PROJ6004: Contracts and Procurement All

6/3/2020 Laureate International Universities

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MODULE 4MODULE 4

Procurement Documentation, Procurement Constraints & Contract Negotiations

Introduction

If we consider a typical health-care project, the procurement manager would need to purchase

clinical equipment, medicines and services at the best possible cost that meet the patient safety and

health (quality) requirements. The documentation that passes between the Health Services

procurement manager and the supplier (or vendor) is called procurement documents. Procurement

documents are an important part of all stages of project execution and serve a very important

aspect of the organizational control of the project. It provides vital input and output processes to

ensure fair bidding and review of supplier proposals and ensuring accountability and performance.

Procurement documents therefore form an important contractual relationship between the Client

and the vendor or the service provider.

Project managers are frequently involved in negotiations with di�erent project stakeholders;

including suppliers, distributors and regulatory bodies. While all negotiations are important, those

involving contracts receive particular attention in this subject due to their potential impact on the

project’s success or failure.

In this module, you look at standardized procurement documents and procurement constraints.

You also begin looking at areas for contract negotiations for completions management in relation to

the Case Study project and compile your Group Summary.

Module 4 learning activities will include a review of the learning resources (essential, highly

recommended and other learning resources), viewing of essential videos, engaging with students to

discuss key sub-topics (noted below) and ultimately record key aspects through re�ection in the

student’s re�ection journal.

This module will cover:

Procurement documents and contracts including standardised procurement documentation;

Contract negotiation and key factors to consider;

6/3/2020 Laureate International Universities

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Discussion board participation to benchmark key aspects against the Case Summary project.

This module will help you:

1. Build your understanding of key procurement documentation, constraints and contract negotiation aspects;

2. Explore standardised procurement documentation and standard contracts.

3. Participate at individual and Group to unpack complex issues for the Case Study.

4. Apply judgement and initiative to participate in discussion board to clarify procurement constraints and negotiation processes;

5. Apply the learning to enhance group discussion, participation and dissemination of knowledge.

6. Exchange ideas with other students through the discussion form on the above topics and also record key aspect in the Re�ection Journal.