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MSWordreportrequirements111.pdf
Requirements for CHEM 4331/5331 MS Word reports revision 10/23/16
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Requirements for CHEM 4331/5331 Microsoft Word reports
Whenever you write a report in MS Word format in CHEM 4331/5331, you must follow this set
of rules.
Warning!!! Deviations from these rules will result in significant deductions from your lab
score even if all numerical values happen to be correct!
1. DO NOT MAKE CHANGES TO THE FORMATTING IN THE PROVIDED MS
WORD TEMPLATES.
2. Use size 12 ‘Times New Roman’ font. When typing data into tables, it is permissible to
reduce font to size 11 or 10.
3. Text in the narrative must be justified, i.e. distributed evenly between the left and right
margins. Formatting of text in Tables and Figures should be as given in the template.
4. Use 1.15 or 1.5 line spacing and 1” margins on all sides.
5. Number all pages at the bottom right corner (use Footer).
6. In the MS Excel, Vernier Graphical Analysis (GA), or Mathematica plots, label all axes
and data series.
7. All quantities whose absolute numerical values are smaller than 0.01 and greater than
99.99999 must be reported in the scientific notation. For example:
Correct: 5.72 × 109
Incorrect: 5 720 000 000; 5.72E+09
Warning! The correlation coefficient, r, should never be reported in the scientific notation!
8. The correlation coefficient, r, must be reported to as many decimal points as needed to
show its deviation from 1, but probably with no more than 6-7 decimal points. For a detailed
discussion of the topic, see handout for Experiment 2.
9. The multiplication symbol in Word/Excel/GA is “×” (not “x”, not “*”, and certainly not
“X”). In MS Word/Excel, you can find “×” using the following sequence of steps:
i) in the Ribbon menu, select “Insert” → “Symbol” → “More Symbols…”
ii) in the “Symbols” tab, select “Symbol” under the “Font” drop-down menu, and find
the “×” symbol
Requirements for CHEM 4331/5331 MS Word reports revision 10/23/16
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Note that this needs to be done only once. Next time you need to use it, it will be available
right under the “Insert” → “Symbol” menu:
Keep in mind that you can do this for any symbol that you need to use often.
10. In the scientific notation, a quantity and its standard deviation must be reported using the
same power of ten. For example,
(3.200±0.003)×109 (2.155±0.007)×106 (6.6±0.3)×10-6 (1 ± 4)×10-3
Note that the round brackets/parentheses is a must!
Requirements for CHEM 4331/5331 MS Word reports revision 10/23/16
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11. Even if the standard deviation is in the n-th decimal, you MUST include all preceding zeros:
Correct Incorrect
(3.200±0.003)×109 (3.200±.003)×109
(2.155±0.007)×106 (2.16±.01)×106
(6.6±0.3)×10-6 (6.6±.3)×10-6
12. All numerical physically-meaningful quantities must contain units!
13. Symbols denoting physical quantities must be typed in the italic font:
Correct Incorrect
m (mass) m
M (molar mass) M
K (equilibrium constant) K
14. Symbols denoting units of physical quantities must be typed in the regular/standard font:
Correct Incorrect
m (meter) m
M (molarity) M
K (kelvin) K
Compare the two previous examples and note how the meaning of a symbol changes depending
on whether the italic or standard font is used!
15. Symbols for chemical elements must be typed in with the regular/standard font (not italic!).
When several atoms of a given element are present in a chemical formula, use subscripts.
Correct Incorrect
H H
Br Br
H2 H2
Br6C6 Br6C6
16. Molar concentration (molarity) of substance J is denoted as [J] (or bJ) :
Correct Incorrect
[H2] H2
log([H2]) log(H2)
Requirements for CHEM 4331/5331 MS Word reports revision 10/23/16
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17. Regardless whether you use MS Word, MS Excel or GA, you must use subscripts and
superscripts when necessary. MS Word, MS Excel, and Vernier GA, can handle
subscripts and superscripts just fine. See the Experiment 2 handout or ask your lab
instructor.
Correct Incorrect
I 1/2 I^1/2
[H2]0 [H2]0
5×103 5×10^3
Br6C6 Br6C6
If for some reason you think this is not important, imagine your handout and/or textbook
using the 10^3, I^1/2 etc. notation!
18. Tables and Figures must never break across pages. Imagine your handout and/or
textbook having tables and figures breaking across pages!
19. Do not include plot titles in the [bodies of the] plots – use figure legends in the MS Word
report file as shown in the templates
20. Plots should not contains borders/outlines.
21. Absolutely no "Trendline" fit in MS Excel is allowed, unless you are specifically
instructed to do so in the handout. Using the “Trendline” fit from MS Excel when not
instructed will result in significant point deductions. It is not worth it!
22. If you wish to include equations in your MS Word report, those absolutely must be typed
in MS Office 2013 Equation Editor or in MS Equation Editor 3.0. Absolutely no
scanned or downloaded jpeg/gif/etc. equations!
To start MS Office 2013 Equation Editor, select ‘Insert’ in the Ribbon and click on ‘Equation’
Requirements for CHEM 4331/5331 MS Word reports revision 10/23/16
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To start MS Equation Editor 3.0, choose ‘Insert’ in the Ribbon, and select ‘Object’ twice:
In the new ‘Object’ menu, select ‘Microsoft Equation 3.0’, and click ‘Ok’.
An excellent MS Equation Editor 3.0 tutorial can be found here:
http://www.ist.uwaterloo.ca/ec/equations/equation.html
23. If you include a formula in your MS Word report, you absolutely must introduce all
physical quantities in the formula and, if necessary, discuss the units.
24. All reported percent errors should be rounded off to two significant digits.
25. If a graph (plot) contains two or more curves, a legend must be included in the plot that
explains which quantity is represented by each curve. The legend must be located within
the boundaries of the plot. In addition, the marker and/or line size must be chosen in such
a way as to distinguish individual curves (when possible).
26. When reporting file names, always include file extensions!
GENERAL COMMENT:
When in doubt about the notation, ALWAYS refer to a) the handout, and b) the textbook.
If it is still not clear, ask your lab instructor.
