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Shelby County Annual Youth Fitness Congress

For an Active and Healthier Youth Community

Shelby County Annual Youth Fitness Congress

TABLE OF CONTENT

PAGE 1. Event Overview 2

2. Event Description 4-5

3. Time Line

6

4. Event Management

6

5. Marketing Plan

6

6. Venue 7

7. Logistic 7

8. Infrastructure 8

9. Safety 8

10. Décor 9

11. Technology 9

12. Event Program

9-11

13. Evaluations 12

14. Budget

14

15. Information (Data) Management 15

16. Appendix

16-22

Shelby County Annual Youth Fitness Congress

1. EVENT OVERVIEW

a. Title The Shelby County Youth Fitness Congress: For an Active and Healthier Youth Community

b. Plan

ii. Mission The Shelby County Youth Fitness Congress Mission is promoting increased participation in physical activity in children and highlighting a governmental current initiative in relation to physical activity among youth population. In addition, this event will promote the community’s commitment to addressing the growing epidemic of physical inactivity and childhood obesity in Shelby County.

iii. Goals, Objectives, Strategies, Evaluation a. Goal 1: Describe, present and outline components of the U.S Department of

Health and Humans Services (The Division of Adolescents and School Health) initiative to increase physical activity among youth population. This initiative is called “Be active and Play 60 minutes every day”

i. Objective 1 Describe best practices related to physical activity among youth population based on evidence provided for the U. S Department of Health and Humans Services

1. Strategy: Two parallel sessions will be health at this youth congress. First, best practices will be explained to the youth audience and also practical sessions will be held during the event. In addition, a parents/teachers session will address the same topics that the youth audience would be receiving, but the information provided to them will be orientated to build awareness about obesity in Shelby County community.

2. Evaluation: Each session will be evaluated by participants through a satisfaction survey.

ii. Objective 2 Provide available tools that would improve best practices related to physical activity among youth population based on the evidence provided for the U. S Department of Health and Humans Services

1. Strategy: Tools and resources and the “Be active and Play 60 minutes every day” user guide will be provided to parents and teachers. They will be trained in how to use the guide, power point presentations and handouts in their community. An on-line resource that has been developed by the U.S Department of Health and Humans Services will be provided to the youth audience. Proposed activities will be developed during sessions in the congress.

Shelby County Annual Youth Fitness Congress

2. Evaluation: Each session will be evaluated by participants through a satisfaction survey at the end of each session.

b. Goal 2: To promote physical activity as a fundamental part of a healthier life and convey future complications related to the lack of physical activity among youth community

i. Objective 1 Describe all benefits that physical activity will provide to the youth community by using available scientific data.

1. Strategy: Present in a friendly way according the target audience different benefits of physical activity. Each session will have a practicum part where participants will be able to apply what has been recommended to improve their current physical activity time. For example, each speaker will be asked to prepare an appropriate activity for different age groups. A parallel section for parents and teachers will cover the intervention that they can introduce to improve this issue in the community

2. Evaluation: Each session will be evaluated by participants through a satisfaction survey at the end of each session

ii. Objective 2 Provide evidence about possible complications in life related to lack of physical activity.

1. Strategy: Present real examples about the Shelby County community, the effect of lack of physical activity in health community.

2. Evaluation: Satisfaction survey about the presentation c. Goal 3: Provide information and resources about physical activity

for special youth groups. i. Objective 1

Provide resources and information about physical activities for youth population with physical disabilities and certain diseases.

1. Strategy: A conference about this topic will be provided by an expert on physical activities in this type of population.

2. Evaluation: Satisfaction survey about the conference

Shelby County Annual Youth Fitness Congress

2. EVENT DESCRIPTION

a. Overview The Shelby County Annual Youth Fitness Congress will take place at the University

of Memphis. It will take place at the end of the school year on May 23-24. This two day event

is result of a charitable foundation initiative in the Shelby county community. The target, audience for the event is the youth population in the county. However, parents and school teachers from the county will have parallel sessions during this innovative event. Current and valid initiative promoted by the U.S Department of Health and Humans Services will be the base of this event. The keynote speaker for the event will be an expert from the Centers of Diseases and Control Programs who have implemented this initiative in other states in the U.S.

b. Six Critical Event Dimensions

Anticipation: The youth event will be promoted in the Shelby County public and private school system. The marketing plan will use the effectiveness that this strategy has had in other states to attract the audience. Evidence about physical activity improvements in other communities will be shared. In addition, the fact that during the event tools and resources will be provided, it would attract audience to attend. It is important to mention that physical activity for youth with disabilities and chronic diseases will be cover during the event for an expert in this topic.

In addition to inter-school campaign of this event, the media campaign will convey the importance of the promotion of physical activity. A web-site for the event will be created. Participants can review information about the event and the setting through the Web. In addition the registration process can be done by this site. Flyers and posters will be located in strategic place around the city. The most representative business managers in the city will be contacted to give them information about the event.

Arrival: Travel arrangements will be done for the speakers. A specific person from the staff will coordinate with the hotel personnel details related to the speakers arrival (hotel registration, entertainment, ground transportation). Welcome signs will be located in the event site. At the event location, the welcome entrance will be well decorated according to the event motives. Special parking access will be provided for special sponsors and participants with any disability. A help desk will be able for any inconvenient or unexpected problem.

Atmosphere: This will be a casual event. The venue will be decorated using the same concepts that will be developed during the congress. Decorative effects will be added based on the target audience preferences.

Appetite: The catering service from the event site will be used for the youth congress. The catering service will provide buffet food service for participants. Healthy meals will be offered during this event.

Activity: Music and dance will be incorporated to this event. Moreover, a special time with the Memphis Tigers will take place during the event. Participant will have the opportunity

Shelby County Annual Youth Fitness Congress

to meet and take pictures with the University of Memphis basketball team. Amenities: In general a sport bag will be provided to participants. The bag will contain a

“Health Agenda”; the agenda will contain some daily recommendation to get fit. All participants will receive a T-shirt with the event motives and some prizes in the diverse congress sessions. Participants will receive a certification after the event.

c. Event Elements

1. Educational Sessions:  Tasks related:

 Conference Room rental  Audio and technology equipment rental  Supplies and Materials  Handouts and evaluation material

2. Meals and Refreshments  Tasks related:

 Catering service  Drinking water supplies

3. Entertainment Tasks related:

 Music Band  Production equipment  Staging company  Physical Instructors  Awards for participants

4. Keynote Speakers Participation  Task related:

 Transportation and housing  Appreciation Dinner  Small Tokens for speakers

5. Marketing and Publicity  Task related:

 Marketing plan development  Graphic designer recruitment  Sponsorship  Media Coverage

6. Vendors and volunteers

7. Evaluations

Shelby County Annual Youth Fitness Congress

* See Appendix 1 for task descriptions

3. TIME LINE

TASKS* January Febraruy March April May SCOPE MANAGEMENT, FINACIAL MANAGEMENT TIME MANAGEMENT SITE MANAGEMENT COMUNICATION MANAGEMENT HUMAN RESOURCES MANAGEMENT RISK MANAGEMENT PROCUREMENT MANAGEMENT CLOSEOUT & EVALUATION

4. EVENT MANAGEMENT

Collateral materials that will be used in the Shelby County Youth Fitness Congress include all the didactic material that has been developed as a part of the “Be active and Play 60 minutes every day” initiative. These materials includes: user guides, Power Point presentation, flyers and handouts (Appendix 2). In addition, all material for the registration process and the event agenda can be included in this category. All participants will receive a binder with the material required by the instructor in each session.

The admission control system will be based on the on-line registration. Participants will need to present the payment confirmation for this event. It is important to point out that the only method of registration for the event would be via online. It is necessary to ask for the parents’ consent for the event. The event will include physical activities were the participant can be injured.

Different services will be provided to the audience. During the Youth Fitness Congress, participants will be provided of two meals each day and two refreshments per day. There will be water available for participants during the event. Transportation will be coordinated only for speakers.

5. MARKETING PLAN

In order to reach the goal for this activity, a partnership will be done with the Shelby county Health Department. This institution will encourage school principals to have an active role in the event. A meeting with physical education teachers and principals will be held in order to have a better idea what they expect to be included in this congress. In addition, they will be asked about previous experiences in order to apply any learned lesson from the past.

Shelby County Annual Youth Fitness Congress

There are different factors that will contribute to the uniqueness of this event. First, materials that will be taught during the congress have been developed by a governmental institution. Second, the event is the beginning of an ongoing initiative; participant will be able to use materials after the congress. Participants will have further assistance, if they ask for it. On the other hand, the main goal of this event is a global concern. Parents will be motivated to learn about the best practices for their children. Youth participants can be engaged to this event for the nature of the topics.

Different marketing strategies would be used for the event. First the promotional campaign will include a series of material that will provide the reason for attending to the event, when and where the event will take place. Flyers will be delivered to students in the public and private school system in the Shelby County. Parents will be contacted via email to give them information about the event. Posters will be located in strategic places within the Shelby County public and private school system. Then, the event advertisement will be depicted by radio and television as a part of Shelby County health interventions to encourage healthy practices among youth population. The items that I would include for the press kit will be the press release, the flyer and the e- mail that would be used for the e-marketing (Appendix 3, 4 and 5).

6. VENUE

The University of Memphis (U of M) will be the site for the Shelby County Youth Fitness

Congress. There are different reasons why this facility has been chosen for the event. This facility possesses the necessary infrastructure for the scope of this event. Since, different sessions will be delivered simultaneously, it is necessary to have enough conference rooms for the event. In addition, there is an outdoor area that would facilitate the physical activities that will be part of the congress. The main building that will be used for the event is the University Center, this building have a computer laboratory where participants will be able to take the session that requires access to computers. The catering service is provided for the same institution for a reasonable price. The U of M is well recognized for Shelby County community for their involvement in sport activities in different level. There are different parking areas that will cover the needs for the event. (See diagram, Appendix 6).

7. LOGISTICS

There are several needs to cover for the each element for the youth congress. A registration area will be set up for the event. Since participant’s data were obtained through the online registration, personnel at the registration table for youth participants will use the confirmation number that they have received via email. Parents should have registered at the same time. The same confirmation number will work for this process. On the other hand two registration tables will be located to have an organized registration process. Teachers and event staff (speakers, volunteers and others) will be able to pick up their congress material in their respective table.

Shelby County Annual Youth Fitness Congress

Participant will receive a sport bag that will contain the material that will be needed for congress sessions. A name badge will be provided to participants and event staff. The didactic material for classes and registration material will be included in the event budget. Participant will receive at the end of the event program a participation certificate and some amenities.

8. INFRAESTRUCTURE

Most of the details for the infrastructure will be required to the event site administration. The power needs for the conferences is the same as the required for regular classes. The event coordinator will assure that the power needs for the outdoor activity would be covered by the current capabilities at the U of M. However, an electrical engineer will evaluate if any intervention should be done before the event. The toilet requirements for the congress will be covered by current building infrastructure. Accessibility to drinking water will be added to the budget. A contingency plan will contain possible options to solve unexpected problems related to the event infrastructure. Utilities for the event will be cover by the event site. The waste management process for the event will be in charge of the cleaning personnel at the U of M.

Local attendees will be able to use public transportation, taxicabs or their car to attend to the

Youth Fitness Congress. The possible options for public transportation will be described on the website for the event. In addition, maps of the event site and the permitted parking areas will be available for attendees. Transportation of the materials and supplies for the congress will be done by the coordination team. The event coordinator will work with U of M authorities in order to receive the required permits for the event. General Permitted Parking areas will be available for the event.

9. SAFETY

At least three contact personnel at the U of M will be identified. They must be available to assist and solve unexpected problems during the event development. The U of M police department will be aware of the event. Potential hazards will be identified and safety practices will be discussed with the event site contacts before the event. Plans will be developed according to identified issues. Will be coordinated paramedic assistance during the event in case is needed.

Shelby County Annual Youth Fitness Congress

10. DÉCOR

The main entrance and auditorium will be decorated by using the same colors and themes that will be part of the event program. Balloons decoration will be used. The signs will include the event name and the initiatives names that will be promote over the event. For example, the “Be active and Play 60 minutes every day” will be part of the signage of the event. In addition, each conference room that will be used for the event will be decorated with signage about the physical activity initiatives that will be promoted during the event development.

11. TECHNOLOGY

Equipment required for conferences: Computer: Windows (PC) or Mac Microphone Microphone, Wireless Projection Screen Projector, 16mm Film Television/Monitor Wireless Mouse Internet connection

12. EVENT PROGRAM

AGENDA DAY 1 Time Topic: Youth Audience Topic: Parents and Instructors

7:30 AM – 8:30 AM

Welcome/Orientation/ Breakfast Describe purpose of congress Review briefly program and materials

Welcome/Orientation/ Breakfast Describe purpose of congress Review briefly program and materials

8:30 AM – 9:30 AM

Session 1: Only 60 minutes every day Information about “Be active and play 60 minutes every day” will be shared in this session. Best practices for different age- group

Session 1: Only 60 minutes every day Parents and Physical Activity teachers role within implementing the “Be active and play 60 minutes every day initiative”

9:30 AM – 10:30 AM

Session 2 –Putting into Practice Practicum about previous session

Session 2 –Putting into Practice Practicum about previous session

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Time Topic: Youth Audience Topic: Parents and Instructors 10:30 AM – 10:45 AM

Break Break

10:45 AM – 11:45 AM

Session 3- Technology and Physical Activity Online resources to improve physical activity

Session 3- Technology and Physical Activity Online resources to improve physical activity

11:45 AM – 12:45 PM

Lunch Lunch

12:45PM – 1:45PM

Session 4 – Putting into Practice Practicum about previous session

Session 4 – Putting into Practice Practicum about previous session

1:45 PM – 2:45 PM

Session 5 – Why Should I Increase my Physical Activity? Benefits about physical activity (evidence)

Session 5 – Why Should I Encourage Them? Benefits about physical activity (evidence)

2:45 PM – 3:00 PM

Break Break

3:00 PM – 4:30 PM

“Music and Exercise” Entertainment activities

“Music and Exercise” Entertainment activities

AGENDA DAY 2 Time Topic: Youth Audience Topic: Parents and Instructors

7:30 AM – 8:30 AM

Welcome/ Breakfast Welcome/ Breakfast

8:30 AM – 9:30 AM

Session 1: What is happening in Shelby County? Information about results of lack of physical activity in general and specific information about the county.

Session 1: What is happening in Shelby County? Information about results of lack of physical activity in general and specific information about the county.

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9:30 AM – 10:30 AM

Session 2 – Do we have resources in our county? Available resources and programs to increase physical activities in Shelby

Session 2 – Do we have resources in our county? Available resources and programs to increase physical activities in Shelby

Time Topic: Youth Audience Topic: Parents and Instructors County County

10:30 AM – 10:45 AM

Break Break

10:45 AM – 11:45 AM

Session 3- When I cannot exercise? Especial situations to talk about: youth with disabilities and chronic diseases

Session 3- When they cannot exercise? Recommendations about especial situations: youth with disabilities and chronic diseases

11:45 AM – 12:45 PM

Lunch Lunch

12:45PM – 1:45PM

Session 4 – Safety is Essential! Safety issues will be covered during this session.

Session 4 – Safety is Essential! Safety issues will be covered during this session.

1:45 PM – 3:15 PM

Session 5 –Where are we now? Where are we going? Participants will provide group projects about how to improve Shelby County Physical Activities Programs within schools and community.

Session 5 –Where are we now? Where are we going? Participants will provide group projects about how to improve Shelby County Physical Activities Programs within schools and community.

3:15 PM – 3:30 PM

Break Break

3:30 PM – 5:00 PM

“Dancing and Wining” Entertainment activities Competition and Awards

“Dancing and Wining” Entertainment activities

Entertainment Component: The main entertainment component for the event will take place at the end of the each

day. The first day they will have a “Music and Exercise” activities. Multiple activities will be available for participants. Physical instructors will be conducting certain classes and exercise equipment display will be available. The second day, the event will close with the “Dancing and

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Wining” activity. Participant will be invited to a dance competition during this entertainment time. Different awards will be provided during this time for those who decide to participate Logistical requirement:

It will be necessary to set up the stage for the band music. The first day activity will take place in the Students Activity Plaza at the U of M. In addition, it would be necessary to establish the transportation process for the equipment that physical instructors require for their demonstration. Finally, the second day entertainment activity will take place in the main auditorium at the University Center. The awards and certification of the event will be provided at the end of this session. Awards and certificates will be included in the event budget. Some principal vendors that will need to be hired to develop the program are: (a) the production company that will develop the event entertainment activities, (b) the staging company, (c) catering, (d) equipment rental, (e) graphic designer, (f) electrical engineers, and (g) sound engineers. There are other needs that will be cover by the event site resources. 13. EVALUATION

In order to evaluate vendors an evaluation instrument will be developed to asses each seller.

This instrument will be based on some criteria that will permit the event coordinator ranking the bids or proposals. The proposals should contain the product specifications, prices and method of payment. Quality, price and experience will be some of the criteria that will be evaluated. Finally, the event coordinator will assure that the seller has included all cost associated to the delivery of the product or service. Moreover, required licenses will be verified. Once vendors are selected, all of appropriated contractual documents will be addressed by the event coordinator. Participant evaluation will be based in satisfaction survey about each session. At the end of the session participants will be asked to evaluate the material that was used (content usefulness, didactic material quality, etc.), the speaker, and they will asked to provide suggestions and recommendation for further events.

Vendors and volunteers will be asked to give a feedback about their experience in the event development. A survey will be developed to have standardized data about their opinion. Vendors and volunteers will receive the survey via online. Finally, an evaluation from the charitable organization that is founding the event will be done. The event coordinator will develop an evaluation form that covers different event elements. Organization director will be asked to evaluate each element by using a scale (Likert scale) to convey his/her opinion about the overall event. This evaluation will be completed via online after all event documentation is done.

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14. BUDGET

Annual Shelby County Youth Fitness Congress Two Days Congress

Official budget of the Shelby County Youth Fitness Congress

Estimated attendees 300

Meals and materials Per person>> $ 70.00

1. Namebadge and holder (.33 if purchased from Exec. Office) $ 1.20

2. Meal #1 (Breakfast Day 1) $ 4.00

3. Meal #2 (Lunch Day 1) $ 8.00

4. Meal #3 (Breakfast Day 2) $ 4.00

5. Meal #4 (Lunch day 2) $ 8.00

6. Break(s)(2 per day) $ 20.00

7. Bags and binder $ 7.00

8. Handouts at conference (approx 5 per each sesion(10) x 10 cents) $ 5.00

9. Session evaluations copies (approx 10 per person x 10 cents = 1 dollar) $ 1.00

10. Materials "“Be active and play 60 minutes every day initiative” $ 5.80

10. Extra activities materials $ 3.00

11. Participat certificate $ 3.00

Other Expenses Congress Committee Expenses Total Comitt.> $

460.00 Congress Committee Appreciation Dinner (20 x 15) $

300.00

Small tokens of appreciation for speakers (8) (conference participation recognition) $ 160.00

Keynote Speaker $ 1,700.00

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Honoraria $ 500.00

Lodging/Airfare/mileage/meals/ $ 1,200.00

Publicity Total Publicity> $ 1,300.00

Promotional items to hand out at national conference (300) $ 300.00

Graphic Designer $ 500.00

Promotional items /marketing plan $ 500.00

Rentals: Total Rentals> $ 6,000.00

Audio-visual Rental $ 1,500.00

Physical Activities Equipment rental $ 1,500.00

Facility room Rental $ 3,000.00

Entertainment: Total Entertain> $ 2,000.00

Music Band (500 per day) $ 1,000.00

Sound and Electric Engineers $ 500.00

Stage preparation $ 500.00

Supplies: Total Supplies> $ 1,150.00

Signs on the event site $ 50.00

Decoration supplies $ 1,000.00

Office Supplies $ 100.00

Complimentary Registrations Comp Registr> $ 960.00

Speakers (8 x 60) $ 480.00

Volunteers (8 X 60) $ 480.00

Other Costs: Total Other > $ 200.00

Small tokens of appreciation (awards) $ 200.00

These are the TOTAL Costs $ 13,770.00

Total cost: $ 13,770 + (300 x 70)

Total cost: $ 13,770 + 21000 = 34, 770

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15. INFORMATION (DATA) MANAGEMENT

General contact information from event audience will be collected through the online registration process. In addition, session’s evaluation and participant’s recommendations will be obtained during the event. Stakeholders will be asked to evaluate the event overall via online. Vendors, volunteers and budget information will be stored for future event opportunities.

Templates in a word processor will be created for correspondence, memorandums proposals, budgets, contracts, job orders, and reports. The filing system for the event will be located in the event coordinator office. Each category will be identified by colors. A short manual will be available in order to make the document retrieval easier. This document will outline how each category was assigned for the available colors in the filing system. Confidential records and important documents will be stored separately in a fire proof filing cabinet with a locking mechanism. The original document and a copy for important documents generated for the event will be stored in the cabinet. Moreover, an electronic backup for legal and important document will be saved on the computer system. All financial and legal documents will be scanned in order to have the electronic copy.

The production book for the Shelby County Youth Fitness Congress will include all key documents related to the event operations and local policies that might be needed during the event development. The production book will be organized by using colors; the front page will describe what documents correspond to each color. The key personal will have a copy of the production book. They will be able to monitor the progress of the congress by using a chronological schedule. A directory will be included in the production book. Contact information from vendors, key stakeholder, instructors and speakers will be described in the production book. Finally, verification document such as final contract for the different services, confirmations, purchase orders and required licenses will be included. Management

All the data obtained from the evaluation activities from each educational session will be entered in a computer database. The analysis from this information will be stored and used for future events coordination. The results from the last session will be provided to the Shelby County Health Department (It is expected that participant will provide recommendation to improve physical activity in Shelby County community). Moreover, if there are some general suggestions for the event coordination, these will be taking into account for any further event. Information obtained through the congress will contribute to the improvement of further experiences and also to the improvement of future interventions about physical activity among youth population.

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Appendix 1. Time Line. Tasks Description

SCOPE MANAGEMENT HUMAN RESOURCES MANAGEMENT

Assessment Stakeholders

Definition/Design Org. structure

Change Control Support Staffing

Evaluation Labor Needs

FINACIAL MANAGEMENT Volunteers

Resource Definition Mgmt/Leadership

Cost Estimation RISK MANAGEMENT

Budgeting Identification

Cost control Analysis

TIME MANAGEMENT Response Planning

Task Definition Monitoring Control

Sequencing Compliance

Duration Estimation Insurance

Schedule Development PROCUREMENT MANAGEMENT

Schedule Control Definition/Planning

SITE MANAGEMENT Socialization

Specifications Selection

Inspection/ADA Quality Control

Selection Contract

Layout/Diagrams CLOSEOUT & EVALUATION

COMUNICATION MANAGEMENT Performance Review

Definition/Planning Evaluations

Info Acquisition Financial Reports

Info Distribution

Reporting

Documentation

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Appendix 2. Collateral Materials

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Appendix 2. Collateral Materials

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Appendix 3. Press Release

SHELBY COUNTY HEALTH DEPARTMENT FOR IMMEDIATE RELEASE

For more information: Xxxxx XXXX (901) 222-2222

SHELBY COUNTY ANNUAL YOUTH FITNESS CONGRESS

MEMPHIS, TENNESSE –December 5, 2011--Awareness of the importance of physical activity can be increased by community activities such as a youth fitness congress. The event will take place on May 25, and May 26, 2011. The target audience is the Shelby County Youth Community. Private and Public Schools in the county will be participating in this event. The event will take place in The University of Memphis installations. Participants will meet new friends and will have more information about the importance of being active for good health. In addition, community participants will have an opportunity to support Shelby County Schools System for improved physical activity programs that will be provided during the event. The main purpose for this event is promoting increased participation in physical activity in children and highlighting a governmental current initiative in relation to physical activity among youth population. This congress will promote the community’s commitment to addressing the growing epidemic of physical inactivity and childhood obesity in Shelby County. The event is sponsored by an “X Charitable Foundation”. On line registration and fees information is available in the following link www.shelbycountyyouthfitnesscongress.com

# # #

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Appendix 4. Flyer

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Appendix 5. E-mail for Media Coverage Request

Subject line: “Shelby County Youth Fitness Congress” Media Coverage request For an Active and Healthier Youth Community”

Youth community will exercise, have fun and learn by attending the Shelby County Youth Fitness Congress: For an Active and Healthier Youth Community”. Public and Private School system will be benefited by the event. We are looking for your company support. Coverage media is essential for the event success. The event will take place at the University of Memphis installations on May 25-26, 2011. More information is available in the following link www.shelbycountyyouthfitnesscongress.com Looking forward to getting you support.

For further information you can contact me: Xxxxx (901) 222--2222 [email protected]

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Appendix 6. Map

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UC: University Center, University of Memphis

Auditorium staging

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  • TABLE OF CONTENT
  • b. Plan
  • ii. Mission
  • iii. Goals, Objectives, Strategies, Evaluation
    • i. Objective 1
    • ii. Objective 2
    • i. Objective 1
    • ii. Objective 2
    • i. Objective 1
  • 2. EVENT DESCRIPTION
  • b. Six Critical Event Dimensions
  • c. Event Elements
  • 3. TIME LINE
  • 5. MARKETING PLAN
  • 6. VENUE
  • 7. LOGISTICS
  • 8. INFRAESTRUCTURE
  • 9. SAFETY
  • 10. DÉCOR
  • 11. TECHNOLOGY
  • 12. EVENT PROGRAM AGENDA DAY 1
  • AGENDA DAY 2
  • 13. EVALUATION
  • 14. BUDGET
  • 15. INFORMATION (DATA) MANAGEMENT
  • SHELBY COUNTY ANNUAL YOUTH FITNESS CONGRESS