Assignment 3: Defining the Project Scope Project Management
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Module1.Chap03s.pptxOrganization Strategy and Culture
CHAPTER THREE
PowerPoint Presentation by Charlie Cook
Copyright © 2014 McGraw-Hill Education. All Rights Reserved.
Project Management 6e.
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Where We Are Now
Project Management 6e.
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Project Management Structures
Challenges to Organizing Projects
The uniqueness and short duration of projects relative to ongoing longer-term organizational activities
The multidisciplinary and cross-functional nature of projects creates authority and responsibility dilemmas.
Choosing an Appropriate Project Management Structure
The best system balances the needs of the project with the needs of the organization.
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Project Management Structures (cont’d)
Organizing Projects: Functional organization
Different segments of the project are delegated to respective functional units.
Coordination is maintained through normal management channels.
Used when the interest of one functional area dominates the project or one functional area has a dominant interest in the project’s success.
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Functional Organization of Projects
Advantages
No structural change
Flexibility
In-depth expertise
Easy post-project transition
Disadvantages
Lack of focus
Poor integration
Slow
Lack of ownership
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Project Management Structures (cont’d)
Organizing Projects: Dedicated Teams
Teams operate as separate units under the leadership of a full-time project manager.
In a projectized organization where projects are the dominant form of business, functional departments are responsible for providing support for its teams.
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Project Organization: Dedicated Team
Advantages
Simple
Fast
Cohesive
Cross-Functional Integration
Disadvantages
Expensive
Internal Strife
Limited Technological Expertise
Difficult Post-Project Transition
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Project Management Structures (cont’d)
Organizing Projects: Matrix Structure
Hybrid organizational structure (matrix) is overlaid on the normal functional structure.
Two chains of command (functional and project)
Project participants report simultaneously to both functional and project managers.
Matrix structure optimizes the use of resources.
Allows for participation on multiple projects while performing normal functional duties.
Achieves a greater integration of expertise and project requirements.
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Different Matrix Forms
Weak Form
The authority of the functional manager predominates and the project manager has indirect authority.
Balanced Form
The project manager sets the overall plan and the functional manager determines how work to be done.
Strong Form
The project manager has broader control and functional departments act as subcontractors to the project.
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Project Organization: Matrix Form
Advantages
Efficient
Strong Project Focus
Easier Post-Project Transition
Flexible
Disadvantages
Dysfunctional Conflict
Infighting
Stressful
Slow
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What Is the Right Project Management Structure?
Organization (Form) Considerations
How important is the project to the firm’s success?
What percentage of core work involves projects?
What level of resources (human and physical) are available?
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What Is the Right Project Management Structure? (cont’d)
Project Considerations
Size of project
Strategic importance
Novelty and need for innovation
Need for integration (number of departments involved)
Environmental complexity (number of external interfaces)
Budget and time constraints
Stability of resource requirements
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Organizational Culture
Organizational Culture Defined
A system of shared norms, beliefs, values, and assumptions which bind people together, thereby creating shared meanings.
The “personality” of the organization that sets it apart from other organizations.
Provides a sense of identify to its members.
Helps legitimize the management system of the organization.
Clarifies and reinforces standards of behavior.
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Identifying Cultural Characteristics
Study the physical characteristics of an organization.
Read about the organization.
Observe how people interact within the organization.
Interpret stories and folklore surrounding the organization.
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Key Terms
Balanced matrix
Dedicated project team
Matrix
Organizational culture
Projectized organization
Project Office (PO)
Strong matrix
Weak matrix
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