Infrastructure

For the efficiency and better performance, the organization needs to implement a fast speed internet that would be installed to ensure all operations are done accordingly and without incontinences. Also, such internet infrastructure would be helpful in ensuring access of remote resources i.e., virtual private serve for the organization, as well as local backing up of data belonging to the organization from the live server to remote server.

Internet Service Provider (ISP)

ISP is an organization that provides numerous services for accessing internet. For the case of the organization under consideration, two service providers will be engaged to ensure availability of internet in case one is down, the other internet will be available. The two ISPs in this case will include Mediacom Internet and Verizon Internet who offer reliable internet connection globally.

Your Company’s IT Planning and Analysis Processes

IT Planning and Analysis Processes

Ideally, building a new information system is one of the paramount aspects of organizational change. Online Recruitment and Hiring organization are intending to take a wider market share of the organization. In ensuring that the organization has succeeded in the current if must have ideal and effective marketing strategy which will lead to success in its five-year strategic plan (Maleka, 2014). Undeniably, the guiding principles in IT and Analysis Processes are based on strategic management processes geared towards bring transformation in the orgamization

In summary, the goal of this paper was to discuss the business structure of the organization intending to develop an online recruitment and hiring system as part of automation of its business processes. Notably, for an organization to gain its competitive advantage, it must align its goals with IT by developing the strategic plans revolving the use of information systems and knowledge management decisions in retrieving, processing and storage of the organization data. In this assignment, several aspects of the business structure that are geared towards improvement of its business processes have been discussed vividly, which include legal structure, organization structure, network infrastructure, among others

References

Biggest problems of manually tracking applicants. Helios HR. (2014, March 26). Retrieved December 16, 2021, from https://www.helioshr.com/blog/2014/03/biggest-problems-of-manually-tracking-applicants-2

Anderson, P., Gunter, C. A., Kalmenek, C. R., Narain, S., Smith, J. M., Talpade, R., ... & Steenstrup, M. (2009). Network infrastructure configuration. Departmental Papers (CIS), 402.

Maleka, S. (2014, March). Strategy Management and strategic planning process. In Conference Paper, Pretoria (p. 4).

Markgraf, B. (2019, March 5). Importance of Information Systems in an Organization. Retrieved from https://smallbusiness.chron.com/importance-information-systems-organization-69529.html

Lopez-Nichols, K. (2019, August 9). What is online recruitment and what are its advantages? Fountain Blog. Retrieved December 16, 2021, from https://get.fountain.com/posts/what-is-online-recruitment-and-what-are-its-advantages